Town of Newbury
Finance Committee Meeting
Tuesday April 19, 7:00 pm, Byfield Fire Hall
Meeting Summary
Committee: Gene Case (Vice Chair), Bob Connors, Larry Guay, Marshal Jespersen, Frank Remley
(Chair), Anna Tenaglia
1. March 15 Meeting Summary: Unanimously approved without revision.
2. March YTD Revenue and Expense Summaries: There was a brief discussion and
review or the March YTD revenue and expenditure reports:
• Revenues: Receipts continue to be ahead of FY 10, March YTD for Real
Estate Tax and Auto Excise collections, as well as Licenses and permits.
However, local receipts are behind in most other categories. Of note is that
Special Assessment collections are $38,684 below last year at this time, but
exactly 100% of budgeted collections for FY 11 to date. Overall, total receipts
are currently $510,689 ahead of March of last year. The committee is
guardedly optimistic about overall receipts for FY11, but cautioned that 3rd
quarter collections are usually ahead of budget and often fall off in the 4th
quarter.
• Expenditures: Expenses are tracking well against budget with some minor
exceptions. Overall, March YTD expenses are 79% of budget, while the
benchmark is 75% at the end of the third quarter. However, some large annual
fixed expenditures are very nearly entirely paid for the year including Essex
County Retirement System (100%) and debt service (99.7%). Aside from this,
there are a few departmental line items slightly above schedule including
Assessor’s Expense, Police Expenses, and Town Library expenses.
Assessor’s expense often includes consultant payments, police expenses
include overtime and equipment cost, and Library expense includes materials
and subscriptions, as well as certain operating costs which tend to occur
earlier in the fiscal year. Of note, however, is that earlier $50,000 was
transferred out of the Health Insurance line item (currently at 68.7%) to avoid
a similar reduction in the Library budget. Before he left, Chuck Kostro warned
that this line item may be as much as $35,000 short of actual costs for FY 11.
• General: It was appreciated that the monthly revenue and expenditure reports
were transmitted around April 5 this month, and encouraged that early
dissemination to the committee be continued in the future. This gives the
committee ample time to review prior month and YTD results before meeting.
Other issues raised included:
o To obtain a trial balance of all town Funds by the End of the Year
(EOY);
o Obtain a summary of currently anticipated New Growth/building
permits for FY 12;
o Clarify status of the proposed $15,000 for a resource officer at TRSD
High and Middle schools for FY12;
o Clarify detail of $154,158 of funds identified by Tony Penski for the
Town Barn repairs (see item 4 below);
o Determine potential liability for tax abatements and status of the
overlay fund (Anna agreed to look into this). This may start with a call
to Ginny Thompson (978.526.2010) who is considered an expert on
overlay issues.
3. Discuss FY 12 budget options and contingencies w/r to growing deficit, and with
and without the prospective override of $950,000:
a. Budget without passage of the $950,000 override: Attachment 1 is a
preliminary budget projection assuming there will be no override approved:
Reductions: It projects a $482,560 reduction of departmental
compensation and expenses, including:
- a $101,102 reduction in total debt service;
- a $215,800 reduction in public safety of which $184,300 is in the
police budget;
- a $30,034 reduction in DPW costs;
- a $43,814 reduction in human services including the Board of Health
and Council on Aging;
- A $46,237 and a cut in the Library compensation and expenses.
Increases: reductions above will enable the Town to pay in part for
$843,310 in required or recommended additional expenses, including:
- a $55,000 increase in the reserve fund;
- a $20,000 increase in street lighting (even with 20% shut-off);
- a $139,604 increase in education expenses;
- a $139,236 increase in pension and health insurance costs;
- a $78,618 charge for an FY10 free cash deficit;
- $80,542 estimate for unemployment benefits due to layoffs;
- $191,558 for FY11 snow and ice overrun;
- $40,000 addition to the overlay account for abatements.
In addition to the cuts there is a projected $24,000 drop in revenues
resulting in a projected budget deficit of $350,030; this will require
further service cuts or use of the remaining funds in the stabilization
account or some combination thereof.
