Town of Mount Desert
Board of Selectmen
Meeting Minutes
February 3, 2014
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman Tom Richardson; Selectmen Martha Dudman, Matt Hart, John Macauley, and Dennis Shubert; staff members Town Manager Durlin Lunt, Treasurer Kathi Mahar, Public Works Director Tony Smith, Fire Chief Mike Bender, and Harbormaster John Lemoine; and members of the public.
I. Call to order at 6:30 p.m.
Chairman Richardson called the meeting to order at 6:30 p.m.
II. Public Hearing(s)
A. Warrant for Special Town Meeting February 24, 2014
Chairman Richardson opened the public hearing at 6:31 p.m. and asked for public comment, hearing none, he immediately closed the public hearing.
III. Minutes
None presented.
IV. Appointments/Recognitions/Resignations
- Confirm appointment of Mary Lee Bayne to the Event Committee
MOTION: Selectman Shubert moved, seconded by Selectman Dudman to confirm the appointment of Mary Lee Bayne to the Event Committee. The vote was unanimous in favor, 5-0.
V. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. Sustainability Committee Minutes January 9 and January 23, 2014.
MOTION: Selectman Macauley moved, seconded by Selectman Dudman, to accept the Consent Agenda as presented. The vote was unanimous in favor, 5-0.
VI. Selectmen’s Reports
Selectman Dudman suggested that at the Annual Town Meeting food be provided in the form of a light supper, such as chili or soup. Perhaps the school or a caterer would provide something in the cafeteria. She thought this would be a good way to bring people together and make the meeting more inviting. Town Manager Lunt will contact MDES Principle Scott McFarland. Selectman Shubert agreed that we need to capture people’s attention and proposed looking into reducing the length of the meetings. It was queried whether or not each and every warrant article had to be read out loud at the meeting. Town Manager Lunt suggested starting with Bill Ferm, an experienced Moderator, and will ask him to attend the next Board meeting.
VII. Old Business
A. Change in vendor for Town Recycling Center
Public Works Director Smith recapped his memo dated January 30, 2014 by stating that Pine Tree Waste has withdrawn its services for roll-off containers and hauling; for them to continue would cost about double the current rate which translates to an annual cost of $21,984. He solicited bids from DM&J Waste, Inc. of Winterport and BCM, Inc. of Northeast Harbor; the amounts came in at $19,800 and $13,300 respectively. His recommendation is to sign a written agreement with BCM, Inc. for a two year term.
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to authorize the Town Manager to enter into an agreement with BCM, Inc to provide recycling services for two years as described in Public Works Director Smith’s memo dated January 30, 2014. The vote was unanimous in favor, 5-0.
VIII. New Business
A. Consideration of having energy audit of town owned exterior lighting conducted
Public Works Director Smith gave an overview of the meeting he and Selectman Shubert had with Jay Peruzzi owner of Atom Electric LLC from Southwest Harbor regarding an energy audit of the town’s owned exterior lighting, and Mr. Peruzzi’s proposal for the energy audit.
MOTION: Selectman Shubert moved, seconded by Selectman Dudman, to authorize Public Works Director Smith to enter into an agreement with Atom Electric LLC to perform an energy audit of the town’s owned exterior lighting at a cost of $3,200 paid from the Public Works budget. The vote was unanimous in favor, 5-0.
B. Memo for a Proposed Amendment regarding a Zoning Change
Attorney Margaret Jeffrey, representing Kyndar Proprietary Ltd., was present and explained the proposed change to the LUZO. The property in question was once part of the Marshall estate zoned Shoreland Residential 1 because the land is within 250 feet of the shore. The portion of this property purchased by Kyndar Proprietary Ltd. is not within 250 feet of the shore and therefore should be rezoned to Village Residential 1. The proposal is to change the zoning map to show the newly divided lot (Tax Map 023 Lot 022-003) as Village Residential 1.
Chairman Richardson clarified that the Planning Board has recommended this change and currently requires no action from the Board of Selectmen; however, there will be a warrant article for Annual Town Meeting.
