PRESENT:
Rodney Towne, Selectman
Dwight Lovejoy, Selectman - Absent
Christine Quirk, Selectman
Burton Reynolds, Town Administrator
Victor and Amy Parrish, Brandy Mitroff, Charles Skidds, Transfer Station Manger Gerry Cornett and Planning Coordinator Nic Strong were also present.
A. CALL TO ORDER: A regular meeting of the Board of Selectmen was called to order by Christine Quirk at 6:00PM beginning with the Pledge of Allegiance.
B. PUBLIC COMMENT:
None.
C. APPOINTMENTS:
1. 6:00 PM Gerry Cornett Trucking Contract Proposals
Transfer Station Manager Gerry Cornett was present to discuss the trucking proposals that have been received. Four truckers submitted proposals. Denning was the highest, Shaw was the lowest. Waste Management was the lowest for trash haul but their other fees were high. They came in number 3 for total costs. Kidds Trucking owner came out to tour the Transfer Station and followed every request in the town’s proposal request. He appeared neat and organized. His proposal was number 2 in price. There was $11,700 difference between the highest and the lowest proposal. The town has an 18-year history of trucking with Denning. He has been very good with the equipment. Gerry recommends the town not make a decision on which company to use tonight. He would like to do
further research into the proposals such as visiting Shaw’s facility and confirm prices with the vendors. He recommends making a decision at the November 29th meeting to allow the chosen company to obtain the proper insurance before the January 1 start date. The Selectmen agreed.
2. 6:15 PM Nicola Strong Part Time Position Discussion
Planning Coordinator Nic Strong was present to meet with the Selectmen to discuss the need to continue a part time position at the Planning Department. Nic prepared a memo, which was reviewed. Different aspects of the position and potential people to fill the position were discussed along with how the person would be paid out of the budget if they were working for three different departments. The Selectmen will wait until Dwight returns from vacation before deciding.
Southern NH Planning Commission submitted a request to increase dues. For New Boston this would amount to an increase of about $300. Nic felt we received good value for what we pay, $3,500 with the increase.
D. APPROVAL OF MINUTES:
1. Minutes of November 1, 2010 - The Selectmen reviewed the minutes. Corrections were noted. Rodney moved that they be accepted as amended. Christine seconded the motion. All were in favor.
2. Non-Public Minutes of November 1, 2010 - The Selectmen reviewed the non-public minutes. Rodney moved that they be accepted as presented. Christine seconded the motion. All were in favor.
3. Minutes of November 9, 2010 - The Selectmen reviewed the minutes. Corrections were noted. Rodney moved that they be accepted as amended. Christine seconded the motion. All were in favor.
4. Non-Public Minutes of November 9, 2010 - The Selectmen reviewed the non-public minutes. Rodney moved that they be accepted as presented. Christine seconded the motion. All were in favor.
E. OLD BUSINESS:
1. Planning:
The meeting with Tim White from Southern New Hampshire Planning Commission was rescheduled for the next meeting.
A short discussion took place regarding earth removal. The forms to go with this program are available. The Public Hearings are required under RSAs.
Susan LeClair Revocable Trust lots on Wilson Hill/Bedford Road have two wetland crossings that are not yet accepted due to stabilization issues.
The Planning Board approved a plan for the last condo from Locust Field LLC condos on Kettle Lane. Each building had to be approved separately. The building is already built.
2. LGC & Primex Agreements
The contracts are ready for Selectmen signature. The town will have a three year plan for property liability insurance with the Local Government Center and a 5 year plan with Primex for workers compensation insurance at a 7.5% plus an additional 2.5% discount once the town completes the work it needs to qualify for the “Prime” discount.
3. Health Plan Option
The Selectmen discussed changing the health plan pharmacy plan to a plan that is the same for every employee instead of the variable plan the town has now. If the town changes to the new plan it will receive a discount of 7% on health insurance premiums. If the town stays with the same plan it will only receive a discount of 2.5% on health insurance premiums. The Selectmen decided to change the pharmacy plan. The employees will be notified.
F. NEW BUSINESS:
1. Selectmen Budget-Initial Review
The information is not ready. It will be given to the Selectmen and it will be discussed at their next meeting before their meeting with the Finance Committee December 7.
2. Reed Easement Expenses
The Reeds signed the easement for the town for their property at the intersection of Wilson Hill Road and Bedford Road. They incurred $806.67 in legal expenses during this matter and are seeking reimbursement from the town. Burton recommended the town cover it in this case as it helped the Reeds come to the decision to sign the easement. It will be included in the legal expenses line of the budget, which is overspent right now, but savings in the Transfer Station budget will cover it. The off-site improvement money from the nearby development that caused these improvements to be necessary covers the improvements made to the intersection.
3. Vacation Holdover Requests
Town Clerk Irene Baudreau requested 19 hours of vacation time be heldover due to training a new person this year and the office coverage that was necessary in the Town Clerk’s office this year. Planning Coordinator Nic Strong requested one week of vacation time be heldover due to a three-week vacation she plans for next year. Other requests may come in. The Selectmen approved both of these requests as the employees had good reason for their requests.
4. Benefits Costs for 2011
This is not ready for discussion and will be discussed with the budget at the Selectmen’s next meeting.
G. OTHER:
1. Assessor George Hildum gave Burton a memo today with his contract including a description of what he will do with a total cost to do the next portion of the reval. The NH DRA requires he provide a contract to the town for this duty and the contract will be sent to the DRA for approval. The cost is available in the budget under a CRF. Any surplus in the CRF can be saved for the next reval to help keep taxes low.
2. The Public Hearing to accept installation of the cisterns originally scheduled for tonight will be rescheduled for the November 29 Selectmen’s meeting as it was not published in the paper in time for tonight’s meeting.
H. PUBLIC COMMENT: None.
I. Move to enter Non-Public Session: Rodney made a motion to go into Non-Public session per RSA 91-A:3II(b) at 7:07 PM. Christine seconded the motion. All were in favor.
J. Move to exit Non-Public Session: Rodney made a motion to exit Non-Public Session at 7:35 PM. Christine seconded the motion. All were in favor.
K. ADJOURNMENT: Rodney made a motion to adjourn the meeting at 7:36 PM. Christine seconded the motion. All were in favor.
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