Town of Mount Desert
Board of Selectmen
Meeting Minutes
November 16, 2015
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman John Macauley; Selectmen Martha Dudman, Matt Hart, Tom Richardson, and Dennis Shubert; staff members Town Manager Durlin Lunt, Harbormaster John Lemoine, Fire Chief Mike Bender, Public Works Director Tony Smith, Treasurer Kathryn Mahar, and Assistant Town Clerk/Recording Secretary Claire Woolfolk; and members of the public.
I. Call to order at 6:30 p.m.
Chairman Macauley called the meeting to order at 6:30 p.m.
II. Public Hearing(s)
None Scheduled
III. Minutes
A. Approval of minutes from November 2, 2015 meeting.
MOTION: Selectman Hart moved, seconded by Selectman Richardson, to approve the minutes from the November 2, 2015 meeting. The vote was in favor, 5-0.
IV. Appointments/Recognitions/Resignations
- Confirm Appointments of Jeffrey Burnham, John Fehlauer, Edward Ganz, Philip Koch, Joan Pew, Matthew Hart – Ex Officio, and Dennis Shubert – Ex Officio to the Broadband Committee
MOTION: Selectman Dudman moved, seconded by Selectman Richardson, to confirm the appointments of Jeffrey Burnham, John Fehlauer, Edward Ganz, Philip Koch, Joan Pew, Matthew Hart – Ex Officio, and Dennis Shubert – Ex Officio to the Broadband Committee with thanks. The vote was in favor, 5-0.
B. Confirm Appointments of Eleanor Andrews, Robert Pyle, Sam Shaw, Katrina Carter, Kelly Brown, Rita Redfield, Marsha Planting, Erika Wibby Mitchell, Douglas Cornman, Rick Savage, Gordon Beck, Tony Smith – Ex Officio to the Village Center Planning Committee
MOTION: Selectman Hart moved, seconded by Selectman Shubert, to confirm the appointments of Eleanor Andrews, Robert Pyle, Sam Shaw, Katrina Carter, Kelly Brown, Rita Redfield, Marsha Planting, Erika Wibby Mitchell, Douglas Cornman, Rick Savage, Gordon Beck, Tony Smith – Ex Officio to the Village Center Planning Committee with thanks. The vote was in favor, 5-0.
C. Confirm Joey Chittenden to the Mount Desert Housing Authority Board of Commissioners to act as Tenant Representative for the term of November 1, 2015 to November 1, 2019.
MOTION: Selectman Hart moved, seconded by Selectman Shubert, to appoint Joey Chittenden to the Mount Desert Housing Authority Board of Commissioners to act as Tenant Representative for the term of November 1, 2015 to November 1, 2019 with thanks. The vote was in favor, 5-0.
V. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. Department Reports: Fire Department
B. Planning Board Meeting Minutes of August 12, 2015
C. Sustainability Committee Meeting Minutes November 9, 2015
D. Event Committee Meeting Minutes October 15, 2015
E. US Dept of Interior (ANP) Payments in Lieu of Taxes $2,086 and $302 for October 2015
F. Orrington Independent Review of Fiberight Project Planned for Hamden, ME provided to MRC Member Communities
Selectman Shubert requested that item C be pulled out for discussion. He reviewed the key points from the Sustainability Committee minutes.
MOTION: Selectman Richardson moved, seconded by Selectman Shubert, to accept the Consent Agenda as presented. The vote was in favor, 5-0.
VI. Selectmen’s Reports
Selectman Dudman reported that the Village Center Planning Committee is hosting a public meeting to obtain input regarding the desired future characteristics of Northeast Harbor’s village center. The meeting will be held on Thursday, November 19, at the Northeast Harbor Library at 6:00 pm.
Selectman Dudman sought clarification for the Board’s receipt of the Marine Management Enforcement information from the Town Clerk. It was noted that the Clerk wanted the Board to have the opportunity to become involved in the enforcement if they chose to do so. It was agreed that the Board did not need to be involved at this time.
