Town of New Boston
Selectmen's Meeting
February 23, 2004
PRESENT: Gordon Carlstrom Chairman
Christine Quirk Selectman
Burton Reynolds Town Administrator
A. CALL TO ORDER:, A regular meeting of the Board of Selectmen was called to order by Gordon Carlstrom at 7:OOPM beginning with the Pledge of Allegiance. David Woodbury was not in attendance due to his trip to Africa.
B. PUBLIC COMMENT: None. C. APPOINTMENTS:
1. 7:OOPM John Riendeau Road Agent
John Riendeau was present to give an update to the Selectmen.
Resident Complaint - John received a resident complaint regarding concerns of the salt/sand mix, paid for by taxpayers, being utilized for commercial use. John stated that New Boston residents are entitled to obtain either straight sand or salt/ sand mix (which is currently a 4 to 1 sand/salt mix ratio) as long as it was not for commercial use. A policy sign will be posted so the public will know the rules.
Sherburne Lot - The forestry cutting will soon begin so that the Highway Department can get ready to obtain the winter sand supply for 2004 - 2005.
Repairs/Updates - The inside of the garage has been painted using a semi-gloss white paint to help with the lighting. Several trucks have been repaired.
Gas Pumps - The Highway Department is scheduled to receive a new windows based software program for the gas pumps.
2. 7:15PM Gerry Cornett Transfer Station
Gerry Cornett was present to give an update to the Selectmen.
Recycling Signs - The Transfer Station with new "Recycle by the Numbers" signs posted has been running very smoothly. Gordon noted that the Transfer Station looked very good.
Joe Thompson - Due to the blood clot and surgery, Joe Thompson will not be back to work at the Transfer Station. Gerry is currently using the part-time temporary help of Kevin Demmit for a couple of hours on Tuesdays and Thursdays, plus all day on Saturday. This schedule will allow Gerry to give back 8 hours, currently
built into the budget, which would give back to the Town $4500.00 to help offset
spending above budget in some other line item areas.
Bailers - Three bailers are currently in place. The cost for the electrician was $1400.00 for 10 hours of work. Currently 2 bailers are doing plastics, which are making the loads bigger - currently holding for two weeks.
Public Education - The new signage "Recycle by the Numbers' (12 3) on 4X8 metal will be used. The Transfer Station will have pamphlets go to the New Boston School to be passed out to all the children to help in the public education.
Hooksett Transfer Station - Jerry has visited the Hooksett Transfer Station who currently utilizes scales. They have had such an increase in items received, they currently use a private market rather then NRRA as they fill a trailer in 21/z weeks (New Boston Transfer station fills a trailer in a month). Both Gerry and the Hooksett Transfer Station Manager will discuss various methods and ideas to keep up with the Transfer Station demands and keep abreast of various recycling markets.
#2 Plastic - Carl Houghton will be bringing in 30,000 of #2 plastic which will be sold to a plastic company. The profit will be shared.
NRRA - Jerry has discussed concerns with NRRA and their billing practices. Currently the metal pile is brought to Hardy Metals in Northwood where the money is transferred the same day. NRRA issues payments approximately 90 days after the delivery of goods. They automatically take a fee for their services and their invoices do not itemize the expenses as Gerry has requested repeatedly.
D. APPROVAL OF MINUTES:
1. Non Public Minutes of January 12, 2004 and January 26, 2004 - The Selectmen reviewed the non-public minutes. With the correction to add Burton Reynolds in attendance in both these non-public meetings, Christine made the motion to accept as amended. Gordon seconded the motion. All were in favor.
E. OLD BUSINESS:
1. Recreations Director Update: The Recreation Director candidate came in to meet with Burton today to sign forms for the required background check. The candidate agreed on the salary and is scheduled to start employment the week of March 22, 2004. The candidate will be asked to attend the next scheduled Selectmen's meeting of March 8, 2004.
2. Fire/Burglar Alarms - Burton has obtained information from Simplex, Honeywell and is currently awaiting information from Belanger.
3. Town Boat Registrations - Irene and Kim are scheduled to attend state training for 3 hours on February 29, 2004 for boat registrations which would generate additional revenue for the Town. A lot of people own boats but there are few boat registration sites.
4. Revised Date for Audit - The audit has been rescheduled for the last week of March. Also the Cemetery and Recreation revolving funds need to be audited for the first time this year.
F. NEW BUSINESS:
1. Grange - Burton has received a memo from Dave Chamberlain requesting to to use the grange hall area for a small theatre group. Frances Towne of the Grange has said no. More information will be obtained from Mr. Chamberlain for required space and usage. Burton is to follow up as the Grange is a public room.
2. Facility Keys - The Town is to have facility keys to all town buildings, including the Library.
3. Maintenance Call - The circular pump seized and alarm went off at 1:00 AM this morning. John Bunting had answered this call. John Riendeau will be asked if he can also be a respondent for these maintenance calls
G. OTHER:
1. Foxberry Drive - The Town is in receipt of a letter from Morgan & Hollis, in response to the Town's request to remove the "No Trespassing Signs" posted in the roadway of Foxberry Drive.
2. FEMA - The Town has completed the FEMA December 6 and December 7, 2003
Storm Grant Application. Around $15,000.00 will be received to offset the storm expenses.
3. Pulpit Road - Rick Martin of Right Way Builders has requested to use a portion of Pulpit Road for entrance of an apartment building. This will be put on the agenda for the next meeting.
4. Vista Roadway - The Road Committee held a meeting and discussed the Vista Roadway issues. The roadway is to be 300 feet with a 10% grade that the Road Committee want to cut to 8%. This plan is scheduled for approval in June. The concerns mentioned were that this road would be a feeder road, the run off of water and snow, the 2200 square foot wetland impact and the ability to access for the highway and fire trucks. It was also noted this area at one time had been a glacier lake. The developers of Vista Roadway will review their plans to see if improvements can be made.
5. School Budget - Burton is currently working with the school to see if they are able to obtain better deals for budget purposes. Currently the only thing that could possibly be at a lower cost would be a paper product.
6. Joe Thompson - Burton is to write a letter to Joe regarding his inability to continue at the Transfer Station and wishing him well.
H. PUBLIC COMMENT: None.
I. ADJOURNMENT: Christine made a motion to adjourn the meeting at 8:35PM. Christine seconded the motion. All were in favor.
Prepared by Karen Heselton
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