Town of Newbury
Public Safety Complex Committee
~ MINUTES ~
DATE: December 4, 2013 Approved as written, 12/18/2013
Present: Keith Grant, Sam Joslin, John Lucey, Jr., Eric Svahn, Martha Taylor, Curtis Walton (part-time)
Absent: Tracy Blais, Rob Serino
Guests: Mike Doyle
Martha Taylor, Chair, called the meeting to order at 8:19 a.m.
GOAL AND PHASES OF THE PROJECT
GOAL: To design and build a public safety complex for the Town of Newbury that will house the Newbury Police Department, Newbury Fire/Protection 2 and Emergency Management with space and resources to accommodate both agencies’ needs for the next 50 years while renovating the existing Town Hall building to better accommodate Town Hall services.
1. Deficiency Report
2. Site Feasibility Report
3. Design Phase
4. Construction & Renovation Phases
MEETING MINUTES
Motion: A motion was made by S. Joslin and seconded by E. Svahn to approve the minutes of November 6, 2013 as written. The motion passed unanimously. C. Walton arrived after approval of the minutes.
BOARD OF FIRE ENGINEERS/FIRE COMPANY CONCERNS
- Negotiations: S. Joslin and M. Taylor reported on behalf of T. Blais that negotiations are progressing. She anticipates that they will be completed after one more session.
OLD BUSINESS / PENDING ACTION ITEMS
- Property Survey/Existing Site Conditions: At the meeting, M. Taylor distributed large-scale copies of the final existing conditions site plan showing the wetlands delineation, topography, etc., to the Fire and Police Departments.
- Draft Building Assessment Report/Conceptual Plans: The Committee discussed final revisions to be made to the draft report to correct some discrepancies and reorganize some information to make the report clearer. K. Grant noted that a fueling station should be included in the space needs program. S. Joslin and M. Taylor are to meet with CSS as soon as possible to go over the changes.
The Committee will make a report to the Selectmen at their December 10 meeting and scheduled an extra meeting for December 9 to prepare.
- Project Costs/Budget – FF & E: E. Svahn has provided a spreadsheet template to the Fire and Police Departments that can be used to tabulate FF & E needs. J. Lucey and K. Grant will meet to go over the needs for shared spaces. The spreadsheets are to be completed by December 9.
J. Lucey and K. Grant discussed the IT room and agreed that equipment for both departments can be placed in one room in two separate locked cabinets.
- Public Outreach: The Committee discussed setting up a web page to include project information, mission statement, timeline, FAQs, etc.
NEW BUSINESS
On a motion made by S. Joslin and seconded by K. Grant, the meeting was adjourned at 9:16.
NEXT MEETINGS:
December 9, 2013, 7:00 a.m., Fire Hall
December 11, 2013, 8:15 a.m., Fire Hall
Respectfully submitted,
Martha L. Taylor
Town Planner
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