Additional capital will also be needed for emergency repairs to the
Town Barn, or replacement of needed DPW equipment
There will be no increase in the snow and ice budget.
b. Budget with passage of a $950,000 override vote: Attachment 2 shows a
preliminary budget projection with voter approval of a $950,000 override on
May 10;
The additional funds will enable the town to avoid all of the cuts
noted above, except for the planned reduction of debt service
expense;
It will result in a small ($22,378) surplus which may accrue to Free
Cash to help pay for a potential ($25,000) deficit in FY 11;
It will allow for restoration of the reserve fund to a more proper
$150,000 (state DOR recommends 3 to 5% of revenues)
The Snow and Ice budget could be raised to a more realistic $200,000
based on recent experience;
It provides additional capital for anticipated use of Land Sale funds
for town barn repairs, and replacement of unsalvageable equipment;
It will ensure coverage of the small increase in TRSD assessment to
Newbury, as well as future anticipated increases;
It will avoid an $80,542 potential expense for unemployment costs due
to layoffs, since Newbury has no reserves for unemployment costs;
c. It will avoid any further drawdown of the stabilization fund;
d. There will be no wage or salary increases (no COLA’s) under either budget
scenario; there will also be no reinstitution of life guards on PI Beach under
either situation. (NB, The combined cost savings of these two items is
approximately $115,000.)
4. Town Barn repair status (Town Administrator): the acting Town Administrator has
identified potential capital funding sources of $154,285 including a recovery of
$135,000 in Land Sale funds previously transferred to the Beach Replenishment
project as Newbury’s share of the cost. He has proposed transferring this back to the
Land Sale Capital Account from the excess funds in the Betterment account. In
addition, there is $4,925 still in the Land Sale Fund; $10,000 left-over in the Barn
engineering account appropriated last year; and an additional $4,360 in “old
borrowing”. These transfers will require approval at the Annual Town Meeting.
5. Next Meeting: Wednesday, May 11, 10:00 am, Town Hall: This purpose of this
meeting will be to finalize recommended expenditure articles for the ATM warrant.
Attachment 1: Revenues without an override
REVENUES
Fiscal Year
2011 Recap
Fiscal Year
2012
Estimates
Amount
Change
%
Change
Prior year Levy 11,592,302 11,937,186
+ 2.5% of prior year 289,808 298,430
New Growth 55,076 50,000 ( 5,076) -9%
Override to Prop 2 1/2 - - -
Subtotal 11,937,186 12,285,615 348,430 3%
Debt Exclusion 1 ,195,509 1,117,901 ( 77,608) -6%
Maximum Allowable Levy 1 3,132,695 13,403,516 270,822 2%
Cherry Sheet 697,662 668,304 (29,358) -4%
