PRESENT:
Rodney Towne (6:20), Selectman
Dwight Lovejoy, Selectman
Christine Quirk, Selectman
Burton Reynolds, Town Administrator
Amy Parrish, Glen Dickey, Robert Byron, Ray White candidate for State Senate District 9, Transfer Station Manager Gerry Cornett and Transfer Station Advisory Committee members Kevin St. John and Gregory Gaultaire were also present.
A. CALL TO ORDER: A regular meeting of the Board of Selectmen was called to order by Christine Quirk at 6:00PM beginning with the Pledge of Allegiance.
B. PUBLIC COMMENT:
None.
C. APPOINTMENTS:
1. 6:00 PM FEMA Grant Hearing
A public hearing was called to accept $72,141.56 the town received from FEMA for the March 2010 flood that took out the Lyndeborough Road culvert. This money is needed to replace the money the town used to repair the culvert. The Selectmen rely on RSA 31:95b that requires a public hearing be held to expend the money and in this case they want to expend the money to pay for the project outside of a Warrant Article and Operating Budget. The money will be put in the gifts and grants account and the culvert repair expenses will be applied toward it. There is approximately $20,000 remaining that will have to be paid for by a Warrant Article. Dwight moved to accept the FEMA money as presented by Mr. Reynolds. Christine seconded the motion. All were in favor. Rodney was absent. It may be
possible to get more money from the state for this project but it is not expected this year.
2. 6:05 PM Ray White
Ray White introduced himself, as he is a candidate for State Senate District 9. He is here as he won the primary election and would like to thank the town for their votes and remind residents that he feels small towns in his district are as important as the big towns. He sees the role of state senator is to deal with issues of all towns collectively. He is accessible and available at his website www.raywhiteforsenate.com or 647-9136. He will return if he is fortunate enough to win the election in November and he can be contacted with anything he can do
for the town if it is a regional issue.
3. 6:15 PM Gerry Cornett Transfer Station
Transfer Station Manager Gerry Cornett was present to meet with the Selectmen to discuss the status of projects at the Transfer Station.
Gerry made contacts regarding the residential hazardous waste program as each year the expenses increase and resident participation decreases. The town is now paying a lot of fees to handle very little material. Gerry has spoken to the Goffstown Transfer Station who is required by law to take any hazardous waste from anyone by appointment year round. Goffstown took a coop with New Boston idea to its Solid Waste Committee who agreed to coop with New Boston with no set up fees and New Boston residents could take their hazardous waste there by appointment. Goffstown is requesting a letter of approval from the New Boston Board of Selectmen that will be prepared this week. A sticker system will be set up and New Boston will keep track of what is taken to Goffstown. With this sticker a
resident could dispense of up to 10 gallons of hazardous waste per year at no chrge. Goffstown will bill New Boston for it and be paid for out of the Transfer Station budget. Amounts over 10 gallons are to be paid by the resident at a rate set by Goffstown. This is expected to reduce New Boston’s hazardous waste spending by half and prevent hazardous waste material from being left on New Boston’s roads. The Transfer Station will never handle or transport hazardous material. If the New Boston Transfer Station gets a hazardous material license it could transport material to Goffstown if necessary. The Goffstown Transfer Station does not accept commercial hazardous waste material.
The trucking contract that expires January 1 has been revised and vendor bids will be reviewed.
The Transfer Station is ready for winter except for a plate that needs to be replaced on one plow.
The Transfer Station is on track to have its best year for solid waste volume at less than 1000 tons. The school program is going well. It is now believed illegal dumping in the dumpsters was probably a very big issue that was not known about at the time. The school is recycling at the same rate as the town 60/40. Staff needs to come on board with the program and Gerry will meet with them again.
The Transfer Station uses waste oil it receives in its furnace but now has more than it can use. The Transfer Station will sell it before the end of the year, as there is a market for it. Glass recycling is up, cardboard and paper recycling are down.
The 2011 Transfer Station budget is expected to decrease in all areas except payroll. Gerry asked the town to consider adding an equipment line to set money aside for emergency equipment repair needs. This topic requires more discussion and research for the appropriate type of account to use for this.
The Transfer Station is in the process of rehabilitating its scale again as the new product tried last year did not last. The current product is expected to last three years.
D. APPROVAL OF MINUTES:
1. Minutes of September 27, 2010 - The Selectmen reviewed the minutes. Corrections were noted. Rodney moved that they be accepted as amended. Dwight seconded the motion. All were in favor.
2. Non-Public Minutes of September 27, 2010 - The Selectmen reviewed the non-public minutes. Rodney moved that they be accepted as presented. Dwight seconded the motion. All were in favor.
