Town of Mount Desert
Board of Selectmen
Meeting Minutes
June 15, 2015
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman John Macauley; Selectmen Martha Dudman, Matt Hart, Tom Richardson and Dennis Shubert; staff members Town Manager Durlin Lunt, Treasurer Kathi Mahar, Harbormaster John Lemoine, Public Works Director Tony Smith, and Town Clerk/Recording Secretary Joelle Nolan; and members of the public.
I. Call to order at 6:00 p.m.
Chairman Macauley called the meeting to order at 6:00 p.m.
II. Executive Session
A. Pursuant to 1MRSA§405 (6)(D) Discussion regarding union negotiations with Teamsters Local Union No. 340
MOTION: At 6:00 p.m., Selectman Shubert moved, seconded by Selectman Hart, to enter into Executive Session pursuant to 1MRSA§405 (6)(D) for a discussion regarding union negotiations with Teamsters Local Union No. 340. The vote was in favor, 5-0.
MOTION: At 6:28 p.m., Selectman Shubert moved, seconded by Chairman Macauley, to end the Executive Session. The vote was in favor, 5-0.
B. Pursuant to 1 M.R.S.A. §405(6)(A) review request from employee for leave without pay
MOTION: At 6:30 p.m., Selectman Shubert moved, seconded by Chairman Macauley, to enter into Executive Session pursuant to 1 M.R.S.A. §405(6)(A) to review request from employee for leave without pay. The vote was in favor, 5-0.
MOTION: At 6:32 p.m., Selectman Shubert moved, seconded by Chairman Macauley to end the Executive Session. The vote was in favor, 5-0.
C. Pursuant to 1 M.R.S.A. §405(6)(A) discussion of Annual Audit
MOTION: At 6:34 p.m., Selectman Shubert moved, seconded by Chairman Macauley, to enter into Executive Session pursuant to 1 M.R.S.A. §405(6)(A) discussion of Annual Audit. The vote was in favor, 5-0.
MOTION: At 6:49 p.m., Selectman Shubert moved, seconded by Chairman Macauley, to end the Executive Session. The vote was in favor, 5-0.
III. Public Hearing(s)
None scheduled
IV. Minutes
A. Approval of minutes from June 1, 2015 meeting
MOTION: Selectman Hart moved, seconded by Selectman Richardson, to approve minutes from the June 1, 2015 meeting. The vote was in favor, 4-0-1, with Selectman Shubert abstaining due to his absence from the meeting.
V. Appointments/Recognitions/Resignations
A. Confirm Appointment of Robert Moore as Seasonal Excavator Operator for Public Works at $40/hr
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to confirm the appointment of Robert Moore as Seasonal Excavator Operator for Public Works at $40/hr. The vote was in favor, 5-0.
B. Confirm Appointment of John Littlefield as Wastewater Assistant Operator effective July 6, 2015 at $17.18/hr
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to confirm the appointment of John Littlefield as Wastewater Assistant Operator effective July 6, 2015 at $17.18/hr. The vote was in favor, 5-0.
C. Confirm Appointment of Robert Lee as Seasonal Boat Launch Operator for 2015 at $15/hr
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to confirm the appointment of Robert Lee as Seasonal Boat Launch Operator for 2015 at $15/hr. The vote was in favor, 5-0.
VI. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. League of Towns Draft Agenda June 23, 2015
B. Washington Hancock Community Agency Health Navigator Program
C. MRC Update on PERC & USA Energy LLC
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to accept the Consent Agenda as presented. The vote was unanimous in favor, 5-0.
VII. Selectmen’s Reports
Selectman Hart asked Public Works Director Smith to give an update on the issue of food trucks and power supply. Public Works Director Smith and Harbormaster Lemoine met with electricians from MCM Electric at the marina. The estimated cost to run receptacles for a 30 – 50 amp service is $5,000 - $7,000. It was noted the locations set aside for the food trucks are temporary and there could be additional costs to move the power supply another year. Concerns were expressed that the noise from generators would violate the “no sound” clause in the Ordinance. It was suggested that propane gas be used instead of generators. Board did not encourage the pursuit of having the Town provide a power supply for food trucks.
VIII. Old Business
A. 2015 Capital Projects Bond Signing
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to execute the 2015 General Obligation Bond in the amount of $715,050. The vote was unanimous in favor, 5-0.
