Select Board
Minutes of the meeting of 12/19/18
Meeting Opened at: 4pm
Select Board Members Present: Carol Edelman, Chairperson and Donald Coburn
Also in attendance: Don Torrico, Dan Palotta, Mark Makuc, Stan Ross, George Cain, Jon Sylbert, Rebecca Wolin, Michael Germain, Dennis Lynch, Steve Snyder, Bonner McAllester
Miscellaneous Items Reviewed:
- Don Torrico, Building Inspector came in to request a change to his office hours to evening hours only (4:30 - 6pm on Mon & Thur). Kenn while unable to be present did offer his opinion on the matter in writing to be considered (a copy was provided to Don T). Carol shared the concerns that Kenn provided in his letter with not having any office hours during the business day. Don requested that the matter be tabled until Kenn is able to attend; the discussion will be tabled until 4pm on the 9th of Jan. The Board agreed that between now and then the hours could temporarily be changed until the Board as a whole could make a decision. Carol also suggested that if evening hours were to be approved that a day other than Monday should be chosen due to the large number of Monday holidays.
- Dan Palotta, project manager for the library project came in to discuss changes to the contract. A motion was made to approve the change to the contract with P3 to be reduced by $96k ($80k of the monies will now be paid by the Friends of the Monterey Public Library and administrative costs were lowered by $16k). The motion was approved unanimously. A formal amendment/change order to the contractor’s contract which will be paid from the contingency fund was reviewed. Additional supporting documents were requested by the Board and it was agreed to formally vote on the changes requested at the next meeting.
- The Board agreed to change the meeting schedule in January from the 1st and 3rd Wednesdays to the 2nd and 4th.
- M. Noe let the Board know that our mattress grant with the DEP will be expiring at the end of January and we need to choose the hauler that will be picking up the mattresses after the grant is complete. Prices were reviewed and it was unanimously agreed to continue using Ace Mattress Enterprises, LLC as they have the lowest costs.
- M. Noe presented a proposal from our insurer MIIA to offer dental insurance to eligible employees which the employees would pay 100% of the premium (no cost to the town). The Board unanimously agreed to offer dental insurance to eligible employees which would be paid entirely by the employee.
- The UMASS Collins center has requested to use Monterey as a case study for a research project they are doing with the Gerontology Institute at UMB [??]on the impact of aging populations on municipal emergency medical services and costs. At the conclusion of the study, the town will receive an in-depth look at how this issue is playing out locally from an outside party. The Board unanimously agreed to be a case study.
- The Board reviewed and signed the letter to be sent to New England Aquatic Services and copied to the Lake Garfield Working Group (LGWG) and Friends of Lake Garfield with regard to the invoices the town has received that are in excess of the bid that we accepted by $9,213.49. This will be discussed further when the LGWG comes in at 5pm to meet with the Select Board and Finance Committee.
- Carol and Don discussed the marijuana moratorium that will be expiring at the end of this month and options that we have going forward. The Board gave M. Noe a list of items to ask counsel to be discussed at the next meeting.
- The Board met with Justin Cole for Accountant and Treasurer updates:
a. Justin has inquiries in to a few different auctioneers for the properties that the Board voted to sell.
b. Justin is waiting to hear back from the Auditors for an update on the FY17 audit and scheduling the FY18 audit for the end of April.
- The Board met with the Finance Committee to discuss the following:
a. Members of the Lake Garfield Working Group and Friends of Lake Garfield came in to discuss their request for additional monies at the annual town meeting for remediation of the milfoil in Lake Garfield. They are requesting an annual expenditure of $50k to control milfoil growth for the foreseeable future. Discussion ensued. The Board and Finance Committee did not feel there was enough information at this time to determine if the request for funds was justified.
b. Michael Germain asked the town to put forward a request to town meeting to create a special tax district for Lake Garfield rather than the Friends of Lake Garfield. The Board said that they will not be presenting this to the town; if there are residents around the lake that want to push this forward they can.
c. Don asked the Finance Committee their thoughts on the UMASS Collins Center proposal to perform a study of our government and to specifically aid in the decision of whether the town needs a Town Administrator or not. The Finance Committee confirmed that monies have not been appropriated to pay for it this year so this would have to be a request for FY20.
A motion was made and unanimously approved to adjourn the meeting at: 6:40pm
Submitted by:
Melissa Noe, Administrative Assistant
Full audio recording available at town hall
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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