Town of Mount Desert
Board of Selectmen
Meeting Minutes
August 17, 2015
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman John Macauley; Selectmen Martha Dudman, Matt Hart, Tom Richardson, and Dennis Shubert; staff members Town Manager Durlin Lunt, Treasurer Kathi Mahar, Chief of Police Jim Willis, Harbormaster John Lemoine, Public Works Director Tony Smith, Fire Chief Mike Bender and Assistant Town Clerk/Recording Secretary Claire Woolfolk; Joe Pokoney for the Teamsters Union and members of the union, members of the public.
I. Call to order at 6:30 p.m.
Chairman Macauley called the meeting to order at 6:30 p.m.
II. Public Hearing(s)
None
III. Minutes
A. Approval of minutes from August 3, 2015 meeting.
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the minutes from August 3, 2015 meeting. The vote was in favor, 4-0-1; Selectman Richardson abstained due to his absence from the meeting.
MOTION: Selectman Shubert moved, seconded by Selectman Macauley to take agenda item VII. Old Business A out of order. The vote was in favor, 5-0.
VII. Old Business
A. Waterfront Beautification Proposal - Garden Club of Mount Desert
Members of the Garden Club of Mount Desert presented their proposal for waterfront beautification at the Northeast Harbor Marina area in partnership with the Town and Summer Residents Association. They noted that the proposal included a donation of an irrigation system by Ted Williams of Williams Irrigation Systems. The Garden Club is seeking approval and funding of $10,000 from the Town. It was noted by the Board that this would have to be presented to the public as a warrant article at the Annual Town Meeting for approval, May 3, 2016
MOTION: Selectman Shubert moved, seconded by Selectman Dudman, to support further exploration of enhancements to the marina area. The vote was in favor, 4-0-1; .Selectman Richardson abstained.
IV. Appointments/Recognitions/Resignations
None presented.
V. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. Department Reports: Public Works Department, Fire Department
B. Planning Board Minutes May 27, 2015 and June 24, 2015
C. Hancock County Commissioners Meeting Minutes July 24, 2015
D. Maine Municipal Association Risk Management Dividends
E. Municipal Review Committee Quarterly Distribution
F. Acknowledgement of Thank You Letters from Island Connections
G. Acknowledgement of Thank You Letter from Northeast Harbor Library
H. Acknowledgement of Thank You Letter from Bar Harbor Food Pantry
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to accept the Consent Agenda as presented. The vote was in favor, 5-0.
VI. Selectmen’s Reports
None presented.
VII. Old Business, continued
B. Public Spaces Policy, Discussion
Town Manager Lunt reported that he had discussed the Public Spaces Policy at the Land Use Zoning Ordinance (LUZO) Advisory Group meeting on August 18th and that legal counsel had approved the policy for adoption in place of the current Village Green policy. He was advised by legal counsel to adopt it as an ordinance next year for enforceability. Selectman Hart suggested that they try it as a policy for a year and then present it as an ordinance the following year.
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to approve the Public Spaces Policy as presented, which replaces the previous Village Green Use Policy. The vote was in favor, 5-0.
C. Banking and Investment Services, Discussion of Proposals
Selectman Dudman asked to be recused from the Board’s discussion and vote on this matter due to a conflict of interest as she serves on the Board of Bar Harbor Bank and Trust.
MOTION: Selectman Shubert moved, seconded by Selectman Hart to recuse Selectman Dudman from the discussion of proposals for banking and investment services, due to a conflict of interest. The vote was in favor, 4-0.
Discussion ensued regarding the candidates and the criteria for determination of which institutions to include for a final presentation on the Request for Proposals (RFP) and the possibility of enlisting the services of an unbiased investment advisor to listen to the final proposals.
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to remove Harpswell Capital Advisors from the RFP list. . The vote was in favor, 4-0.
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to remove Bryn Mawr Trust from the RFP list. . The vote was in favor, 4-0.
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to remove Machais Savings Bank, TD Bank, and Key Private Bank, Androscoggin Bank from the RFP list. . The vote was in favor, 4-0.
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to authorize the Town Manager to pursue revised proposals from Acadia Trust Services/Camden National Bank, The First/The First Advisors, Bangor Savings Bank, and Bar Harbor Bank and Trust with pricing to reflect passive investment alternatives with the intent of reducing the cost to the Town. The vote was in favor, 4-0.
VIII. New Business
A. Float System for Commercial Berth, Authorization for Engineering Services
MOTION: Selectman Dudman moved, seconded by Selectman Hart, to accept the proposed contract from Baker Design Consultants for engineering services for the design, development and permitting for the Northeast Harbor Marina Float System for Commercial Berth project; to authorize expenditure of up to $17,252 from Engineering Account 3000062-57712; and authorize the Harbormaster to sign the contract. The vote was in favor, 5-0.
B. Authorization to Award Bid of Work Truck, Public Works
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to award the bid to Darlings Auto Mall – Ellsworth for a 2016 Ram 2500 pickup truck for $30,782 and authorize expenditure from Public Works Equipment Reserve Account 4050100-24500, and authorize the Public Works Director to sign the contract. The vote was in favor, 5-0.
C. Authorization to Sign Temporary Automatic Mutual Aid Agreement with Bar Harbor Fire Department
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to approve the Temporary Automatic Mutual Aid Agreement with Bar Harbor Fire Department and authorize the Fire Chief to sign said agreement. The vote was in favor, 5-0.
D. Seal Harbor Boardwalk Renovations Project
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to award the Seal Harbor Boardwalk Renovations Project to Bowman Contractors for the bid amount of $222,500; authorize expenditure of $50,000 from Public Works Road Reserve account 4050100-24573 to supplement the $202,000 approved at the May 5, 2015 Annual Town Meeting; and to authorize the Public Works Director to sign the agreement with Bowman Contractors subject to approval from Maine Municipal Association Legal Counsel. The vote was in favor, 5-0.
E. Such other business as may be legally conducted
Patrick Smallidge, Assistant Operator Waste Water Management, requested to pose questions to the Board concerning the status of union negotiations with Teamsters Local Union No. 340. Chairman Macauley used his discretion to defer discussion of the issue at the present time stating that the item was not on the agenda and is in arbitration.
IX. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrants 1609 in the amount of $237,544.65
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1607, AP1608, PR1606, and PR1607, in the amounts of $81,753.54 and $30,926.84, $53,316.23, $54,281.78, respectively
C. Acknowledge Treasurer’s School Board AP/Payroll Warrant(s) 2 and 4 in the amounts of $131,526.17 and $46,499.27, respectively
Treasurer presented Treasurer’s Warrant 1611 in the amount of $589,284.00, bringing the total of the warrants for approval to $1,225,132.48.
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to approve, sign, and acknowledge Treasurer’s Warrants A – C totaling $1,225,132.48. The vote was in favor, 5-0.
X. Executive Session
A. Pursuant to 1 M.R.S.A. §405(6) (A) review request for employee for extension of leave without pay
MOTION: Selectman Richardson moved, seconded by Selectman Shubert, to enter into Executive Session pursuant to 1 M.R.S.A. §405(6) (A) review request for employee for extension of leave without pay. The vote was in favor, 5-0.
MOTION: Selectman Richardson moved, seconded by Selectman Shubert, to exit the Executive Session. The vote was in favor, 5-0.
XI. Adjournment
MOTION: At 7:48 p.m., Selectman Richardson moved, seconded by Selectman Hart, to adjourn the meeting. The vote was in favor, 5-0.
Respectfully submitted,
Matthew J. Hart, Secretary
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