Town of Mount Desert
Board of Selectmen
Meeting Minutes June 18, 2012
A meeting of the Board of Selectmen was held this date in the Somesville Fire House Community Room, Somesville, Maine.
Those present included: Vice Chairman Rick Mooers; Selectmen Martha Dudman, John Macauley, and Dennis Shubert; staff members Town Manager Durlin Lunt, Fire Chief Bender, Public Works Director Tony Smith, Harbormaster Shawn Murphy; and members of the public.
I Call to order at 6:30 p.m.
Vice-Chairman Mooers called the meeting to order at 6:30 p.m.
II Public Hearing(s)
A. General Assistance Amendments
Vice-Chairman Mooers opened the public hearing at 6:30 p.m. and asked for public comment; hearing none, he closed the public hearing at 6:32 p.m.
III Minutes
A. Approval of minutes from June 4, 2012 meeting.
MOTION: Selectman Shubert moved, seconded by Selectman Macauley to approve the minutes from June 4, 2012 as presented. The vote was unanimous in favor, 4-0.
MOTION: Selectman Shubert moved, seconded by Selectman Macauley to take agenda items VII Old Business C and E out of order. The vote was unanimous in favor, 4-0.
VII Old Business
C. Septic Pumping and Disposal Bid policy as it relates to Rural Wastewater Treatment Support Program
Town Manager Lunt referred to his memo dated June 7, 2012 and noted Mr. Korey Goodwin was present. Vice-Chairman Mooers called on Mr. Goodwin to speak. Mr. Goodwin explained that although he was the low bidder in the process, another contractor is offering a lower price to local residents, effectively undercutting him. Town Manager Lunt said it appears the bidding process for septic pumping and disposal should have ceased in 2003 when the Rural Wastewater Treatment Support Program went into effect, which eliminated the Town paying a private contractor. Since then, although the bidding process has continued, no contract has been awarded to a contractor. There seems to be no basis for the bids. His recommendation is to cease the bidding process. Otherwise, the
ordinance would need to be changed.
Board agreed that Mr. Goodwin is not committed to his bid price; there is no contract.
MOTION: Selectman Dudman moved, seconded by Selectman Macauley, to do away with soliciting contract bids for the Rural Wastewater Treatment Support Program. The vote was unanimous in favor, 4-0.
E. Citizen request for discussion re mooring late fee assessment
Town Manager Lunt noted that Mr. Richardson was not present. Board agreed to discuss later, if he arrives.
IV Appointments & Recognitions
A. Approve Appointment of Marie Robbins as Summer Seasonal Recycling Attendant at an hourly rate of $12, effective June 19, 2012
MOTION: Selectman Macauley moved, seconded by Selectman Shubert, to approve appointment of Marie Robbins as Summer Seasonal Recycling Attendant at an hourly rate of $12, effective June 19, 2012. The vote was unanimous in favor, 4-0.
B. Approve Appointment of Jarod Mitchell as Summer Seasonal Building & Grounds Helper at an hourly rate of $12, effective June 19, 2012
MOTION: Selectman Macauley moved, seconded by Selectman Shubert, to approve appointment of Jarod Mitchell as Summer Seasonal Building & Grounds Helper at an hourly rate of $12, effective June 19, 2012. The vote was unanimous in favor, 4-0.
C. Harbor House thanks Mount Desert Police Department for participation in Touch A Truck event
Board duly recognized Harbor House thanks to Mount Desert Police Department for its participation in the Touch A Truck event.
D. Camp Beech Cliff thank you and invitation
MOTION: Selectman Shubert moved, seconded by Selectman Dudman, to acknowledge receipt of Camp Beech Cliff thank you and invitation. The vote was in favor 3-0-1, with Selectman Macauley recusing himself because he is a member of the Board of Directors for Camp Beech Cliff.
E. Praise for Assessor Avila and Treasurer Mahar regarding reduced mil rate
Board duly recognized Assessor Avila and Treasurer Mahar for their hard work regarding the reduced mil rate.
V Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. Annual Town Meeting Minutes May 7 & 8, 2012
B. Department Head Reports: Code Enforcement, Public Works, Wastewater Treatment, Financials, Assessing
C. Marina Revenue update
D. Tyler Technologies/Munis software update
E. Comprehensive Plan letter of consistency finding from State Planning Office
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to accept the Consent Agenda as presented. The vote was unanimous in favor, 4-0.
VI Selectmen’s Reports
Selectman Shubert suggested the Board to start talking about the storage of salt; it is immediately adjacent to a brook. He thinks the Board should consider how to resolve the issue before it becomes a problem. Public Works Director Smith said years ago the Town had started a reserve fund to build a storage shed; however, the fund has lapsed. Board requested Public Works Director Smith to make a new salt shed a priority as plans go forward for a new public works highway garage.
VII Old Business, continued
A. Planning Capacity for Mount Desert, including placing of kiosks
Town Manager Lunt suggested the use of a consultant for future planning needs, rather than creating a full-time benefitted position. Land Use Zoning Ordinance related issues, such as cell tower placement, require more energy than the Planning Board has time for. Perhaps a workshop with the Planning Board would be helpful, prior to the budget season. Selectman Dudman agreed. Many of the issues being brought forth are beyond the capabilities of a volunteer board. It is likely we will need a real planner to implement recommendations from the Technical Assistance Panel from the Urban Land Institute.
Selectman Shubert agrees it is reasonable that the Board prepares a response to the TAP report, which will require a budget. He asked Code Enforcement Officer Keene if the Town erected two kiosks on its own “who would come after us?” CEO Keene replied it depends on the location – the Town would not be exempt from her enforcement.
