MEETING OF THE BOARD OF SELECTMEN
TOWN OF MOUNT DESERT, MAINE
Monday, May 19, 2008
A meeting of the Board of Selectmen was held this date in the Meeting Room at the Town Hall, Northeast Harbor, Maine.
Those present included: Chairman Jeffrey Smith, Selectmen, Rick Mooers, Patrick Smallidge, Jean Bonville; Town Manager Michael MacDonald; Harbor Master Shawn Murphy, Fire Chief Mike Bender, Public Works Director Tony Smith, Town Clerk Joelle Nolan Assessor Kyle Avila, Police Chief Jim Willis; Recording Secretary Jennifer McWain and members of the public. Selectman Bucklin arrived late to meeting at 6:39PM.
Call to order.
Chairman Smith called the meeting to order at 6:30 p.m.
Minutes
A. Approval of the minutes of the Board of Selectman meeting for January 7, 2008.
Selectman Mooers moved to approve the minutes as amended with spelling errors, seconded by Selectman Smallidge. The vote was 3-0-1, with Selectman Bonville abstaining, because she was not a Selectman on the Board at the time. Selectman Bucklin was not present at the meeting.
III. Appointments and Communications
A. Appoint Joelle D. Nolan as Warden for June 10, 2008 State Primary & Referendum Election.
Selectman Mooers moved to appoint Joelle D. Nolan as Warden for the June 10, 2008 State Primary and Referendum Election, seconded by Selectman Bonville. The vote was unanimous in favor, 4-0.
B. Annual appointments for employees, boards and committees.
Selectman Smallidge moved to approve committee and employee employment appointments, seconded by Selectman Mooers. The vote was unanimous in favor, 4-0. Selectman Smallidge moved to approve the appointments for the Board members, seconded by Selectman Mooers. The vote was unanimous in favor, 4-0.
Selectman Bucklin arrives at 6:39pm
C. Town Clerk notification of Edward Bonville ineligibility to serve on Zoning Board of Appeals.
No action needed acknowledgement of Edward Bonville's resignation. The Board also recognized Selectman Bucklin's resignation from the High School Trustee position now vacated by his acceptance to the Board of Selectman. The Board discussed the method of which they would take to fill the vacated High School Trustee position. Selectman Bonville stated that Mr. Bonville was willing to fill the vacant position that Selectman Bucklin once filled.
D. MMA Risk Management Services Stewardship Report.
No action needed acknowledgement of the MMA Stewardship Report.
E. Acknowledge receipt of monthly financials, Trial Balance, Revenue Control Report, and Expense Summary Report.
No action needed acknowledgement of the monthly financials.
F. RedZone May 08 update and current coverage map.
No action needed acknowledgement of RedZone quarterly report. The Board asked town staff to verify the receipt of the 1st quarter franchisee payments.
G. Acknowledge receipt of offer to build a sidewalk and then gift the sidewalk to the Town.
Acknowledged receipt of the sidewalk offer from the Fernald family, the Board directed Town Manager MacDonald to write to Mr. Fernald indicating the limitations from the Town of Mount Desert and the Maine Department of Transportation.
H. Maine DEP suggestion Town consider preparing for possible EPA nitrogen discharge limits.
No action needed acknowledgment of the Maine Department of Environmental Protection nitrogen discharge letter limits. Public Works Director Smith stated that it was more of a process change, not an equipment change.
IV. Selectmen Reports
Selectman Bonville stated that the general ledger needed starting balances which could be adjusted after the audit process was completed. Selectman Bonville also asked about the mechanics of the tax club and asked that all taxpayers be notified through an insert enclosed with their tax bill. Selectman Smith added that he would like to see information about the tax club on the Town's website.
V. Old Business
A. Discussion of amending hours polling stations are open.
Selectman Mooers spoke of an experience of not being able to vote, because he showed up after the polls had closed. Town Clerk Nolan stated that in her experience that there was not much in the way of foot traffic after 6:00PM. She agreed that there would be the same consistence with the other Town's on the island being open until 8:00PM, and it would be easier for voters to remember, also absentee voting was becoming more and more popular. But she asked the Board to bear in mind that there would be added expense with the polls being open later. Selectman Mooers moved to amend the polling hours to 8:00AM to 8:00PM, seconded by Selectman Smallidge. The vote was unanimous in favor, 5-0.
B. Sign “Governmental Administration Mutual Aid Agreement.”
The Board agreed to sign the "Governmental Administration Mutual Aid Agreement.” at the conclusion of the meeting.
C. Discussion of InforME credit card processing for municipal payments.
Town Manager MacDonald advised the Board of a Webinar that staff was planning to attend later in the week, and that he would have an update at the next Selectman's meeting. Selectman Bonville was not comfortable about passing additional fees on to the customers. Selectman Smallidge would like to see a good number of municipal references on the system before he would agree to the program.
VI. New Business
A. Consider appointment to MMA Legislative Policy Committee.
Selectman Smallidge moved to nominate Town Manager MacDonald to the MMA Legislative Policy Committee, seconded by Selectman Mooers. The vote was unanimous in favor, 5-0.
B. Respond to nominations to MMA Executive Committee and Vice President.
There was no interest from the Board for nomination to the MMA Executive Committee and Vice President.
C. Approve Class XI Liquor License (Malt, Spirituous and Vinous) for Theodore Stanley, d/b/a Abel's Lobster Pound, 13 Abel's Lane, Mount Desert.
Selectman Mooers moved to approve the Class XI Liquor License for Abel's Lobster Pound, seconded by Selectman Bucklin. The vote was unanimous in favor, 5-0.
D. Approve employee request for additional hours of unpaid leave.
Selectman Smallidge voiced his concern about the Wastewater Treatment Facility being covered by the appropriate manpower. Public Works Director Smith assured that the facility was covered. Selectman Mooers moved to approve the employee's request for additional hours of unpaid leave, seconded by Selectman Bucklin. The vote was unanimous in favor, 5-0.
VII. General Issues
A. Selectman Smallidge spoke of the most recent Regional Planning Committee meeting that he recently attended as a Town representative. The RPC was thinking of taking the previous plan and dove-tailing it with the plan as it is now. Selectman Smallidge also found Superintendent Liebow's funding formula very interesting.
VII. Other Business
A. Discussion of Goals and Objectives.
Selectman Smith suggested that the Board scheduled a workshop for June 2, 2008, from 5:30PM to 6:30PM. He requested that Town staff make lists of major departmental issues and objectives. Also because of the different levels of experience of the Board, Selectman Smith asked the Board to develop individual lists of items to be included on the goals and objective list.
IX. Treasurer’s Warrants
Approve Treasurer’s Warrant #58 for $10,598.60, # 59 for $74,328.10 and #60 for $158,189.75.
Selectman Mooers moved to approve the Treasurer's Warrants as presented with the addition of Warrant #61 for $119,781 for Colwell Diesel, seconded by Selectman Bonville. The vote was unanimous in favor, 5-0.
X. Executive Session
Executive Session- Pursuant to 1 M.S.R.A §405.6.D Teleconference discussion of Labor contracts with negotiator.
Selectman Mooers moved to go into executive session at 7:30PM, seconded by Selectman Bucklin. The vote was unanimous in favor, 5-0.
Selectman Smallidge moved to return to regular session at 8:22PM, seconded by Selectman Smith. The vote was unanimous in favor, 5-0. There was no action taken.
At 8:22PM Selectman Bonville moved to adjourn the meeting, seconded by Selectman Mooers. The vote was unanimous in favor, 5-0.
Respectfully submitted,
Rick Mooers
Secretary
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