Town of Mount Desert
Board of Selectmen
Agenda
RegularMeeting
Monday, June 5, 2017
Location: Meeting Room, Town Hall, Northeast Harbor
Present were: Chairman Macauley, and Selectmen Hart, Dudman, and Littlefield
Town Manager Durlin Lunt, Town Clerk Claire Woolfolk, Treasurer Kathy Mahar, Public Works Director Tony Smith, Fire Chief Mike Bender, Tax Assessor Kyle Avila, and Harbormaster John Lemoine, as well as other members of the public.
- Call to order at 6:30 p.m.
Chairman Macauley called the meeting to order at 6:30pm.
- Liquor License Application – Eliza Bishop d/b/a Milk & Honey (Milk and Honey Kitchen LLC) 3 Old Firehouse Lane, Northeast Harbor
Chairman Macauley asked for Public Comment. There was none.
- Post Public Hearing: Liquor License Application Approval – Eliza Bishop d/b/a Milk & Honey (Milk and Honey Kitchen LLC) 3 Old Firehouse Lane, Northeast Harbor
MOTION: Selectman Hart moved, with Selectman Littlefield seconding, approval of the Liquor License for Eliza Bishop d/b/a Milk & Honey (Milk and Honey Kitchen LLC) as presented. Motion approved 4-0.
- Liquor License Application – Glenn Squires and Kelsea Carr-Squires d/b/a Abels Lobster Pound (Pure Ocean, LLC) 13 Abels Lane, Mount Desert
Chairman Macauley reported the applicant had requested that Items C and D be tabled.
MOTION: Selectman Dudman moved, with Selectman Hart seconding, tabling Items C and D of the Public Hearing. Motion approved 4-0.
- Post Public Hearing: Liquor License Application Approval – Liquor License Application – Glenn Squires and Kelsea Carr-Squires d/b/a Abels Lobster Pound (Pure Ocean, LLC) 13 Abels Lane, Mount Desert
- Approval of Minutes from May 15, 2017 meeting
MOTION: Selectman Hart moved, with Selectman Dudman seconding, approval of the Minutes as presented. Motion approved 4-0.
- Appointments/Recognitions/Resignations
- Accept, with regret, the resignation of Mathew Pistella as an on-call firefighter from the Mount Desert Fire Department, effective May 25, 2017
MOTION: Selectman Hart moved, with Selectman Dudman seconding, to accept with regret the resignation of Mathew Pistella as an on-call firefighter, and thank him for his service. Motion approved 4-0.
- Accept, with regret, the resignation of John Gannon from the Warrant Committee
MOTION: Selectman Hart moved, with Selectman Dudman seconding, to accept with regret the resignation of John Gannon from the Warrant Committee. Motion approved 4-0.
Chairman Macauley thanked Mr. Gannon for his service to the Warrant Committee.
- Department Reports: Public Works, Wastewater, Treasurer: Permanent Trust 3rd Quarter and Investment Trust Fiscal Year (YTD as of March 31, 2016)
- Acknowledgement of the Town’s successful Connect ME grant application in the amount of $100,000 to be applied towards the $350,000 cost share with Spectrum for providing broadband internet service to unserved areas of the Town
Town Manager Lunt suggested moving Consent Agenda Item B to New Business. It was agreed by consensus to do so.
MOTION: Selectman Dudman moved, with Selectman Hart seconding, approval of the Consent Agenda as revised. Motion approved 4-0.
MOTION: Selectman Dudman moved, with Selectman Hart seconding, acceptance of the Connect ME grant in the amount of $100,000. Motion approved 4-0.
MOTION: Selectman Dudman moved, with Selectman Hart seconding, applying the Connect ME grant towards the $350,000 cost share with Spectrum for providing broadband internet service to unserved areas of the Town as presented. Motion approved 4-0.
Selectman Littlefield reported she attended the Investment Committee meeting. The meeting did not have a full quorum. She promised to make a full report when there was a quorum.
Chairman Macauley reported concerns from a resident regarding the Otter Creek Landing. It was requested the Town secure vista clearing to the Town Landing. It was requested the movement of the rocks along Grover Avenue be investigated.
Public Works Director Smith informed the Board that the rocks would be put back in their original place the following day.
Director Smith reported that once the loan is approved for the work at the Town Landing, construction will commence.
Regarding the vista at the Town Landing, Mr. Smith felt the removal of trees would not necessarily provide a good view to the water. He questioned whether removal of trees so close to the high-water mark would be allowed.
- Authorize Public Works Director, Tony Smith, to execute the revised Municipal Partnership Initiative agreement with DOT that commits the Town to the reconstruction of a portion of Route 198 on a 50%-50% DOT-Town cost share basis (see May 23, 2017 memo)
Mr. Smith summarized that the Board had previously approved his signing of this agreement. However, since then a revised agreement has been sent to the Town. The revisions to the agreement concern the fact that the DOT’s funding has been held up. Any work the Town does will count toward the project, however it is done with the risk that the DOT’s funding may fail. If the DOT is unable to do the work, the Town has spent money only on design, which can be used when the funds become available. The DOT has assured Mr. Smith that already-approved projects usually go forward. The cost-sharing is a motivation for the DOT to fund the project as well.