3. Minutes of October 4, 2010 - The Selectmen reviewed the minutes. Corrections were noted. Rodney moved that they be accepted as amended. Dwight seconded the motion. All were in favor.
4. Non-Public Minutes of September 16, 2010 - The Selectmen reviewed the non-public minutes. Rodney moved that they be accepted as presented. Dwight seconded the motion. All were in favor.
E. OLD BUSINESS:
1. Planning:
Frederick Lorden Revocable Trust development at McCurdy/Susan Roads was discussed to clarify some topics
.
Townes family trust-The subdivision on South Hill Road was approved.
Twin Bridge Land Management appointment was cancelled.
The Planning Board discussed and prepared its response to the Selectmen’s request to meet with the Selectmen to discuss its position on cul-de-sacs. The meeting is scheduled for the November 22 Selectmen’s meeting.
2. Wason Building Repairs-The Selectmen asked Historical Society Chairman Dick Moody to get at least one more quote for wall repair of the wall that disintegrated behind the brick veneer that requires repair. Mitch Larochelle prepared a quote of approximately $14,000. George St. John quoted $8-10,000. The Local Government Center sent an adjuster to look at the damage who said it probably won’t be covered under insurance because it happened over a long period of time. The repair estimate was below the bid level but the Selectboard did want at least one more quote. George is expected to complete the double doors at the Wason Building this week. Rodney moved to accept George St. John’s bid to repair the water damage to the Wason Building. Dwight seconded the
motion. All were in favor.
3. Lyndeborough Road Bridge-Opening Date-The bridge is expected to open next Friday. Highway Department Employee Terry Gordon asked Alan from Continental Paving to provide a quote for Lyndeborough Road from the Francestown Turnpike to Butterfield Mill Road and he gave an estimate of $83-84,000. This is anticipated to be paved this year and paid out of the highway block grant. Shelly Lane is on this year’s paving list. Terry will look at it and decide if it should be paved at the same time as Lyndeborough Road. Engineer Jason Lodge from Hoyle Tanner feels costs of the project can be moved to closure quickly. This is important because New Boston needs reimbursement from the state before the end of the year and the state takes 1 month to process the bills. The town is
prepared to send paperwork to the state as soon as the last bill for the project is received.
F. NEW BUSINESS:
1. Road Agent Interview Questions-Road Committee Chairman Tom Miller will also provide input for desired interview questions. The Selectmen will discuss this topic in non-public as well as review the applications that have come in. Interviews will be scheduled for Monday, November 8.
2. Selectmen Meeting Procedures-Deferred to next meeting.
G. OTHER:
1. A resident sells camp wood just before the entrance to the Friendly Beaver Campground. He now has wood placed in the right of way. Dwight will meet with him to ask him to move the wood out of the right of way.
2. Fire Chief Dan MacDonald will meet with the Selectmen at their next meeting to discuss the antenna at Ridgeview and circuits that need to be replaced.
3. Burton, Selectmen’s secretary Laura Bernard and Fire Chief Dan MacDonald met to discuss the status of the Town departments telephone equipment. Laura will prepare a list of the current equipment and departments will be asked if any additional equipment is needed. The current equipment is now antiquated and a new system should be chosen. A RFP will be prepared for this process, various providers will present their products and services to the town and a decision is expected to be made in the spring. The cost would be built into the 2012 Operating Budget when the system would be in need of replacement.
4. The Selectmen will write to Alan LaPenn about his concern about littering near his property to let him know that it has been discovered the land thought to be owned by New Boston is actually owned by Mrs. Follansbee. He will also be reminded the area is a public way and he can’t harass people using it. The town is still willing to do the things it said it would to improve the situation.
5. The easement papers were sent to the Reeds in July to sign regarding the intersection of Wilson Hill Road and Bedford Road. They have not yet been returned. He has requested a letter from the town specifying what it plans to do there. He still has concerns about the wall but the town plans to hire someone with experience to move it and make it look close to what it looks like now. He was concerned the town is trying to take over his land but was reminded the town will only have an easement and will move the wall for an improved sight line at the intersection and clear brush periodically. He also asked for reimbursement of attorney fees he incurred in the matter, which the town may consider after review.
H. PUBLIC COMMENT:
None.
I. Move to enter Non-Public Session: Rodney made a motion to go into Non-Public session per RSA 91-A:3II(b) at 7:15 PM. Dwight seconded the motion. All were in favor.
J. Move to exit Non-Public Session: Rodney made a motion to exit Non-Public Session at 8:45 PM. Dwight seconded the motion. All were in favor.
K. ADJOURNMENT: Rodney made a motion to adjourn the meeting at 8:45 PM. Dwight seconded the motion. All were in favor
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