PRESENT: Gordon Carlstrom Chairman
David Woodbury Selectman
Christine Quirk Selectman
Burton Reynolds Town Administrator
A. CALL TO ORDER: A regular meeting of the Board of Selectmen was called to order by Gordon Carlstrom at 7:02PM beginning with the Pledge of Allegiance.
B. PUBLIC COMMENT: None.
A motion was made at 7:05PM by Christine to enter into a non-public session according to RSA 91-A: 3 Section II (c) in order to discuss a personnel matter. David seconded the motion. Each member of the board was polled individually and all were in favor.
A motion was made at 7:25PM by Christine to exit the non-public session according to RSA 91-A: 3 Section II (c). David seconded the motion. Each member of the board was polled individually and all were in favor.
Christine made a motion to seal the non-public minutes for a period of five years. David seconded the motion. Each member of the board was polled and all were in favor.
C. APPOINTMENTS:
7:00PM Greg Begin No Parking Ordinance
The Chief was present to review the “No Parking Ordinance” with the Selectmen and Burton. This ordinance prohibits parking in certain places in the downtown area. The language and sites were reviewed and there was some discussion about placing “No Parking” signs in selective areas.
There was also some discussion regarding the plowing of snow from private driveways across public roads. The language was reviewed and amended. A public hearing will be held in order to accept the ordinance.
D. APPROVAL OF MINUTES:
1. Non-Public Minutes of February 24, 2003 – The non-public minutes of the meeting were reviewed by the Selectmen and appropriate changes were made. David made a motion to accept the minutes as amended. Christine seconded the motion. All were in favor.
2. Minutes of March 10, 2003 – The minutes were reviewed and minor changes were made. David motioned to accept the minutes of March 10, 2003 with the changes. Christine seconded the motion. All were in favor.
3. Minutes of March 17, 2003 – The minutes were reviewed and changes were made. Christine motioned to accept the minutes of March 17, 2003 as amended. David seconded the motion. All were in favor.
E. OLD BUSINESS:
1. Planning – Christine reported that there was no meeting last week and that the next meeting of the planning board will be held next Tuesday.
2. Library Lot Easement – Burton reported that Attorney Drescher has reviewed the easement documents and they are now in the hands of the attorney for the Parkers and the Grossos for his review. Burton will review the details of the easement with Nic Strong of Planning and will speak to Skip Gomes of Misty Meadow Lane regarding winter maintenance of the road once the easement is finalized.
F. NEW BUSINESS:
1. Bank “Sweep” Agreement – Burton received notification from the Bank of New Hampshire informing him that the minimum level of funds needed in the account for it to generate interest has increased from $50,000.00 to $153,000. Burton will speak to the bank about the necessity of such a large change and whether the value of other town accounts can be used to meet the threshold.
2. Jenkins Crushing Request – Jenkins Gravel Pit has requested a permit for rock crushing this spring. The terms of the permit would be for one week, during the hours of 9:00AM and 4:00PM, Monday through Friday. Burton explained to the owner that he needs to know which week the crushing will take place.
3. Review Appointment Applications – Burton reviewed the list of applicants for the various committees with the Selectmen. The Selectmen are reviewing their applications. The Selectmen also signed a letter of thanks to be sent to two persons who recently resigned.
G. OTHER:
1. Postage Meter Machine – The Selectmen signed authorization form for the purchase of the postage meter.
2. Paper Shredding – Burton and town employees are evaluating whether the current paper shredding process is adequate.
3. Extra Ballots – In the past, the town has ordered extra sample ballots, separate from the inserts in the New Boston Bulletin, for availability at various downtown areas. Burton and the Selectmen agreed to discontinue this practice as there are always extra newspapers around town.
4. LCHIP – Burton informed the Selectmen that there is information in the read folder for them.
5. Farmer’s Market – Rick Matthews has informed Burton that he is working with Melissa Harvey in setting up a farmer’s market on school grounds.
6. Clark Hill Road Deed – David Smith of 252 Clark Hill Road has reviewed the language of the deed and is content. He has suggested that a digital picture of the stone walls be attached in the instance that they should have to be reconstructed in the future.
7. Highway Shed Inspection – The Department of Environmental Services has reviewed the Highway Shed and found no major outstanding problems. John will inform the Selectmen of any issues that they may have with the site. A report is forthcoming from DES.
8. Howe Bridge – Burton informed the Selectmen that there will be a meeting with the contractors and the utility companies on Wednesday, March 26th at 9:00AM.
H. PUBLIC COMMENT: None.
At 8:45PM David made a motion to enter into a non-public session according to RSA 93-A: 3 Section II (a) for the purpose of completing the town administrator’s evaluation. Christine seconded the motion. Each member of the board was polled individually and all were in favor.
F. NEW BUSINESS: (cont’d.):
4. Finish Town Administrator’s Evaluation (Non-Public)
At 9:58PM David made a motion to exit the non-public session according to
RSA 93-A: 3 Section II (a). Christine seconded the motion. Each member of the board was polled individually and all were in favor.
I. ADJOURNMENT: A motion was made by David at 9:59PM to adjourn the meeting. Christine seconded the motion. All were in favor.
Prepared by Cindy Romano
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