SBA Payments 658,214 658,214 - 0%
State Aid 1,355,876 1 ,326,518 (29,358) -2%
Motor Vehicle Excise 838,000 835,000 ( 3,000) 0%
Other Excise 7,375 6,500 ( 875) -12%
Penalties & Interest 1 16,000 65,000 (51,000) -44%
Payment in Lieu of Taxes 68,000 55,000 (13,000) -19%
Fees 257,900 220,000 (37,900) -15%
Licenses and Permits 202,000 215,000 1 3,000 6%
Special Assessments - - - 0%
Fines and Forfeitures 107,750 95,000 (12,750) -12%
Investment Income 6,750 7,500 750 11%
Misc. Recurring 7,000 5,000 (2,000) -29%
Misc. Non-Recurring 4,000 - ( 4,000) -100%
Total Local Receipts 1 ,614,775 1,504,000 (110,775) -7%
Free Cash 100,000 - ( 100,000) -100%
Wetlands Protection Fund 45,000 - ( 45,000) -100%
Stabilization Fund - - 0%
Overlay Surplus - - - 0%
Special Assessments 771,045 761,568 ( 9,477) -1%
TOTAL REVENUES 17,019,391 16,995,602 ( 23,789) 0%
Attachment 1: Revenues and Expenditures without an override
FY2011 FY12 % $
Account Name Budget Budget Change Change
TOWN MEETING MODERATOR 100 100 0.0% -
SELECTMEN SALARIES 15,000 15,000 0.0% -
TOWN ADMINISTRATOR SALARY 115,000 115,000 0.0% -
TOWN ADMINISTRATOR EXPENSE 5,000 2,500 -50.0% (2,500)
SELECTMEN SECRETARY SALARY 45,816 45,816 0.0% -
SELECTMEN EXPENSE 5,000 2,500 -50.0% (2,500)
FINANCE COMMITTEE EXPENSES 425 1,000 135.3% 575
RESERVE FUND 35,000 90,000 157.1% 55,000
TREASURER-COLLECTOR DEPARTMENT SALARIES 81,000 79,000 -2.5% (2,000)
TREASURER-COLLECTOR DEPARTMENT EXPENSES 44,875 41,000 -8.6% (3,875)
ACCOUNTANT SALARY 43,348 43,500 0.3% 152
ACCOUNTANT EXPENSES 16,275 10,000 -38.6% (6,275)
ASSESSORS SALARIES 8,500 8,500 0.0% -
ASSESSOR'S WAGES 45,355 45,355 0.0% -
ASSESSOR'S EXPENSE 50,000 49,718 -0.6% (282)
AUDIT TOWN BOOKS 25,000 25,000 0.0% -
LEGAL SERVICES 75,000 75,000 0.0% -
PERSONNEL BOARD 500 1,000 100.0% 500
TOWN CLERK SALARY 49,165 49,165 0.0% -
TOWN CLERK WAGES 34,535 34,535 0.0% -
TOWN CLERK EXPENSE 9,000 6,335 -29.6% (2,665)
ELECTION 10,000 8,450 -15.5% (1,550)
REGISTRARS OF VOTERS SALARIES 750 750 0.0% -
CONSERVATION AGENT SALARY 50,421 50,421 0.0% -
CONSERVATION DEPARTMENT WAGES 11,641 11,641 0.0% -
PLUM ISLAND BEACH MANAGEMENT - - 0.0% -
CONSERVATION DEPARTMENT EXPENSE 4,500 3,000 -33.3% (1,500)
TREE WARDEN SALARY 3,000 3,000 0.0% -
TREE WARDEN EXPENSES - 7,500 - 7,500
CLAM FLATS TOWN WAGES 4,000 4,000 0.0% -
PLANNING BOARD SALARY 59,291 59,291 0.0% -
PLANNING BOARD EXPENSE 3,615 2,500 -30.8% (1,115)
MERRIMACK VALLEY PLANNING COMMISSION 2,215 2,215 0.0% -
PICTOMETRY AND MIMAPS 3,000 3,000 0.0% -
ZONING BOARD OF APPEALS WAGES 900 900 0.0% -
ZONING BOARD OF APPEALS EXPENSES 250 250 0.0% -
IT SERVICES - - - -
PUBLIC BUILDING MAINTENANCE EXPENSE 90,000 95,000 5.6% 5,000
TOWN REPORTS 1,500 250 -83.3% (1,250)
INSURANCE EXPENSE 155,750 160,000 2.7% 4,250
