Town of Mount Desert
Board of Selectmen
Organizational Meeting Minutes
Tuesday, May 7, 2013
A meeting of the Board of Selectmen was held this date in the Kelley Auditorium, Mount Desert Elementary School, Northeast Harbor, Maine.
Those present included: Chairman Tom Richardson; Selectmen Martha Dudman, John Macauley, Rick Mooers, and Dennis Shubert; staff members Town Manager Durlin Lunt, Treasurer Kathi Mahar, Public Works Director Tony Smith, and Town Clerk/Recording Secretary Joelle Nolan; and members of the public.
I. Call to order
Chairman Richardson called the meeting to order at 9:10 p.m.
II. Election of Officers
A. Election of Board Chairman, Vice Chairman, and Secretary
MOTION: Selectman Dudman moved, seconded by Selectman Shubert, to maintain the same slate of officers (Chairman Tom Richardson, Vice Chairman Rick Mooers, and Secretary John Macauley). The vote was unanimous in favor, 5-0.
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to take agenda item VIII. New Business A. out of order. The vote was unanimous in favor, 5-0.
VIII. New Business
A. Village Green Special Event Application from Neighborhood House for May 27, 2013 Memorial Day BBQ
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve the Village Green Special Event Application from Neighborhood House for May 27, 2013 Memorial Day BBQ. The vote was unanimous in favor, 5-0.
III. Minutes
A. Approval of minutes from April 29, 2013 meeting.
MOTION: Selectman Dudman moved, seconded by Selectman Macauley to approve the minutes from April 29, 2013 as presented. The vote was unanimous in favor, 5-0.
IV. Appointments & Recognitions
None presented.
V. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
None presented.
VI. Selectmen’s Reports
None presented.
VII. Old Business
A. Northeast Harbor Wastewater Treatment Plant Project Bond Signing
MOTION: Selectman Mooers moved, seconded by Selectman Dudman, to sign the bond as presented. The vote was unanimous in favor, 5-0.
B. Municipal Garage Project Bond Signing
MOTION: Selectman Mooers moved, seconded by Selectman Macauley to sign the bond as presented. The vote was unanimous in favor, 5-0.
MOTION: Selectman Mooers moved, seconded by Selectman Shubert, to sign the arbitrage policy as presented. The vote was unanimous in favor, 5-0.
VIII. New Business, continued
B. Solid Waste Packer Bid Recommendation
At the request of Public Works Director Smith, this item was tabled.
MOTION: Selectman Mooers moved, seconded by Selectman Dudman, to table this item to a time to be determined. The vote was unanimous in favor, 5-0.
C. Building Addition Funding
Chairman Richardson expressed concerns regarding the high engineering costs; he thought the costs were extremely disproportionate to the entire project. Public Works Director Smith somewhat agreed; however, he explained, there were extenuating circumstances that resulted in an inexperienced contractor who needed “handling”. He assured the Board the prices were negotiated to nth degree.
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to authorize expenditure of an amount not-to-exceed $16,014.20 from Town Office Building Reserve Account 20-24105-70 to cover building addition overrun costs. The vote was unanimous in favor, 5-0.
MOTION: Selectman Shubert moved, seconded by Selectman Dudman to authorize expenditure of an amount not-to-exceed $15,497 from Town Office Building Reserve Account 20-24105-70 for an air conditioning system in the existing Town Office. The vote was unanimous in favor, 5-0.
D. Annual Policy on Treasurer’s Disbursement Warrants for Employee Wages and Benefits
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve the renewal of the Annual Policy on Treasurer’s Disbursement Warrants for Employee Wages and Benefits. The vote was unanimous in favor, 5-0.
E. Annual Policy on Treasurer’s Disbursement Warrants for State Fees
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve the renewal of the Annual Policy on Treasurer’s Disbursement Warrants for State Fees. The vote was unanimous in favor, 5-0.
F. Annual Policy on Disbursement of Municipal Education Costs
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve the renewal of the Annual Policy on Disbursement of Municipal Education Costs. The vote was unanimous in favor, 5-0.
G. Annual Policy on Application of Payments to Unpaid Taxes
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve the renewal of the Annual Policy on Application of Payments to Unpaid Taxes. The vote was unanimous in favor, 5-0.
H. Annual Policy on Reimbursement (fees)
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve the renewal of the Annual Policy on Reimbursement Fees. The vote was unanimous in favor, 5-0.
I. Annual Policy Authorizing Town Manager and his Designee to sign BYOB and Off-premises Catering Liquor License Applications on behalf of the Municipal Officers
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve the renewal of the Annual Policy Authorizing Town Manager and his Designee to sign BYOB and Off-premises Catering Liquor License Applications on behalf of the Municipal Officers. The vote was unanimous in favor, 5-0.
J. Annual Approval of Town Counsel
MOTION: Selectman Mooers moved, seconded by Selectman Shubert, to approve the list of Town Counsel as presented.
DISCUSSION: Selectman Shubert asked why more than one was listed, and Town Manager Lunt explained that we use various attorneys for various reasons Selectman Dudman thought it a good idea to review and reconsider annually.
VOTE: The vote was unanimous in favor, 5-0.
K. Such other business as may be legally conducted
None presented.
IX. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant #127 in the amount of $171,158.72
B. Approve Signed Treasurer’s State Fee Warrant #’s 119, 121, 123, & 124 in the amounts of $3,112.95, $1,938.50, $3,172.10, & $33.00
C. Approve Signed Treasurer’s Wage & Benefit Warrant #’s 120, 122, & 125 in the amounts of $46,807.04, $45,833.01, & $43,769.14
D. Approve Signed State Fees & Payroll Benefit Warrant #126 in the amount of $68,679.01
E. Acknowledge Treasurer’s School Board Payroll/AP Warrant #’s20, 10b, & 11 in the amounts of $114,641,49, $75,713.75, and $41,380.88
MOTION: Selectman Mooers moved, seconded by Selectman Dudman, to approve and acknowledge Treasurer’s Warrants totaling $616,239.59 as described in agenda items IX. A. – E. The vote was in favor, 5-0.
X. Executive Session
A. None
XI. Adjournment
MOTION: At 9:39 p.m., Selectman Macauley moved, seconded by Selectman Shubert, to adjourn the meeting.
Respectfully submitted,
John B. Macauley
Secretary
| 
