Town of Mount Desert Planning Board
Planning Board Meeting Minutes
Meeting Room, Town Hall
6:00 pm, May 13, 2013
Public Present
Mark Phillips, Asticou Inn; Paul Slack, Mount Desert Water District; Ron Hidu, Woodard and Curran
Board Members Present
Chairman Ellen Brawley, Bill Hanley, Dennis Kiley, Lili Andrews
Also present were CEO Kimberly Keene, and Recording Secretary Heidi Smallidge.
The meeting was called to order at 6:00 p.m. by Chairman Ellen Brawley. The members present were noted.
It was agreed to discuss signage for the Asticou Inn first.
Chairman Brawley noted that new pictures showing where signs were along Routes 102 and 198 had been presented and it was confirmed there were no signposts at the intersections. Chairman Brawley opined that signs at the intersection could be a safety hazard for those trying to read the signs or follow them by making a sudden turn.
Mr. Kiley noted that there was a signpost on Route 102 approximately across from the Maine Coast Heritage Trust offices. He felt that was a preferable place rather than erecting a new signpost. Board Members agreed. It was noted there were directional signs at the bottom of Route 198 heading towards Northeast Harbor.
Ms. Andrews moved, with Mr. Kiley seconding to recommend to the Board of Selectmen that Asti Kim Corporation be allowed to put signs on already existing signposts. Motion approved 4-0.
CEO Keene reminded Chairman Brawley that she should send a letter to the Selectmen indicating the recommendation.
Approval of Minutes was deferred till the end of the meeting.
III. Conditional Use Approval Application(s):
Conditional Use Approval Application # 005-2013
OWNER(S): Mount Desert Water District
Applicant(s): Mount Desert Water District
AGENT(S): Ron Hidu, Woodard & Curran
LOCATION: 25 Hadlock Pond Road, Northeast Harbor
TAX MAP(s): 005 LOT(s): 020 ZONE(S): Conservation
PURPOSE: Section 3.4 – Public Utilities
SITE INSPECTION: 4:00 PM
Chairman Brawley noted the Water District wants to put in a storage building on the site where the Planning Board previously approved an existing expansion. She wondered if the previous permit couldn’t be amended rather than vote on a new application.
CEO Keene explained that the original permit was approved May 14, 2012. At that time it was approved to expand the existing two-story water treatment building. CEO Keene noted it is possible to amend the previously approved conditional use application, using Section 5.6 of the ordinance. It was confirmed that the Board would still have to address sections 6A, B, and C of the application.
After some discussion, it was agreed to review the Conditional Use Approval Application before the Board rather than amend the previously approved application.
No conflict of interest was found. It was found there was a quorum and that the Board had jurisdiction to hear the application under Section 3.4. It was confirmed there was adequate public notice. Abutters were notified.
Mr. Hanley described the site inspection. Present at the inspection were Ms. Andrews, Chairman Brawley, Mr. Hanley, Billy Helprin from Maine Coast Heritage Trust, Paul Slack of the Mount Desert Water District and Ron Hidu of Woodard and Curran. The proposed 32x34 two-story garage and storage building was discussed. The storage was for hydrants and equipment. The building would be accessed from an existing driveway. The location was looked at and the height of the structure was reviewed. It was noted the building would not be visible from the golf course. The exterior finishes would match the existing buildings. Mr. Helprin of Maine Coast Heritage Trust reviewed the easement language.
Mr. Hanley moved to find the application complete. Mr. Kiley seconded. Motion approved 4-0.
Mr. Hidu of Woodard and Curran noted there had been questions during the site visit that he would like to address. He noted the total additional fill for the project would be 170 yards. This averages 1.7 feet of fill over the whole area. There is 1838 square feet of additional impervious area to be added. The amount of fill ranges from six feet to six inches. The building height was 28 feet.
Chairman Brawley inquired why the building was considered two stories when it has a ground floor, a first floor and a second floor. Mr. Hidu noted that the top was an unfinished attic space.
Ms. Andrews asked where the runoff from the building would be going. Mr. Hidu pointed out on the drawings where the runoff currently goes. He noted the runoff from the proposed building would run to a swale as noted on the drawings. He noted the proposed building will not require additional culverts or other drainage.
It was agreed to proceed to the application.
Ms. Andrews moved, with Mr. Kiley seconding, to use the short form checklist. Motion approved 4-0.
A review of the checklist was had.
Mr. Kiley moved, with Mr. Hanley seconding, to approve the application. Motion approved 4-0.
Approval of Minutes:
April 22, 2013: It was noted the voting members were Chairman Brawley, Mr. Kiley, and Ms. Andrews. Mr. Kiley moved, with Ms. Andrews seconding, to approve the Minutes as presented. Motion approved 3-0.
April 8, 2013: It was noted the voting members were Chairman Brawley, Mr. Hanley, and Mr. Kiley. Chairman Brawley moved, with Mr. Kiley seconding to approve the Minutes as presented. Motion appoved 3-0.
IV.Other:
Chairman Brawley informed the Board that Mr. Hanley had requested that the meeting day be changed from Mondays. It was Chairman Brawley’s feeling that the consensus of the Planning Board members would have to be had prior to making such a change. CEO Keene read Roberts Rules of Order regarding scheduling meeting dates.
Mr. Hanley noted that Mondays were difficult with his schedule. Any day other than Monday would improve his ability to participate. Mr. Kiley added that site visits would be easier for him to attend if they were not on Mondays.
Chairman Brawley noted that meeting room availability would be an issue as well. CEO Keene noted the schedule would have to be checked. She agreed to check on the 2nd and 4th Wednesdays of the month as a potential meeting time. Other members of the Board would be asked as well.
CEO Keene suggested that the Chairman and Secretary for the May 27th Planning Board meeting be designated now since Chairman Brawley would not be in attendance. It was noted Lili was the secretary and she would be in attendance at the meeting.
Chairman Brawley moved, with Mr. Hanley seconding, to designate Sandy Andrews as acting Chairman for the May 28th Planning Board Meeting. Motion approved 4-0.
Adjournment:
chairman brawley moved, with Ms. andrews seconding to adjourn. Motion approved 4-0. Meeting was adjourned at 6:50 pm.
| 
