APPROVED
CAPITAL IMPROVEMENT COMMITTEE
Public Meeting Minutes
July 2nd, 2007
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The Chairman of the Advisory CIP Committee called the meeting to order at 6:35 PM in
the New Durham Town Hall located off Main Street.
Present:
Padraic McHale, Chairman & At-large Member
David Bickford, Selectmen’s Representative
April Whittaker, Town Administrator
Absent with apologies
David Curry, Budget Committee Representative
Bob Craycraft, Planning Board Representative (indicated in writing that he may arrive
later in the meeting, if work restraints allow)
Chris Lapierre, At-large Member
The Chairman noted for the record with there was no quorum therefore, there could be no
decision making during the course of the meeting, but would entertain continuation of the
meeting in order to conduct the two departmental reviews placed on the agenda. Mr.
Bickford concurred. Mr. McHale expressed his hope for full attendance at the next
meeting.
Approval of June 25th, 2007 CIP Minutes
Deferred to the next meeting due to lack of a quorum.
Meeting with Library Representatives
The committee met with Library trustees Tom Swett and Tom McCormack. Also present
was Library Director Max Crowe.
Review of the spreadsheet noted a Technology Capital Reserve, a Buildings Maintenance
Reserve and a proposed reserve for future land acquisition to accommodate a building
addition and parking lot.
Mr. McHale questioned if the technology reserve was sufficient at $2,000 per year, and
Mr. Swett advised the Trustees anticipate a need to increase the same as library sciences
are moving and growing rapidly into technology. He emphasized that this was within the
Library mission as a resource center.
The Trustees confirmed that the Maintenance reserve was much appreciated, and enabled
them to keep the building and it’s contents in good condition and requested support of its’
continuation.
Brief discussion ensued regarding expansion of the current building and Mr. Swett
indicated that the trustees are in the process of organizing for master planning of the
facility but in the interim felt that the land acquisition reserve should be pursued in
preparation of future building construction. It was noted from the spreadsheet that a
planned addition would probably require the addition of one more fulltime employee and
such costs would be tied to the realization of the addition.
Mr. McHale thanked the trustees and Mr. Crowe for their time and information regarding
the future of the library.
Meeting with Fire Department
The committee met with Interim Chief Nelson, Fire Assistant Russell Samples, and Lt.
Tom Swett.
Mr. Swett provided a copy memorandum to the committee (copy attached to the minutes)
outlining growth in number of calls, the complexities of life within fire fighting standards
per present requirements, immediate replacement acquisitions, and lease options for
acquisition purposes.
Much of the discussion focused on the need to replace the 1980 tanker, which is failing
and reaching the age of diminishing returns, and the need to replace the forestry truck,
again of great age. The Chief also advised that there was a liability issue attached to the
continued operation of these ancient vehicles.
Chief Nelson advised that the department strongly supported the concept of acquisition of
a used replacement combo tanker/rescue vehicle complete with full apparatus. Such a
truck would be about 6 or 7 years old, but would serve the needs of the New Durham Fire
Department for many years. Further such an acquisition would allow the current old
“Rescue” vehicle to be refurbished into a forestry vehicle.
Mr. Swett and Mr. Samples spoke of the Insurance Service Office (ISO) rating standards.
Currently New Durham is rated as a 10 on their scale (1 being the best, 10 implying the
worst, or not rated at this time). New Durham falls into the category of not being rated,
as the department has never applied to ISO before. Mr. Samples noted that if the town
were to come into compliance with ISO rating standards regarding vehicles and
equipment, then conversely, there would be a fiscal impact to homeowner’s insurance
rates, which would in be reduced. The Chief stated that Peter Varney is making an
application at this time.
Mr. Swett spoke of funding options for the proposed acquisition of a tanker/rescue
vehicle and again noted that given the age of the current fleet, there was an immediacy
that needed to be seriously considered. The department agreed that bonding was not the
best use of tax dollars, and the lease-to-own option appeared to fit the immediate turnover
need and would facilitate fewer future dollars for turnover in the Capital Reserve fund.
All fully supported the premise of the Capital Reserve funding mechanism as being the
ideal model, but had not been unfortunately followed in the past. Mr. Swett also confirm
that the department is pursuing grant opportunities, but that no one should hand their hats
on the approval of the same, so fiscal planning must be continued.
Mr. Samples advised that under the present model presentation per the spreadsheet
approximately $905,000 would be needed for replacement scheduling between the years
2008-2017. If the lease option is taken to combine two vehicles into one in 2008, the
aforesaid number will go down to approximately $87,500 per year.
Chief Nelson advised that the proposed used tanker / rescue acquisition would be in the
range of $250,000 to $300,000 (approximately the price for a new single tanker), but
would come with more equipment and have the ability to mitigate emergencies with more
solutions i.e. it is not just a tanker unit.
Mr. Bickford requested the department to draw up a new schedule scenario with said
lease acquisition for $300,000 to be paid over six years.
Both Mr. McHale and Mr. Bickford generally agreed that there did indeed appear to be a
need to turn over the vehicles in 2008 rather than wait given the liability issues and
condition issues of the tanker and forestry vehicle. Both gentlemen thanked the
department for their informational presentation.
Tour Date of Facilities and Equipment and next Meeting date
Chair McHale called for the next meeting date to be Monday, July 16th, 2007 at 6:30 PM
in the Town Hall for the remaining departments, namely Parks & Recreation, and
Highway Department.
Chair McHale also set a tour date for the committee to review the physical plant and
equipment of the various departments for Tuesday, July 17th, 2004 again at 6:30 PM
meeting at the Town Offices.
Old Business
Mr. McHale expressed his viewpoint that the Planning Board representation position was
still questionable as Mr. Craycraft was involved in many other committees and may
struggle to make the CIP meetings. He will discuss the matter further at the next meeting
when hopefully Mr. Craycraft will be present.
Mr. McHale requested that the legal enquiry response to Mr. Bickford’s questions
regarding the formation of the advisory CIP committee be taken under advisement
pending a full committee discussion.
Any Other Business
None
Adjournment
There being no quorum to vote on adjournment, Chair McHale declared the meeting
closed at 7:50 PM.
Respectfully submitted,
April Whittaker
A video recording of this meeting is on file with the Office of Town Clerk, is available
for public viewing during normal business hours, and will be retained in accordance with
the New Hampshire Municipal Records Board rules established under RSA 33-A: 4, or
for a minimum of 24 months.
Next Meeting Date: Monday, July 16th, 2007 6:30 PM New Durham Town Offices
Tour Date: Tuesday, July 17th, 2007 6:30 PM Town Offices~ Department Heads please
note
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Advisory CIP Committee Meeting ~ July 2nd, 2007
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