Subject: Minutes of Meeting Held on Monday, January 28, 2013
Present: Diane Doyle, Steve Salvo, John Wilkinson, Rick Harris and Mark Gleckman
Excused: Evie Sutter, John Lucey
Convened: 7:05 PM at Town Hall
Call to Order
The meeting was called to order by John Wilkinson at 7:05 PM.
Minutes of the meeting held on November 26, 2012 were not available and will be presented at the next meeting for approval.
- Report on Employee Issues
None
- Personnel Action and Job Vacancies: John Wilkinson informed the Personnel Board that he received a Personnel Action Form for approval to increase the rate of pay per a request from Chief Pearson for paramedics. The rate increase was approved and was to be retroactive. No other vacancies or actions were reported.
Employee Handbook
Revisions to the Employee Handbook will be provided to Diane Doyle for final copy. Changes will be made to the handbook which will be electronically distributed to the managers which will be forwarded to staff. Current employees will have to sign and return a receipt acknowledging that they have received it. It was also suggested that the Employee Handbook be put on the Town of Newbury Website. New employees will receive a copy of the Employee Handbook as part of the new hire package currently being finalized. It was also suggested that the Manager’s Handbook be reviewed and finalized for distribution.
No safety issues were noted.
- A discussion took place regarding the policy of using additional hours worked and whether or not an employee could accrue unpaid additional hours worked. It was agreed that if an employee works additional hours, they must use those hours within the pay period and only with manager’s approval. Current policy and the Employee Handbook should be corrected to reflect this.
- The Board discussed reviewing an updated policy on CORI background checks. John Lucey is the representative which performs background checks on Police. It is unclear whether other positions interfacing with the public are being subjected to CORI checks. Diane Doyle agreed to review this with Tracy and make a recommendation at the next meeting.
- A follow up was also suggested by Rick Harris to check with John Lucey to see if templates of the Personnel Forms were found.
The next meeting of the Personnel Board will be held on Monday, February 25, 2013 at 7PM at Town Hall.
A motion was made by Rick Harris and seconded by Mark Gleckman to adjourn. Meeting was adjourned at 8:15 pm.
Adjourned: Approximately 8:15 PM
Scribe: Diane M. Doyle
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