TOTAL GENERAL GOVERNMENT: 1,104,728 1,152,193 4.3% 47,465
Attachment 1 (continued): Expenditures without an override
Account Name FY 2011 FY 2012 % Change Amount
POLICE WAGES 1,109,300 925,000 -16.6% (184,300)
POLICE EXPENSES 131,000 131,000 0.0% -
Sub-Total Police: 1,240,300 1,056,000 -14.9% (184,300)
BYFIELD FIRE PROTECTION - WAGES 102,025 102,025 0.0% -
BYFIELD CALL FIRE - WAGES 74,571 74,571 0.0% -
BYFIELD FIRE PROTECT - FLAT RATE 74,750 74,750 0.0% -
NEWBURY FIRE PROTECTION - WAGES 91,810 91,810 0.0% -
NEWBURY CALL FIRE - WAGES 74,571 74,571 0.0% -
NEWBURY FIRE PROTECT - FLAT RATE 74,750 74,750 0.0% -
FIRE ALARM MAINTENANCE 7,000 7,000 0.0% -
AMBULANCE SERVICE 15,000 10,000 -33.3% (5,000)
Sub-Total Fire: 514,477 509,477 -1.0% (5,000)
BUILDING INSPECTOR SALARY 58,849 58,849 0.0% -
ASST BUILDING INSPECTOR 9,400 9,400 0.0% -
BUILDING INSPECTOR WAGES 11,641 11,641 0.0% -
BUILDING INSPECTOR EXPENSE 4,800 4,000 -16.7% (800)
SEALER WEIGHTS AND MEASURES SERVICE FEES 2,500 2,500 0.0% -
INSPECTIONAL SERVICES FEES 25,000 - -100.0% (25,000)
ANIMAL CONTROL OFFICER SALARY 20,984 20,984 0.0% -
ANIMAL CONTROL EXPENSE 2,700 2,000 -25.9% (700)
PARKING CLERK - SALARY 2,220 2,220 0.0% -
PARKING CLERK - EXPENSES 400 400 0.0% -
GREEN HEAD CONTROL 2,970 2,970 0.0% -
MOSQUITO CONTROL 1 1 0.0% -
HYDRANT SERVICE 15,000 15,000 0.0% -
Sub-Total Regulatory: 156,465 129,965 -16.9% (26,500)
TOTAL PUBLIC SAFETY: 1,911,243 1,695,442 -11.3% (215,800)
TRITION REGIONAL OPERATION ASSESSMENT 8,622,289 8,779,165 1.8% 156,876
TRITION REGIONAL CAPITAL ASSESSMENT 276,713 251,577 -9.1% (25,136)
WHITTIER REGIONAL ASSESSMENT 118,124 120,993 2.4% 2,869
TOTAL EDUCATION: 9,017,126 9,151,735 1.5% 134,609
Attachment 1 (continued): Expenditures without an override
Account Name FY 2011 FY 2012 % Change Amount
HIGHWAY LABOR WAGES 433,842 408,808 -5.8% (25,034)
HIGHWAY MAINTENANCE EXPENSE 175,000 160,000 -8.6% (15,000)
SNOW REMOVAL - WAGES 0.0% -
SNOW REMOVAL - EXPENSE -
CONSULTING ENGINEER EXPENSE 10,000 - -100.0% (10,000)
STREET LIGHTING 25,000 45,000 80.0% 20,000
TOTAL PUBLIC WORKS: 738,842 708,808 -4.1% (30,034)
BOARD OF HEALTH - WAGES 58,109 58,109 0.0% -
BOARD OF HEALTH - EXPENSES 225,000 200,000 -11.1% (25,000)
COUNCIL ON AGING - WAGES 65,569 51,725 -21.1% (13,844)
COUNCIL ON AGING - EXPENSE 7,750 2,780 -64.1% (4,970)
VETERAN'S DIRECTOR STIPEND 3,000 3,000 0.0% -
VETERAN'S SERVICES 15,000 15,000 0.0% -
TOTAL HUMAN SERVICES: 374,427 330,613 -11.7% (43,814)
TOWN LIBRARY - WAGES 196,562 150,640 -23.4% (45,922)
TOWN LIBRARY - EXPENSES 52,500 52,500 0.0% -
HISTORIC COMMISSION EXPENSE 650 650 0.0% -
375TH ANNIVERSARY COMMITTEE 375 - -100.0% (375)
MEMORIAL DAY 750 750 0.0% -
TOTAL CULTURE & RECREATION: 250,837 204,540 -18.5% (46,297)
COST OF BONDING 17,500 16,350 -6.6% (1,150)