VII. Old Business
A. Approve spending the funds ($7,500) from the State of Maine Division of Parks and Lands Boating Facilities Fund Project Agreement: Otter Creek Landing Grant accepted by the Board of Selectmen at the November 2, 2015 meeting
MOTION: Selectman Richardson moved, seconded by Selectman Shubert, to approve spending the funds ($7,500) from the State of Maine Division of Parks and Lands Boating Facilities Fund Project Agreement: Otter Creek Landing Grant accepted by the Board of Selectmen at the November 2, 2015 meeting. The vote was in favor, 5-0.
VIII. New Business
A. Review of 2016-2017 Capital Improvement Plan
The Capital Improvement Plan (CPI) was reviewed and Assessor Avila put the Board on notice that he would be adjusting the assessed property values. The values are trending high at about 103%, and he would like to get them in line in order to stave off the necessity and expense of a town-wide re-evaluation.
Public Works Director Smith reported that Public Works CIP would be up $20,000 and Fire Chief Bender also reported a 3% increase for property improvements/repairs.
B. Review of Budget Development Schedule for the 2016-2017 Budget Year
Town Manger Lunt presented the Budget Development Schedule for review. The Board discussed the necessity of having agency/organizations representatives attend the meetings when making an appeal for funding. It was determined that except in cases of undue hardship (whereby a detailed letter could be submitted), a representative should be present to request the funding and to answer any questions the Board may have.
The Board also expressed the need for a representative from the Warrant Committee and of the committee(s) under review to be present at the budget meetings. It was noted that the Warrant Committee generally has a representative attending the budget meetings.
C. Consider Sailing Center float storage donation as recommended by the Marine Management Committee
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the storage of the Sailing Center floats without a fee as recommended by the Marine Management Committee. The vote was in favor, 5-0.
D. Investment Policy adopted March 1986 and amended May 4, 2010, discussion of proposed changes
Town Manager Lunt stated that that any changes would have to be presented to the public at the Annual Town Meeting for approval.
MOTION: Selectman Shubert moved, seconded by Selectman Richardson, to submit the proposed changes as presented in a warrant article for approval at the Annual Town Meeting. The vote was in favor, 5-0.
E. Such other business as may be legally conducted
None presented.
IX. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant AP1631 in the amount of $96,941.85
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1629, AP1630, PR1619, & PR1620 in the amount of $2,423.50, $61,670.51, $41,904.66, & $40,741.19, respectively
C. Acknowledge Treasurer’s School Board AP/Payroll Warrant(s) 6 & 10 in the amount of $56,883.69 & $75,970.11.
Treasurer Kathi Mahar presented a revised Treasurer’s Warrant A., adding AP1633 in the amount of $99,819.56 to include the October Otter Creek Fire Pond construction payment, bringing the total of the warrants for approval to $476,355.07.
MOTION: Selectman Richardson moved, seconded by Selectman Shubert, to approve and sign Treasurer’s Warrants A – B totaling $343,501.27. The vote was in favor, 5-0.
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to acknowledge Treasurer’s Warrants C totaling $132,853.80. The vote was in favor, 4-0-1, Chairman Macauley abstaining.
X. Executive Session
A. Pursuant to 1 M.R.S.A. §405(6) (A) Town Manager Annual Review
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to enter into Executive Session pursuant to 1 M.R.S.A. §405(6) (A) Town Manager Annual Review. The vote was in favor, 5-0.
MOTION: Chairman Macauley moved, seconded by Selectman Hart, to exit the Executive Session. The vote was in favor, 5-0.
At 7:23pm the Board entered into Executive Session; at 8:34pm the Board exited the Executive Session.
XI. Adjournment
MOTION: At 8:35 p.m., Selectman Richardson moved, seconded by Selectman Shubert, to adjourn the meeting. The vote was in favor, 5-0.
Respectfully submitted,
Matthew J. Hart, Secretary
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