C. Solid Waste Flow Control and Recycling Ordinance
Selectman Shubert explained that the proposed Ordinance comes from the Sustainability Committee to assist the Public Works Director. This is a draft; the Committee plans to present a final version at the next Board meeting. A key point in the proposed Ordinance is the licensing of solid waste private haulers with the intent of maintaining the tonnage the Town needs to meet PERC and EMR requirements.
Public Works Director Smith pointed out that garbage is becoming a commodity and we need a means to manage our waste flow. He agrees with licensing private haulers.
Sustainability Committee Chairman Phil Lichtenstein explained it would be good for the Town to have a management plan for solid waste and recycling; the proposed Ordinance is a working, draft document.
Selectman Shubert mentioned the dumpsters at the Town Garage and recognized they are an issue that needs to be dealt with. Hopefully with an ordinance, cameras, and monitoring the dumpsters can remain.
D. Public Works Budget
MOTION: Selectman Macauley moved, seconded by Selectman Dudman, to address agenda item D later in the meeting. The vote was unanimous in favor, 5-0.
[addressed after IX Treasurer’s Warrants]
Public Works Director Smith presented a summary sheet of his budget and noted that overall the amount is reduced by $51,000 from last year over and above the line items moved to other cost centers. Board went through the budget. Chairman Richardson questioned why YTD expenditures are not included and Town Manager Lunt explained that the variables are too broad to give a clear picture and felt the numbers would be confusing. Chairman Richardson confirmed that Department Heads have, based on their requests, taken into consideration over/under expenditures in the line items. Town Manager Lunt explained that he alone enters all wage and benefit amounts, and clarified how the budget is put together. There are three things to look at: what was appropriated the year before, any
adjustments made in the current year, and what is the possible increase.
Discussion included the cost of salt and sand, signs, heating fuel, new backhoe, cost of leasing equipment versus buying outright, vehicle fuel, carry-overs, various wastewater treatment plant operations, waste management will be reduced due to the Board’s acceptance of the new BCM, Inc. recycling hauling proposal, need property/casualty insurance figures and placement in the budget to better allocate costs, CIP/Reserves, Seal Harbor Bait House.
E. Authorization to solicit bids for the replacement, delivery and installation of two floats at the Seal Harbor facility
Selectman Shubert requested that Harbormaster Lemoine consult with Sustainability Chairman Lichtenstein regarding the possibility of improving the lighting on the Seal Harbor dock.
MOTION: Selectman Macauley moved, seconded by Selectman Dudman, to authorize the Harbormaster to solicit bids for the construction of two 20 ft x 20 ft floats for Seal Harbor dock. The vote was unanimous in favor.
F. Authorization to purchase a new, installed, work ready 14 cubic yard dump body from Maine Equipment at a purchase price of $10,724.56
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to authorize the expenditure of $10,724.56 from Public Works Equipment Reserve Account 20-24105-00 (Trio)/4050100-24500 (Munis) for the purchase of a new dump body from Maine Equipment. The vote was unanimous in favor.
G. Such other business as may be legally conducted
None presented.
IX. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant #AP1445 in the amount of $1,106,494.59
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants PR1434, PR1435, AP1443 and AP1444 in the amount of $49,728.33, $57,965.79, $3528.44 and $1144.50 respectively
C. Acknowledge Treasurer’s School Board AP/Payroll Warrant(s) 16 in the amount of $151,840.15
MOTION: Selectman Macauley moved, seconded by Selectman Shubert, to approve and acknowledge Treasurer’s Warrants A – C totaling $1,370,901.80. The vote was unanimous in favor, 5-0.
X. Executive Session
A. None
XI. Adjournment
MOTION: At 8:12 p.m., Selectman Macauley moved, seconded by Selectman Shubert, to adjourn the meeting. The vote was unanimous in favor, 5-0.
Respectfully submitted,
John B. Macauley
Secretary
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