LONG TERM DEBT PRINCIPAL 1,817,008 1,806,061 -0.6% (10,947)
SHORT TERM DEBT INTEREST 14,668 10,363 -29.4% (4,306)
LONG TERM DEBT INTEREST 507,473 447,909 -11.7% (59,564)
TOTAL DEBT SERVICE: 2,356,649 2,280,683 -3.2% (75,966)
STATE ASSESSMENTS (CHERRY SHEET) 225,731 226,365 0.3% 634
TOTAL INTERGOVERNMENTAL: 225,731 226,365 0.3% 634
ESSEX REGIONAL RETIREMENT SYSTEM 385,515 449,857 16.7% 64,341
HEALTH INSURANCE 582,733 653,378 12.1% 70,645
DENTAL INSURANCE
EMPLOYEE LIFE INSURANCE 1,300 1,300 0.0% -
MEDICARE -TOWN EXPENSE 35,750 40,000 11.9% 4,250
TOTAL EMPLOYEE BENEFITS: 1,005,298 1,144,535 13.9% 139,236
Overlay 60,000 100,000 66.7% 40,000
Free Cash Deficit 78,618 78,618
Unemployment Benefits @ 33% 80,542 80,542
Snow and Ice Deficit - 191,558 0.0% 191,558
TOTAL GENERAL FUND (FUND 100) 17,044,881 17,345,632 1.8% 300,750
REVENUE PROJECTION 17,019,391 16,995,602
PROJECTED SURPLUS/DEFICIT (25,490) (350,030)
95,000 95,000
Attachment 1 (continued): Expenditures without an override
Key Funds FY 2011 FY 2012 % Change Amount
REV0LVING FUNDS REVOLVING FUNDS
HARBORMASTER 59,870 70,000 16.9% 10,130
RECREATION REVOLVING FUND 40,000 25,000 -37.5% (15,000)
BYFIELD COMMUNITY CENTER REVOLVING FUND 20,000 20,000 0.0% -
COMPOST BIN REVOLVING FUND 5,000 5,000 0.0% -
INSPECTIONAL SERVICES REVOLVING FUND 30,000 - 30,000
STABILIZATION FUND
Stabilization Fund Balance 340,000
Deficits and One-Time Expenditures to Fund (350,030)
Computer and Software Improvements (30,000)
Plum Island Beach Management (5,000)
Total Stabilization Fund Expenditures (385,030)
Transfer to Land Sale Fund (15,000)
Stabilization Fund Balance After FY12 Appropriations (44,887)
BETERMENT FUND
Current betterment fund balance 346,060
FY 12 Betterment Collections 761,568
FY 12 Betterment Funds available 1,107,628
Transfer to Land Sale Fund From Betterments (135,000)
FY 12 Betterment Spending on Debt Service (674,164)
Total FY12 Betterment Appropriations 298,464
Land Sale Fund
Current Balance 20,000
New additions (From stabilization fund) 15,000
Transfer from Betterments 135,000
Available in FY 12 170,000
Highway Barn repairs (current estimate) (110,000)
New one ton truck, equipped (60,000)
Land Sale Fund Balance After Appropriation -
Free Cash Surplus/(deficit)
Undesig Fund Bal $ 1 9 5 , 0 16965,066
RE A/R $ ( 6 3 2 (,693922),992)
PP A/R $ ( 7 , 0 7 (77),077)
FY 10 Approp Deficit $ ( 5 , 1 4 4 ()5,144)
Police Detail $ ( 4 7 8 ) (478)
DCR $ ( 5 2 , 0 4 1 ) -
Larkin Mill $ ( 4 , 9 2 6(4) ,926)
Health Ins Deficit $ ( 2 , 2 0 3 ()2,203)
Aflac $ ( 3 , 0 9 (63),096)
Cancer Indem $ ( 2 3 3 ) (233)
Def Annuity $ ( 3 6 1 ) (361)
FICA $ ( 4 0 3 ) (403)
Deferred Rev $ 3 8 3 , 2 23983,229
Total Free Cash $ ( 7 8(1,63108,6)59
Attachment 1 (continued): Key funds without an override
