New Durham Parks and Recreation Commission Minutes July 8th, 2008
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PARKS AND RECREATION COMMISSION
PUBLIC MEETING MINUTES
July 8, 2008
A business meeting of the New Durham Parks and Recreation Commission was called to
order at 6:08 PM at the New Durham Elementary School in the teacher’s lounge located
on Main Street.
Present:
Sheri Joy, Chairperson
Dwight Jones, Commissioner
Krystn Bernier, Commissioner
Lucinda Erwin, Commissioner
Marcia Berry, Treasurer
Also Present:
Jessica Bailey, Director
Laura McCarthy, Daycare Director
Excused Absence:
Paula Gehl, Commissioner
Wendi Fenderson, Commissioner
Directors Report:
Jessica Bailey submitted invoices for expenses for the month with explanations on each
item.
Sheri Joy brought up the fact that the sign for the Babe Ruth field showing sponsors was
not put up until near the end of the season. Jessica explained that it was partially the
sponsors fault because of an issue with a logo and collection of money. She stated that as
soon as she had everything, she sent it to the printer to have the sign made.
Lucinda Erwin asked about the plagues that Bob was supposed to present to two of the
players. Jessica stated that she gave him the plagues with the understanding that they
would be given as a presentation. It was not done formerly.
Jessica asked if anyone knew if Phil was interested in taking over the coaching next year.
It is unclear as to what Bob’s role will be, making it difficult to say who will be coaching.
Dwight Jones asked if the commission was going to let the Fire Department run the
concession during the soccer season. The commission runs the concession during the
soccer season as a fund raiser and the Fire Department will not be able to do it.
Jessica explained to the commission that the summer program flyer has not been
completed yet as she is still waiting on Farmington to co-ordinate a senior event.
Marcia Berry told Jessica there seemed to be some confusion about the $3 registration fee
for the town wide yard sale. Some people in town did not understand that it was to have
their yard sale listed on the map.
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Daycare Program:
Laura McCarthy met with the commission and submitted her purchase request for
daycare supplies.
She asked the commission how they wanted her to do the time cards and they said to
make copies the way she has in the past.
Laura told the commission that the daycare took a trip to York’s Animal Park. She has
requested that the daycare provide shirts for the kids when they go on a field trip so that
they all match and will be easier to keep track of. The commission agreed this would be
a good idea. Jessica is going to start looking for sponsors for the shirts.
Marcia expressed how she has noticed that there is enough staff now so that the younger
kids can be taken aside to have a story read to them.
Laura spoke to the commission about the fact that she has been approached by Barbara
Reed about the daycare expanding to include pre-school/kindergarten age children
because the school was now going to be offering pre-school classes. She said she had
already talked to Sally from the State and she was told it was definitely feasible to expand
the daycare. One of the things that would have to be done would be to have someone in
with the children that the State would approve. Jessica A. has a degree in psychology.
After looking at Jessica’s records, Sally told Laura that Jessica only had 20 credits and
the State requires 24 credits, but it would be possible to get a waiver. Also Granite State
has funding and would be willing to pay for Jessica to get 4 credits in early childhood
education. Laura stated she had talked to Jessica and that Jessica would be willing to do
this. Laura also recommended hiring Becky Corno as a teacher’s aid for the program.
The question was raised as to how many children would be accepted into the pre-school
program. There will be a maximum of 20 children and it is an integrated program. The
fees were discussed as to how the sessions would be broken down and charged. Barbara
Reed stated that she would have to give the daycare a separate room for this program.
Motion Marcia Berry, second Dwight Jones to extend the daycare program to
include a preschool session and a morning kindergarten in a session. Vote was
unanimous.
Movie License:
A discussion took place as to the interpretation of the definition of public showing. The
commission determined that a license would only be required if the commission was
going to open the viewing of a movie to the public but should not include a private
viewing in the daycare.
Walking Path:
Sheri announced to the commission that they had finally been released from the bald
eagles. Sheri and Marcia agreed to meet on Friday, July 11th at 10:00 AM to start
marking out the walking path.
The supplies needed to start would be flagging and stakes. Also a measuring tape would
be necessary.
Cell Phone:
The issue of the Blackberry internet being necessary on Jessica’s cell phone was
addressed. Jessica provided the monthly cost of the cell phones to the commission. It
New Durham Parks and Recreation Commission Minutes July 8th, 2008
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was discussed that Laura McCarthy receives a stipend for her personal phone so that
parents can reach her at any time. The Nextel phone is used strictly for the daycare and
does not leave the cart. Barbara Reed has agreed to hook-up internet service to the
computer at the school. Motion Marcia Berry, second Lucinda Erwin to revisit the
cell phone issue in October. Vote was unanimous.
Dwight Jones was excused from the meeting at 7:36 PM.
Lunch Wagon:
Jessica was asked what happened to the lunch wagon that was supposed to be at the
ballpark during baseball season. She explained that the vendor took quite a bit of time
getting all the paperwork to her. She gave him a copy of the schedule and he didn’t
bother to show up at the ball field.
Criminal Background Policy:
Krystn Bernier stated that she was uncomfortable drafting a policy without consulting the
Board of Selectmen to see what their stand on the issue is. There is a concern of who
holds the background check and makes the decision of who should be hired or not. Who
should hold the paperwork generated from the background check or should it be
shredded? The commission feels it needs a better understanding of the Town’s position.
The commission decided to ask the Board of Selectmen to place them on their agenda for
the next meeting or as soon as there is room on their agenda to meet with them.
CIP:
Jessica told the commission that she was on the schedule for the July 14th CIP meeting to
explain what the recreation department needs are for the future. The commission helped
Jessica to compile a list of items that need to be addressed at the ball field in the future.
The commission agreed with Jessica that an increase from $5,000 to $10,000 needs to be
requested.
Treasurer:
Marcia Berry informed the commission that she needed to resign as treasurer because she
does not have the time to do the day to day bookkeeping. It was decided that Marcia
would keep the title of treasurer and that Jessica will provide the commission with a
monthly statement showing what is in the revolving fund.
Approval of Minutes:
Motion Lucinda Erwin, second Krstyn Bernier to accept the Minutes of May 13th,
2008 as written. Vote was unanimous.
Motion Lucinda Erwin, second Krystn Bernier to accept the Minutes of June 11th ,
2008 as written. Vote was unanimous.
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Non-Public Session:
Motion by Krystn Bernier, second by Sheri Joy to enter into non-public session
under RSA 91-A:3 II(c). Roll Call-Lucinda Erwin – Aye, Sheri Joy – Aye, Krystn
Bernier – Aye, Marcia Berry – Aye. The commission went into non-public session at
8:21 PM.
Discussion ensued concerning accident/incident reports, finances, and conflict of interest.
Motion by Sheri Joy, second by Krystn Bernier to return to public session. Vote
was unanimous. The meeting returned to public session at 8:57 PM.
The decision was made that Jessica should try to contact the party involved with the
financial matter. The commission signed off on several delinquent accounts from the
daycare. The commission also decided to hold a work session on July 15th, 2008 at 6:00
PM at the home of Sheri Joy located on Jenkins Road in New Durham.
Motion by Sherri Joy, second Krystn Bernier to adjourn. Vote was unanimous.
The meeting was adjourned at 9:03 PM.
Respectfully Submitted,
Laura Zuzgo
THE NEXT MEETING WILL BE HELD
ON AUGUST 12TH AT THE
NEW DURHAM ELEMENTARY SCHOOL
AT 6 PM
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