Trustee of the Trust Funds
Minutes of December 14, 2009
Draft
Attending: Trustee David Allyn, Trustee Mary McHale, Trustee Lois Parker, Financial Assistant Vickie Blackden
The meeting was called to order by Bookkeeper David Allyn at 6:50pm.
Approval of Minutes
It was moved and seconded(L. Parker/D. Allyn) to accept the Minutes of October 28, 2009. Passed unanimously.
New Business
It was moved and seconded(L. Parker/M. McHale) to transfer $3428.24 from the CRF Revaluation to the Town Treasurer for deposit in the Town’s General Fund. There was a question concerning the validity of the Metrocast bills being a proper expense for this fund. FA Blackden explained that the revaluation company(Vision Appraisal) needed to be hooked up through DSL to our computers to perform offsite work. Passed unanimously.
It was moved and seconded(L. Parker/M. McHale) to transfer $3125.00 from the CRF Revaluation to the Town Treasurer for deposit in the Town’s General Fund. Passed unanimously.
It was moved and seconded(L. Parker/D. Allyn) to transfer $29,927.50 from the CRF New Property Tax Maps to the Town Treasurer for deposit in the Town’s General Fund. Passed unanimously.
It was moved and seconded(L. Parker/D. Allyn) to transfer $30,705.56 from the Town Buildings Improvements Expendable Trust Fund to the Town Treasurer for deposit in the Town’s General Fund. Passed unanimously.
It was moved and seconded(L. Parker/M. McHale) to transfer $10,722.82 from the Computer & Office Maintenance Expendable Trust Fund to the Town Treasurer for deposit in the Town’s General Fund. There was a question concerning the payment of the International Map Trade Association dues out of this fund. The Trustees request that if this is a recurring expense that it be a budgeted item. Passed unanimously.
It was moved and seconded(L. Parker/D. Allyn) to transfer $7336.62 from the CRF Meetinghouse Restoration to the Town Treasurer for deposit in the Town’s General Fund. Passed unanimously.
It was moved and seconded(L. Parker/D. Allyn) to transfer $447.00 from the CRF Milfoil to the Town Treasurer for deposit in the Town’s General Fund. Passed unanimously.
It was moved and seconded(L. Parker/M. McHale) to transfer $1389.84 from the Town Record Expendable Trust Fund to the Town Treasurer for deposit in the Town’s General Fund. Passed unanimously.
Other Business
There was a discussion concerning the negative $20.76 in the CRF Davis Crossing account. D. Allyn will investigate and get with FA Blackden to straighten this out.
The following accounts will go to Town Meeting to be closed: CRF Davis Crossing and CRF Tax Maps.
There is no Shirley Cemetery Maintenance fund. Does this money go into Shirley Cemetery Improvements?
M. McHale will get in touch with Marcus Weeks of Meredith Savings Bank to investigate ways to get a better return on our accounts.
Next meeting is scheduled for Wednesday, December 30, 2009 at 6:45pm.
It was moved and seconded(L. Parker/M. McHale) to adjourn. Passed unanimously.
Adjourned at 7:35pm.
Submitted by Mary McHale
Secretary
Trustee of the Trust Funds
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