Attachment 2: Revenues with a $950,000 override
REVENUES
Fiscal Year
2011 Recap
Fiscal Year
2012
Estimates
Amount
Change
%
Change
Prior year Levy 11,592,302 1 1,937,186
+ 2.5% of prior year 289,808 298,430
New Growth 55,076 50,000 (5,076) -9%
Override to Prop 2 1/2 - 950,000 9 50,000
Subtotal 11,937,186 1 3,235,615 1,298,430 11%
Debt Exclusion 1 ,195,509 1,117,901 ( 77,608) -6%
Maximum Allowable Levy 1 3,132,695 1 4,353,516 1,220,822 9%
Cherry Sheet 697,662 6 68,304 ( 29,358) -4%
SBA Payments 658,214 6 58,214 - 0%
State Aid 1 ,355,876 1 ,326,518 (29,358) -2%
Motor Vehicle Excise 838,000 8 35,000 ( 3,000) 0%
Other Excise 7 ,375 6,500 ( 875) -12%
Penalties & Interest 116,000 65,000 ( 51,000) -44%
Payment in Lieu of Taxes 68,000 55,000 ( 13,000) -19%
Fees 257,900 2 20,000 ( 37,900) -15%
Licenses and Permits 202,000 2 15,000 1 3,000 6%
Special Assessments - - - 0%
Fines and Forfeitures 107,750 95,000 ( 12,750) -12%
Investment Income 6 ,750 7,500 7 50 11%
Misc. Recurring 7 ,000 5,000 ( 2,000) -29%
Misc. Non-Recurring 4,000 - ( 4,000) -100%
Total Local Receipts 1,614,775 1,504,000 (110,775) -7%
Free Cash 100,000 - (100,000) -100%
Wetlands Protection Fund 45,000 - (45,000) -100%
Stabilization Fund - - 0%
Overlay Surplus - - - 0%
Special Assessments 771,045 761,568 (9,477) -1%
TOTAL REVENUES 17,019,391 17,945,602 926,211 5%
Attachment 2: Revenues and Expenditures with a $950,000 Override
Attachment 2 (continued):: Expenditures with a $950,000 override
FY2011 FY12 % $
Account Name Budget Budget Change Change
TOWN MEETING MODERATOR 100 100 0.0% -
SELECTMEN SALARIES 15,000 15,000 0.0% -
TOWN ADMINISTRATOR SALARIES 115,000 115,000 0.0% -
TOWN ADMINISTRATOR EXPENSE 5,000 5,000 0.0% -
SELECTMEN SECRETARY SALARY 45,816 45,816 0.0% -
SELECTMEN EXPENSE 5,000 5,000 0.0% -
FINANCE COMMITTEE EXPENSES 425 500 17.6% 75
RESERVE FUND 35,000 150,000 328.6% 1 15,000
TREASURER-COLLECTOR DEPARTMENT SALARIES 81,000 80,000 -1.2% (1,000)
TREASURER-COLLECTOR DEPARTMENT EXPENSES 44,875 45,000 0.3% 125
ACCOUNTANT SALARIES 43,348 43,500 0.3% 152
ACCOUNTANT EXPENSES 16,275 15,000 -7.8% (1,275)
BOARD OF ASSESSORS SALARIES 8,500 8,500 0.0% -
ASSESSOR'S SALARIES 45,355 45,355 0.0% -
ASSESSOR'S EXPENSE 50,000 55,000 10.0% 5,000
AUDIT TOWN BOOKS 25,000 25,000 0.0% -
LEGAL SERVICES 75,000 75,000 0.0% -
PERSONNEL BOARD 500 500 0.0% -
TOWN CLERK SALARY 49,165 49,165 0.0% -
TOWN CLERK WAGES 34,535 34,535 0.0% -
TOWN CLERK EXPENSE 9,000 9,000 0.0% -
ELECTION 10,000 10,000 0.0% -
REGISTRARS OF VOTERS SALARIES 750 750 0.0% -
CONSERVATION AGENT SALARY 50,421 50,421 0.0% -
CONSERVATION DEPARTMENT WAGES 11,641 11,641 0.0% -
PLUM ISLAND BEACH MANAGEMENT - 5,000 0.0% 5,000
CONSERVATION DEPARTMENT EXPENSE 4,500 5,000 11.1% 500
TREE WARDEN SALARY 3,000 3,000 0.0% -
