New Durham Parks & Recreation Commission Meeting
November 11, 2008
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PARKS AND RECREATION COMMISSION
PUBLIC MEETING MINUTES
November 11, 2008
A business meeting of the New Durham Parks and Recreation Commission was called to
order at 6:07 PM at the New Durham Elementary School in the teacher’s lounge located
on Main Street.
Present:
Sheri Joy, Chairperson
Kristyn Bernier, Commissioner
Marcia Berry, Treasurer
Wendi Fenderson, Commissioner
Also Present:
Jessica Bailey, Director
David Bickford, Selectman
Laura McCarthy, Daycare Director
Jessica Arsuaga
After a brief discussion of the formatting of the minutes of the meetings, a motion was
made to change the format of the minutes. Motion Kristyn Bernier, second Sheri Joy
for the minute taker to abbreviate the minutes to include pertinent topics, motions,
and decisions. If a member wishes to have something documented, it will be done at
the next meeting. Vote was unanimous.
Daycare Program:
Discussion ensued on the following issues
•
Review of expenses
•
Director summarized the report
•
Personnel expenses
•
Letters sent for arrearages
•
Notification sent to parents about paying the difference between what the
program charges and the State pays
•
Pre-school daycare contracts need to be done by next meeting
•
Check into possible volunteers for the Pre-school daycare
•
Grant writing possibilities
•
Revolving Fund definition
•
Snacks be provided by parents
•
Cut costs where possible
•
Research local daycares and set price for Creative Kids
New Durham Parks & Recreation Commission Meeting
November 11, 2008
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•
Meeting set for November 19th at 6:00 pm for Laura McCarthy and Jessica
Bailey to meet with Commissioners to discuss new daycare rates
•
Check into possibility of 50/50 raffle at the craft fair
Approval of Minutes:
After reviewing and discussing the edited minutes provided by April Whittaker,
Motion Kristyn Bernier, second Marcia Berry to accept the minutes of October 14th ,
2008 as amended. Vote was unanimous.
Director’s Report:
The following items were reviewed and discussed:
•
Invoices explained and signed
•
Daycare Director time card
•
Will Chase achievement to be posted on web site and in newsletter
•
Concession Stand concerns. The Commissioners agreed they do not want
to hire a concession stand worker.
•
List of items to be donated to the Ferry Beach concession stand at the craft
fair and to the Creative Kids program (see attached). Motion Sheri Joy,
second Kristyn Bernier to donate the listed items to the Ferry Beach
concession stand and the Creative Kids program. Vote was
unanimous.
•
Invoice for water pump repair in the amount of $1098.91
•
Sign located at Town Hall needs Selectmen’s approval
•
Basketball Tournament in York, ME. The Commissioners chose to not
pay the entry fees to the tournament.
•
Web Site needs updating and editing
•
Daycare cell phone
•
Christmas House Decorating Contest. Post notices ASAP
•
Stipend for cell phone for Recreation Director. Motion Kristyn Bernier,
second Sheri Joy to reduce the stipend from $40 a month to $20. Vote
was unanimous.
•
Unexcused absences Motion Kristyn Bernier, second Sheri Joy to
request the Board of Selectman remove the non-attending member
from the Commission. Vote was unanimous.
Motion by Kristyn Bernier, second by Sheri Joy to enter into non-public session
under RSA 91-A: 3 II(c). Roll Call-Wendi Fenderson – Aye, Sheri Joy – Aye,
Kristyn Bernier – Aye, Marcia Berry – Aye. The commission went into non-public
session at 9:08 PM.
Discussion ensued concerning accident/incident reports, finances, and employee issues.
Minutes of Non-Public meeting of September 24th were reviewed. Motion Sheri Joy,
second Kristyn Bernier to accept the non-public minutes of September 24th, 2008 as
written. Vote was unanimous.
New Durham Parks & Recreation Commission Meeting
November 11, 2008
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Motion Kristyn Bernier, second Wendi Fenderson to review a letter written by
Kristyn Bernier by the Commissioners and Selectman Bickford only. Vote was
unanimous.
Jessica Bailey and Laura Zuzgo were excused from the meeting at 9:48 PM.
Respectfully submitted,
Laura Zuzgo
THE NEXT MEETING WILL BE HELD
ON DECEMBER 9TH, 2008 AT THE
NEW DURHAM ELEMENTARY SCHOOL
IN THE TEACHER’S LOUNGE AT 6 PM
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