Town of Mount Desert
Board of Selectmen
Meeting Minutes
April 1, 2013
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman Tom Richardson; Selectmen Martha Dudman, John Macauley, Rick Mooers and Dennis Shubert; staff members Town Manager Durlin Lunt, Treasurer Kathi Mahar, Harbormaster Shawn Murphy, Public Works Director Tony Smith, and Town Clerk/Recording Secretary Joelle Nolan; and members of the public.
I. Call to order at 6:00 p.m.
Chairman Richardson called the meeting order at 6:00 p.m.
II. Executive Session
A. Pursuant to 1 MRSA §405.6.E. Consultation with Town Attorney
MOTION: At 6:03 p.m., Selectman Mooers moved, seconded by Selectman Macauley, to enter into Executive Session pursuant to 1 MRSA §405.6.E. Consultation with Town Attorney. The vote was in favor, 4-0.
MOTION: At 6:34 p.m., Selectman Shubert moved, seconded by Selectman Macauley, to end the Executive Session. The vote was unanimous in favor, 5-0.
No action was taken.
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to take agenda item IX. New Business A. FY 2011 – 2012 Audit Review and Corrective Action Plan out of order. The vote was unanimous in favor, 5-0.
IX. New Business
A. FY 2011 – 2012 Audit Review and Corrective Action Plan
Auditors James Wadman and Kellie Bowden were present to review the audit report. Mr. Wadman distributed a handout as a guide to his analysis.
After a thorough examination, including how investments are accounted for, Mr. Wadman noted that the Management Letter is showing steady improvement, primarily due to the quality of Treasurer Mahar’s work. Ms. Bowden commented that most items have been corrected. Mr. Wadman went on to explain the significance of the comment regarding financial statement preparation. Although the Town currently relies on the auditor to do the preparation, he anticipates the Town taking on that responsibility in the near future.
Selectman Shubert asked about the timing of the audit and what is considered a reasonable expectation for completion. Mr. Wadman explained the school is a big portion of the process and progress is being made to expedite. He thought the next audit would not take as long.
Chairman Richardson, on behalf of the Board, extended a sincere thank you to Mr. Wadman and Ms. Bowden. The Board also warmly thanked Treasurer Mahar for her hard work and dedication; she in turn acknowledged her co-workers as a good working team.
III. Public Hearing(s)
A. None
IV. Minutes
A. Approval of minutes from March 18, 2013 meeting.
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to approve the minutes from March 18, 2013 meeting as presented. The vote was unanimous in favor, 5-0.
V. Appointments & Recognitions
None presented.
VI. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. Department Reports: Wastewater Treatment Plants, Public Works
B. League of Towns Minutes February 26, 2013
C. Nature Conservancy Ownership of Newbold Preserve Map 012 Lot 033
D. MeDOT 2013 Projects
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to accept Consent Agenda items A – D as presented. The vote was unanimous in favor, 5-0.
VII. Selectmen’s Reports
None presented.
VIII. Old Business
A. Annual Town Meeting Warrant May 6 – 7, 2013, signing
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to sign the Annual Town Meeting Warrant May 6 – 7, 2013. The vote was unanimous in favor, 5-0.
B. Lease Agreement Renewal for Cranberry Isles Parking, signing
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to sign the Lease Agreement Renewal for Cranberry Isles Parking, effective January 1, 2014 through December 31, 2023. The vote was unanimous in favor, 5-0.
C. Sidewalk Plow Bids
MOTION: Selectman Dudman moved, seconded by Selectman Macauley, to accept the bid of $10,000 for the 2003 Holder sidewalk plow from the Town of Blue Hill and authorize the sale of same. The vote was unanimous in favor, 5-0.
IX. New Business, continued
B. Seal Harbor Library Request to use Seal Harbor Village Green August 3, 2013
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to approve the Seal Harbor Library Request to use Seal Harbor Village Green August 3, 2013. The vote was unanimous in favor, 5-0.
C. Request for Resolution Regarding Governor’s Revenue Sharing Proposal
Selectman Mooers said he received a call from a constituent regarding this resolution that has been traveling throughout Hancock County, based on the State’s proposal to suspend revenue sharing to towns for the next two years. The net damage to the Town of Mount Desert is relatively insignificant compared to some other Hancock County towns that don’t enjoy the same tax base and affluence of this community. He suggested that perhaps this town through the Board of Selectmen would like to participate in this resolution as a sign of strength throughout Hancock County that the county is not in favor of suspending revenue sharing because of the level of detriment that will befall some of our fellow towns. He offered to bring the issue forward so that the Board might at least consider whether and to what extent it
wants to participate in the resolution and to show support to fellow towns that might be hit hard by the suspension of revenue sharing.
Chairman Richardson said he believes what the Governor is proposing is terrible idea; but wonders where he will obtain any kind of consensus to cut budgets. He is all for the resolution, however, he wonders what purpose it will serve. Selectman Mooers suggested it would at least let it be known that the Town of Mount Desert is unhappy with the proposed suspension of revenue sharing. Town Manager Lunt put forward that perhaps it is aimed more at the legislature and empowers them to come up with a veto proof alternative.
MOTION: Selectman Mooers moved, second by Selectman Dudman, that the Town of Mount Desert through its Board of Selectmen show its support for the resolution that has been placed before it regarding the reduction in revenue sharing over the next two years as proposed by the Governor in his request to the legislature. The vote was in favor, 4-1, with Selectman Shubert voting against.
D. Special Town Meeting June 11, 2013 Mount Desert Island Regional School District Budget Validation Referendum Warrant, signing
MOTION: Selectman Macauley moved, seconded by Selectman Macauley, to sign the Special Town Meeting June 11, 2013 Mount Desert Island Regional School District Budget Validation Referendum Warrant. The vote was unanimous in favor, 5-0.
E. Harbormaster Request for Repairs to Northeast Harbor Pier
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to authorize the expenditure of up to/not to exceed $2,035 from the Marina Reserve account #20-2412-82 to repair the Northeast Harbor Pier as outlined in Harbormaster Murphy’s memo dated March 26, 2013. The vote was unanimous in favor, 5-0.
F. Public Works Director Request to Solicit Truck Bids
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to authorize the Public Works Director to solicit bid for the purchase of three new trucks: a pickup for the Wastewater Treatment Plant, a refuse packer truck for Solid Waste, and a plow/sander truck for the Highway Garage. The vote was unanimous in favor, 5-0.
G. Such other business as may be legally conducted
None presented.
X. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant #113 in the amount of $87,673.50
B. Approve Signed Treasurer’s State Fee Warrants #109 & 111 in the amount of $1,010.50 & $2,617.00, respectively
C. Approve Signed Treasurer’s Wage & Benefit Warrants #110 & 112 in the amount of $43,181.57 7 and $48,229.45, respectively
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve Treasurer’s Warrants totaling $182,712.02 as described in agenda items IX. A. – C. The vote was in favor, 5-0.
XI. Adjournment
MOTION: At 7:35 p.m., Selectman Mooers moved, seconded by Selectman Macauley, to adjourn the meeting.
Respectfully submitted,
John B. Macauley
Secretary
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