B. ULI/TAP copy of presentation
Board acknowledged receipt of the Power Point presentation.
D. Seal Harbor Sidewalk Project Funding
MOTION: Selectman Shubert moved, seconded by Selectman Macauley to authorize the expenditure of up to the remaining balance of $126,037 from the bond (account G10-11320-22) approved in 2006 for costs associated with reconstruction of the current Seal Harbor sidewalk project. The vote was unanimous in favor 4-0.
E. Citizen request for discussion re mooring late fee assessment
Board revisited; Mr. Richardson still was not present. Board agreed to dispense with the item.
VIII New Business
A. Plow Truck and Equipment bid results, award and authorize purchase
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to award the truck bid to C. B. International and the equipment bid to H. P. Fairfield, and to authorize the purchase of a plow truck and associated equipment in the total amount of $125,020.46 from Public Works Equipment Reserve account G20-24105-00. The vote was unanimous in favor, 4-0.
B. DOT Salt bid results, award and authorize participation
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, approval of the purchase of salt for FY 2013 from Harcross at $57.31/ton. The vote was unanimous in favor, 4-0.
C. Town Paving bid results, award and authorize contract
MOTION: Selectman Macauley moved, seconded by Selectman Shubert, to accept the bid from Lane Construction in the amount of $176,435.30 for the FY 2013 paving contract, and for Lane to reclaim and place base pavement on remaining portion of Sargeant Drive in an amount not to exceed a cost of $77,000; and authorize Public Works Director to sign the contract. The vote was unanimous in favor, 4-0.
D. Town Office addition bid results, award and authorize contract
MOTION: Selectman Dudman moved, seconded by Selectman Macauley, to award the bid to Coastal Builders in the amount of $507,550 for the Town Office addition, and to authorize the Town Manager to sign the contract. The vote was unanimous in favor, 4-0.
E. Fire Chief request to purchase 20 Scott SCBAs, authorization not to exceed $110,000
MOTION: Selectman Macauley moved, seconded by Selectman Dudman, to authorize Fire Chief to purchase 20 Scott AP75, 4.5 SCBAs in an amount not exceed $110,000 from Fire Equipment/Engine Reserve account G20-24104-71. The vote was unanimous in favor, 4-0.
F. Fire Chief request to purchase 2 Holmatro pumps and 2 Holmatro hydraulic cutters, authorization not to exceed $25,000
MOTION: Selectman Macauley moved, seconded by Selectman Dudman, to authorize Fire Chief to purchase 2 Holmatro pumps and 2 Holmatro hydraulic cutters, in an amount not to exceed $25,000 from Fire Equipment/Engine Reserve account G20-24104-71. The vote was unanimous in favor, 4-0.
G. Fire Chief request to participate in Junior Firefighter Academy collaboration with Camp Beech Cliff July 23 – 27, 2012, authorization
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to authorize the Fire Chief to participate in a Junior Firefighter Academy collaboration with Camp Beech Cliff and other Island Fire Departments. The vote was unanimous in favor, 4-0.
H. Fire Chief request to sell 1988 White/GMC tanker fire truck to Palmetto Fire Sales & Equipment for $28,000 as approved by the Inhabitants of the Town of Mount Desert at Special Town Meeting June 11, 2012, authorization
MOTION: Selectman Macauley moved, seconded by Selectman Dudman, to authorize the Fire Chief to sell the 1988 White/GMC tanker fire truck to Palmetto Fire Sales & Equipment for $28,000 [approved by the Inhabitants of the Town of Mount Desert at Special Town Meeting June 11, 2012, Warrant Article #16, with proceeds placed in the Fire Equipment Reserve Fund G20-24104-71]. The vote was unanimous in favor, 4-0.
I. Fire Chief request for discussion regarding post-response letters to residents receiving Fire Department services
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to support the Fire Chief in sending post action letters to property owners. The vote was unanimous in favor, 4-0.
J. Treasurer Recommendation for June 30, 2012 warrant
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to support the Treasurer in her plan to provide a year-end warrant for June 30th. The vote was unanimous in favor, 4-0.
K. Treasurer Recommendation re budgeting of Tax Collector wages
MOTION: Selectman Macauley moved, seconded by Selectman Dudman, to support the Treasurer’s suggestion to classify the Tax Collector’s wages and benefits under the Finance/Treasury Department. The vote was unanimous in favor, 4-0.
L. Fuel Oil bid results, award and authorize participation
MOTION: Selectman Macauley moved, seconded by Selectman Shubert, to award the 2012-2013 Fuel Oil Bid to Acadia Fuel in the amount of $2.77/gallon for a total cost of $45,345; and to authorize the Town Manager to sign the contract. The vote was unanimous in favor, 4-0.
M. Such other business as may be legally conducted
MOTION: Selectman Dudman moved, seconded by Selectman Macauley, to accept the General Assistance amendments as presented at the public hearing held earlier this evening. The vote was unanimous in favor, 4-0.
IX Committee Meeting Reports
A. None
X Treasurer’s Warrants
A. Approve Treasurer’s Warrant #150 in the amount of $734,802.05
MOTION: Selectman Macauley moved, seconded by selectman Shubert to approve Treasurer’s Warrant #150 in the amount of $734,802.05. The vote was unanimous in favor, 4-0.
Selectman Shubert asked if the expense summary reports could include the expense percentage year-to-date, in the future.
XI Executive Session
A. None
XII Adjournment
MOTION: Selectman Shubert moved, seconded by Selectman Macauley to adjourn the meeting at 7:26 p.m.
Respectfully submitted,
John B. Macauley, Secretary
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