XI. New Business
A. Gift of Apple Tree, Seal Harbor Village Green
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to authorize replacement of an apple tree on the Seal Harbor Village Green.
DISCUSSION: Karen and Steve Pinkham were present on behalf of the UCC Church and Abby Chapel. They explained the tree would be given in honor of and gratitude to David Rockefeller, Jr. Selectman Shubert noted there are two apple trees in place now that predate the Village Green. He expressed concerns that the Town does not have plans in place to evaluate requests for the use and maintenance of its public places. He feels some items that have been added don’t necessarily jibe with the nature of the Town. Selectman Richardson said he disagrees; generations change as do plans. Town Manager Lunt suggested the Board have a discussion with all of the Village Improvement Societies this summer.
VOTE: The vote was unanimous in favor, 5-0.
Selectman Shubert continued the discussion commenting on the inappropriately large number of people attending some of the weddings held on public property (specifically Seal Harbor Village Green). He reiterated the need for a discussion and guidelines. Town Manager Lunt mentioned the Village Green Special Event policy that is in place for the area near the Northeast Harbor Marina; and he noted the Garden Club is still working on a landscaping plan for the Marina – all are related. Mr. Pinkham agrees the Seal Harbor village green needs management and planning; he, too, is concerned about the weddings, the wear and tear, and the costs to the VIS/Town. Town Manager Lunt suggested that future requests be brought to the Board as well as the VIS. Selectman Shubert said he is
happy to sit with the Seal Harbor VIS to work on a policy; however, eventually all Town public property needs to be involved.
B. Abby Chapel Sanitary Sewer Replacement
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to authorize the Abby Chapel to access town property to replace an old sewer pipe with new pipe in the same location with the work to be in conformance with all Federal, State, and Local requirements, and the work to be scheduled at the convenience of the Chapel owners; that this permission be presented to the voters at the next town meeting as a construction and maintenance easement, said easement to be prepared by representatives of the Chapel for Town review, with all costs associated borne by the owners of the Chapel; and that the Chapel owners are to provide the Town with written confirmation that they are in agreement with terms of the recommendations section of Public Works Director Smith’s memo dated June 11, 2015. The
vote was unanimous in favor, 5-0.
C. Otter Creek Fire Pond Dredging Project, Sidewalk Replacement, and Curbing Replacement: Approval of Construction Bid and Authorization of Signing
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to accept and award the bid from R. F. Jordan & Sons for the Otter Creek Fire Pond Dredging Project, including the sidewalk and curbing replacement, in the amount of $110,300; to authorize the expenditure from project account 300003057720 through 57739; and to authorize the Fire Chief to sign the construction contract on behalf of the Town. The vote was unanimous in favor, 5-0.
D. Such other business as may be legally conducted
- MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to approve the Village Green Special Event Application from the Eden Farmer’s Market to hold a farmers market on Thursday mornings beginning June 26, 2015 and ending August 27, 2015. The vote was unanimous in favor, 5-0.
- Town Manager Lunt announced bids have been received for banking and investment services; an analysis will be done and three banks will be invited to make presentations at the Board’s July 6 meeting. Recommendations will be submitted to the Board July 20 and a contract should be in place by August 1.
- From agenda item II. Executive Session, B. Pursuant to 1 M.R.S.A. §405(6)(A) review request from employee for leave without pay:
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to grant leave without pay for 60 days to an employee. The vote was in favor, 5-0.
X. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant 1573 in the amount of $320,015.37
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants AP1572, AP1574, PR1551, PR1552, PR1553 in the amounts of $65,321.94, $32,363.28, $46,201.98, $362.26, & $43,294.78, respectively
C. Acknowledge Treasurer’s School Board AP/Payroll Warrants 13 & 25 in the amounts of $56,926.60 & $74,360.17
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to approve, sign, and acknowledge Treasurer’s Warrants A – C totaling $638,846.38. The vote was in favor, 5-0.
XI. Adjournment
MOTION: At 7:23 p.m., Selectman Richardson moved, seconded by Selectman Dudman, to adjourn the meeting. The vote was in favor, 5-0.
Respectfully submitted,
Matthew J. Hart, Secretary
| 
