MEETING OF THE BOARD OF SELECTMEN
TOWN OF MOUNT DESERT, MAINE
Monday, March 12, 2007
A meeting of the Board of Selectmen was held this date in the Community Room at the Somesville Fire Station, Somesville Maine.
Those present included: Chairman Ernest Coombs, Selectmen Kathy Branch, Rick Mooers , Patrick Smallidge, Jeffrey Smith; Town Manager Michael MacDonald; Finance Director Brent Hamor, Recording Secretary Ellen Kappes and members of the public.
I. Call to order.
Chairman Coombs called the meeting to order at 6:30 p.m.
II. Minutes
A. Approval of minutes of organizational meeting, Tuesday, March 6, 2007.
MOTION: Selectman Smallidge moved to approve the minutes of the organizational meeting of March 6, 2007 as presented, seconded by Selectman Branch. The vote was unanimous in favor.
III. Appointments and Communications
A. Acknowledge receipt of Department monthly reports: Public Works, Harbor Master, and Police No action required.
B. MMA Risk Management Services notice of $1,800.00 "Special Group" safety grant award for confined space entry/rescue training. No action required.
IV. Selectmen Reports
George Peckham complimented Chairman Coombs for taking on the chairmanship, Selectman Smith for serving another term and Selectman Mooers for serving.
V. Old Business
A. Approve Eric Dunleavy request to live in travel trailer on his lot at Map 12 Lot 13-22 during construction of home on lot (fourth request)
MOTION: Selectman Smith moved to approve the above, seconded by Selectman Smallidge. The vote was unanimous in favor.
VI. New Business
A. Review and discussion of annual audit with Auditor James Wadman, CPA.
Representatives from the auditor reviewed the above.
Responding to Mr. Peckham, Town Manager MacDonald and Selectman Smallidge and Smith explained why the marina accounts were put into the Enterprise Fund.
B. Sign Audit Management Representation Letter.
Discussion followed Selectman Smallidge’s hesitation about signing the above. Jean Bonville wanted to know if there should be a Town Meeting article for a personnel overdraft. Town Manager MacDonald said there probably should be a warrant article to take care of the overage in the personnel section. This would make it cleaner for the audit next year. The Town does not receive the final insurance premium until after the audit adjustment on the payroll takes place. He explained how the estimate is figured.
C. Approve Bangor Hydro Electric utility pole easement...
MOTION: Selectman Smallidge moved to approve the above, seconded by Selectman Smith. The vote was unanimous in favor.
D. Approve liquor license for Stanley Enterprises Inc. d/b/a Abel's Lobster Pound.
MOTION: Selectman Smith moved to approve all four applications, seconded by Selectman Mooers. Selectman Smallidge and Selectman Branch noted that some of them were incomplete. Selectman Smallidge requested a withdrawal of the motion. Selectman Smith withdrew it.
E. Approve liquor license for The Acadia Corporation d/b/a Jordan Pond House.
MOTION: Selectman Smith moved to approve the above, seconded by Selectman Smallidge. The vote was unanimous in favor.
F. Approve liquor license for Journey's End Inc. d/b/a The Docksider.
G. Approve liquor license for WinterSpring Inc. d/b/a Colonel's Restaurant.
Selectmen asked Town Manager MacDonald to inform Stanley Enterprises, Journey’s End and Winter Spring Inc. about their incomplete applications.
H. Approve 2007-08 Holiday Schedule.
MOTION: Selectman Smith moved to approve the above, seconded by Selectman Mooers. The vote was unanimous in favor.
I. Approve 2007-2008 Selectmen's meeting schedule.
Selectmen agreed to close the office on Monday December 24 to give the staff a 4 day holiday. Selectman Smallidge asked if the August 20th meeting could be in the Pretty Marsh Community Building. Chairman Coombs understood the problem there is the lack of bathroom facilities. Carl Kelley recalled that some meetings used to be in both Pretty Marsh and Otter Creek but that practice was stopped by then CEO Terry Towne who said there was no secondary means of egress in either building. Chairman Coombs said they would look into that matter. Timing for budget meetings was discussed. Town Manager MacDonald did not think it would take too long to wrap up the process by the first of November for the mid-December meeting.
MOTION: Selectman Smith moved to approve the above schedule, seconded by Selectman Smallidge. The vote was unanimous in favor.
VII. General Issues
A. Discuss milestones or other conditions of Great Harbor Museum sale agreement.
Carl Kelley described the needs for the building and said the Museum Board is getting a survey to determine what has to be done. Weatherproofing it is the first thing that will be accomplished. Responding to Town Manager MacDonald, he said the Museum never has and does not intend to request funds under Other Services from the Town. After considerable discussion, Selectmen agreed on requirements for the purchase and sale agreement with the Museum.
1. The Museum will have three years to stabilize the building and bring it up to minimum life safety codes.
2. The Museum will provide the Town with quarterly status reports on grant progress – who they have applied to, for how much and the responses.
3. The Museum will be responsible for the cost of legal and title work and for writing the purchase and sale agreement with the restrictions.
4. The Museum will provide the Town with a copy of its mission statement.
5. If the Museum ceases to be a functioning entity, the building will revert to the Town.
VII. Other Business
IX. Treasurer’s Warrants
Approve Treasurer's Warrant #17 for $13,917.60.
Signed as presented.
X Executive Session
None requested
At 7:32pm, Selectman Smith moved to adjourn the meeting, seconded by Selectman Branch. The vote was unanimous in favor.
Respectfully submitted,
Jeffrey Smith
Secretary
The next regularly scheduled meeting is Monday, March 19, 2007 at 6:30 P.M. in the Meeting Room, Town Office, Northeast Harbor.
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