TREE WARDEN EXPENSES - 15,000 - 15,000
CLAM FLATS TOWN WAGES 4,000 4,000 0.0% -
PLANNING BOARD SALARY 59,291 59,291 0.0% -
PLANNING BOARD EXPENSE 3,615 5,000 38.3% 1,385
MERRIMACK VALLEY PLANNING COMMISSION 2,215 2,215 0.0% -
PICTOMETRY AND MIMAPS 3,000 3,000 0.0% -
ZONING BOARD OF APPEALS WAGES 900 900 0.0% -
ZONING BOARD OF APPEALS EXPENSES 250 500 100.0% 250
Computer and Software improvements 30,000 30,000
IT SERVICES - 15,000 - 15,000
PUBLIC BUILDING MAINTENANCE EXPENSE 90,000 100,000 11.1% 10,000
TOWN REPORTS 1,500 1,500 0.0% -
INSURANCE EXPENSE 155,750 160,000 2.7% 4,250
TOTAL GENERAL GOVERNMENT: 1,104,728 1,304,189 18.1% 1 99,462
Attachment 2 (continued): Expenditures with a $950.000 override
Account Name FY 2011 FY 2012 % Change $ Change
POLICE WAGES 1,109,300 1,109,300 0.0% -
POLICE EXPENSES 131,000 140,000 6.9% 9,000
Sub-Total Police: 1,240,300 1,249,300 0.7% 9,000
BYFIELD FIRE PROTECTION - WAGES 102,025 102,025 0.0% -
BYFIELD CALL FIRE - WAGES 74,571 75,000 0.6% 429
BYFIELD FIRE PROTECT - FLAT RATE 74,750 74,750 0.0% -
NEWBURY FIRE PROTECTION - WAGES 91,810 91,810 0.0% -
NEWBURY CALL FIRE - WAGES 74,571 75,000 0.6% 429
NEWBURY FIRE PROTECT - FLAT RATE 74,750 74,750 0.0% -
FIRE ALARM MAINTENANCE 7,000 7,000 0.0% -
AMBULANCE SERVICE 15,000 15,000 0.0% -
Sub-Total Fire: 5 14,477 515,335 0.2% 858
BUILDING INSPECTOR SALARY 58,849 58,849 0.0% -
ASST BUILDING INSPECTOR 9,400 9,400 0.0% -
BUILDING INSPECTOR WAGES 11,641 11,641 0.0% -
BUILDING INSPECTOR EXPENSE 4,800 5,200 8.3% 400
SEALER WEIGHTS AND MEASURES SERVICE FEES 2,500 2,500 0.0% -
INSPECTIONAL SERVICES FEES 25,000 - -100.0% (25,000)
ANIMAL CONTROL OFFICER SALARY 20,984 20,984 0.0% -
ANIMAL CONTROL EXPENSE 2,700 3,000 11.1% 300
PARKING CLERK - SALARY 2,220 2,220 0.0% -
PARKING CLERK - EXPENSES 400 500 25.0% 100
GREEN HEAD CONTROL 2,970 2,970 0.0% -
MOSQUITO CONTROL 1 1 0.0% -
HYDRANT SERVICE 15,000 15,000 0.0% -
Sub-Total Regulatory: 156,465 132,265 -15.5% (24,200)
TOTAL PUBLIC SAFETY: 1,911,243 1,896,901 -0.8% (14,342)
TRITION REGIONAL OPERATION ASSESSMENT 8,622,289 8,779,165 1.8% 156,876
TRITION REGIONAL CAPITAL ASSESSMENT 276,713 251,577 -9.1% (25,136)
WHITTIER REGIONAL ASSESSMENT 118,124 120,993 2.4% 2,869
TOTAL EDUCATION: 9,017,126 9,151,735 1.5% 134,609
Attachment 2 (continued): Expenditures with a $950.000 override
Account Name FY 2011 FY 2012 % Change % Change
HIGHWAY LABOR WAGES 433,842 440,000 1.4% 6,158
HIGHWAY MAINTENANCE EXPENSE 175,000 175,000 0.0% -
SNOW REMOVAL - WAGES 110.5% 1 05,000
SNOW REMOVAL - EXPENSE -
CONSULTING ENGINEER EXPENSE 10,000 15,000 50.0% 5,000
STREET LIGHTING 25,000 50,000 100.0% 25,000
TOTAL PUBLIC WORKS: 738,842 880,000 19.1% 1 41,158
BOARD OF HEALTH - WAGES 58,109 58,109 0.0% -
BOARD OF HEALTH - EXPENSES 225,000 225,000 0.0% -