MOTION: Selectman Littlefield moved, with Selectman Hart seconding, authorizing Public Works Director Tony Smith to execute the revised MPI agreement with DOT received by the Town May 16, 2017 that commits the Town to the reconstruction of a portion of Route 198 on a 50%-50% DOT-Town cost share basis under the terms and conditions presented in the revised agreement. Motion approved 4-0.
- Authorize Public Works Director, Tony Smith, to provide G.F. Johnston & Associates a notice to proceed for the survey, design and bidding phases of the Route 198 MPI project at a not-to-exceed cost of $90,600 upon execution of the Town’s multiple project loan document.
MOTION: Selectman Hart moved, with Selectman Dudman seconding, authorizing Public Works Director Tony Smith to provide G.F. Johnston & Associates a notice to proceed for the survey, design and bidding phases of the Route 198 MPI project at a not-to-exceed cost of $90,600 upon execution of the Town’s multiple project loan documents. Motion approved 4-0.
- Traffic Calming Measures Update
Director Smith reported that the DOT had offered the Town some speed bumps to use as traffic calming measures. It was found the bumps must be bolted to the pavement, and therefore are not acceptable due to the adverse impact such bolts would have on the road during the winter season.
- Authorization to accept the bids for the removal of two (2) 20’ X 20’ surplus floats and a surplus 23’ X 4’ aluminum connector ramp from the Seal Harbor Pier
MOTION: Selectman Hart moved, with Selectman Dudman seconding, acceptance of the bids for removal of two (2) 20’ X 20’ surplus floats and a surplus 23’ X 4’ aluminum connector ramp as presented. Motion approved 4-0.
Successful bidders and bids are:
- Float A – Chris Moore for $3,001
- Float B – Chris Moore for $2,001
- Ramp – Charles Bradley Construction for $575
- Discussion of Interim School Trustee Candidates Kathleen Graves and Tony Smith
It was noted Kathleen Graves could not be available during the winter months. Selectman Hart suggested that due to the issue of achieving quorum for the meetings, it would be better to have a trustee who is available year-round.
MOTION: Selectman Littlefield moved, with Selectman Hart seconding, nomination of Tony Smith as interim school trustee. Motion approved 4-0.
It was noted that a trustee member can be a Town employee without creating a conflict of interest.
Consent Agenda Item B. Acknowledgement of the Town’s successful Connect ME grant application in the amount of $100,000 to be applied towards the $350,000 cost share with Spectrum for providing broadband internet service to unserved areas of the Town
MOTION: Selectman Dudman moved, with Selectman Hart seconding, applying the Connect ME grant towards the $350,000 cost share with Spectrum for providing broadband internet service to unserved areas of the Town as presented. Motion approved 4-0.
- Utility Location Permit Application: Rosecliff, LLC, 65 Cooksey Drive
MOTION: Selectman Dudman moved, with Selectman Littlefield seconding, approval of the Utility Location Permit Application as presented. Motion approved 4-0.
- Mount Desert 365 Resolution Discussion
Kathy Miller and Mike Ross presented the group to the Board. They requested the Board sign a resolution regarding the Mount Desert 365 Group. Ms. Miller hoped the Town would be able to collaborate with the group on future ventures.
The group would like to work with the Town on development ideas, the school, and work with affordable housing groups. Ms. Miller envisioned working with the Economic Development Committee and the Planning Board. It was noted that presentations would be made during their progress to keep the public informed.
Mr. Ross noted the Board’s signatures were helpful for getting 501c3 status, and would show the Town’s support of the group. Chairman Macauley felt the Board should see the Bylaws and Articles of Incorporation before signing off on the paperwork presented. He suggested tabling the vote till more information was available, and when Selectman Mooers was present.
A member of the public suggested the Town was obligated to sign the group’s forms, as this was the only chance to work with them. Otherwise the group could move forward with or without the Town’s support and input. Resident Katrina Carter asked what specifically the Board required for more information. Articles of Incorporation, Bylaws, and a list of Board Members were requested for review. Mr. Ross assured the Board that it was the group’s intent to work with the Town. The signed form simply offers proof to the IRS that there is need. The Board is being asked to sign a nonbinding indication of need.
Discussion ensued regarding the delay in signing.
It was agreed the Board would address the information at the June 19, 2017 meeting.