COUNCIL ON AGING - WAGES 65,569 70,000 6.8% 4,431
COUNCIL ON AGING - EXPENSE 7,750 10,000 29.0% 2,250
VETERAN'S DIRECTOR STIPEND 3,000 3,000 0.0% -
VETERAN'S SERVICES 15,000 25,000 66.7% 10,000
TOTAL HUMAN SERVICES: 374,427 391,109 4.5% 16,681
TOWN LIBRARY - WAGES 196,562 203,308 3.4% 6,746
TOWN LIBRARY - EXPENSES 52,500 55,000 4.8% 2,500
HISTORIC COMMISSION EXPENSE 650 650 0.0% -
375TH ANNIVERSARY COMMITTEE 375 - -100.0% (375)
MEMORIAL DAY 750 750 0.0% -
TOTAL CULTURE & RECREATION: 250,837 259,708 3.5% 8,871
COST OF BONDING 17,500 16,350 -6.6% (1,150)
LONG TERM DEBT PRINCIPAL 1,817,008 1,806,061 -0.6% (10,947)
SHORT TERM DEBT INTEREST 14,668 10,363 -29.4% (4,306)
LONG TERM DEBT INTEREST 507,473 447,909 -11.7% (59,564)
TOTAL DEBT SERVICE: 2,356,649 2,280,683 -3.2% (75,966)
STATE ASSESSMENTS (CHERRY SHEET) 225,731 226,365 0.3% 634
TOTAL INTERGOVERNMENTAL: 225,731 226,365 0.3% 634
ESSEX REGIONAL RETIREMENT SYSTEM 385,515 449,857 16.7% 64,341
HEALTH INSURANCE (including Medex) 532,733 653,378 22.6% 1 20,645
DENTAL INSURANCE
EMPLOYEE LIFE INSURANCE 1,300 1,300 0.0% -
MEDICARE -TOWN EXPENSE 35,750 40,000 11.9% 4,250
TOTAL EMPLOYEE BENEFITS: 955,298 1,144,535 19.8% 1 89,236
Overlay 60,000 100,000 66.7% 40,000
Free Cash Deficit 78,000 78,000
Snow and Ice Deficit - 195,000 0.0% 1 95,000
Land Sale fund shortfall (for capital need) 15,000
TOTAL GENERAL FUND (FUND 100) 16,994,881 17,923,224 5.5% 9 28,343
Total Revenue increase 17,945,602
Surplus/deficit 22,378
95,000 200,000
Attachment 2: Key revolving funds with a $950.000 override
REVOLVING FUNDS
HARBORMASTER 5 9,870 5 5,000 -8.1% (4,870)
RECREATION REVOLVING FUND 4 0,000 2 5,000 -37.5% (15,000)
BYFIELD COMMUNITY CENTER REVOLVING FUND 2 0,000 2 0,000 0.0% -
COMPOST BIN REVOLVING FUND 5,000 5,000 0.0% -
INSPECTIONAL SERVICES REVOLVING FUND 3 0,000 - 30,000
STABILIZATION FUND
Stabilization Fund Balance 3 40,000
Deficits and One-Time Expenditures to Fund -
Computer and Software Improvements -
Plum Island Beach Management -
Total Stabilization Fund Expenditures -
Stabilization Fund Balance After FY12 Appropriations 3 40,000
LAND SALE FUND
Balance in land sale fund 5,000
Additions (From Tony's estimate) 1 5,000
Transfer to Land Sale Fund From Betterments 1 35,000
Available in FY12 1 55,000
Other appropriations
Highway Barn Repairs (110,000)
New one ton truck, equipped (60,000)
Land Sale Fund Balance After Appropriations (15,000)
BETTERMENT FUND (after appropriations and transfer)
Current betterment fund balance 3 46,060
Betterment Collections in FY12 7 61,568
Total FY12 Betterment Appropriations 1 ,107,628
Transfer to land Sale fund (135,000)
Debt Payment to MWPAT (674,164)
Balance after debt service and transfer to land sale fund 2 98,464
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