- Request for the formation of a committee to encourage the youth of Mount Desert to be involved with the governing of the Town
Resident Shepard Brown reported on a group he had formed to learn about Town politics. His group would provide information and encourage the youth of Mount Desert to provide feedback to the Town. Mr. Brown noted his mentor was Assessor Kyle Avila. Assessor Avila has offered to introduce the group to different departments and facets of Town government. He felt the group had some great ideas, and it was his hope to bring some of those before the Board. Selectman Littlefield offered to share what she learns at the upcoming Elected Officials Workshop with the group.
The Board of Selectmen voiced their enthusiastic support of the group, and commended Mr. Brown on his work.
MOTION: Selectman Dudman moved, with Selectman Hart seconding, approval of the formation of a committee to encourage the youth of Mount Desert to be involved with the governing of the Town as presented. Motion approved 4-0.
- Financial Position Sharing Analysis
Town Manager Lunt suggested postponing discussion of this issue until the July 5, 2017 meeting, at Selectman Mooers request.
MOTION: Selectman Dudman moved, with Selectman Littlefield seconding, approval of postponement. Motion approved 4-0.
- Request drawdown of $1,787.37 from the Treasurer’s Capital Improvement Reserve Account #4020500-24206 for the replacement of the Conference Room Dell Projector
MOTION: Selectman Dudman moved, with Selectman Hart seconding, approval of drawdown of $1,787.37 from the Treasurer’s Capital Improvement Reserve Account $4020500-24206 for the replacement of the Conference Room Dell Projector as presented. Motion approved 4-0.
Selectman Hart suggested the Town consider Coastal Computers for jobs such as this in the future to support that local business.
- Request authorization to solicit competitive bids from qualified dealers for the purchase of a new municipal solid waste packer truck and packer to replace a packer truck presently in use
MOTION: Selectman Littlefield moved, with Selectman Hart seconding, authorization to solicit competitive bids from qualified dealers for the purchase of a new municipal solid waste packer truck and packer to replace a packer truck presently in use as presented. Motion approved 4-0.
- Request authorization to solicit competitive bids from qualified dealers for the purchase of a new Highway Division Plow/Dump Truck and new plow gear to replace an existing truck presently in use
It was noted this was part of the CIP.
MOTION: Selectman Littlefield moved, with Selectman Dudman seconding, to authorize solicitation of competitive bids from qualified dealers for the purchase of a new Highway Division Plow/Dump Trust and new plow gear to replace an existing truck presently in use as presented. Motion approved 4-0.
- Request authorization to solicit competitive bids from qualified dealers for the purchase of a new double cab gasoline pickup truck with snow plow to replace an existing truck presently in use that has an extended cab and snow plow
MOTION: Selectman Littlefield moved, with Selectman Dudman seconding, to authorize solicitation of competitive bids from qualified dealers for the purchase of a new double cab gasoline pickup truck with snow plow to replace an existing truck presently in use that has an extended cab and snow plow as presented. Motion approved 4-0.
- Request authorization to release $8,837.49 from account #4040300-24471 (Fire Equipment Reserve), and to use such funds for the purpose of payment to Ferrara Fire Apparatus ($928.00) and Northeast Emergency Apparatus ($7,909.49) for additional purchase and mounting of equipment on our new fire truck.
MOTION: Selectman Dudman moved, with Selectman Hart seconding, authorization to release $8,837.49 from account #4040300-24471 (Fire Equipment Reserve) and to use such funds for the purpose of payment to Ferrara Fire Apparatus ($928.00) and Northeast Emergency Apparatus ($7,909.49) for additional purchase and mounting of equipment on the new fire truck as presented. Motion approved 4-0.
- Such other business as may be legally conducted
There was no other business.
A. Approve & Sign Treasurer’s Warrant AP1771 in the amount of $693,214.59
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1768,
AP1769, AP1770, PR 1726 and PR1727 in the amounts of $5,095.49, $60,167.96, $31,497.98, $96,031.00, and $97,395.26, respectively
C. Acknowledge Treasurer’s School Board AP/Payroll Warrants 13 and 24 in the amounts of $70,669.04 and $179,387.79, respectively
MOTION: Selectman Dudman moved, with Selectman Hart seconding, approval and sign Treasurer’s Warrant AP1771 in the amount of $693,214.59. Motion approved 4-0.
MOTION: Selectman Hart moved, with Selectman Dudman seconding, approving signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1768, AP1769, AP1770, PR 1726 and PR1727 in the amounts of $5,095.49, $60,167.96, $31,497.98, $96,031.00, and $97,395.26, respectively and acknowledge Treasurer’s School Board AP/Payroll Warrants 13 and 24 in the amounts of $70,669.04 and $179,387.79, respectively. Motion approved 3-0-1 (Littlefield in Abstention).
XI. Executive Session
None Scheduled
Selectman Dudman moved, with Selectman Hart seconding, adjournment. Motion approved 4-0.
The meeting adjourned at 7:20 pm.
Respectfully Submitted,
Wendy Littlefield, Secretary
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