Select Board
Minutes of the meeting of 8/1/18
Meeting Opened at: 9am
Select Board Members Present: Kenneth Basler and Donald Coburn
Also in attendance: Peter Chait, Julio Rodriguez
Miscellaneous Items Reviewed:
- The Board met with Julio Rodriguez to discuss the basketball court that was not installed correctly and that we are trying to get repaired under warranty. The Parks Commission has been unsuccessful in contacting Flex Court. The Board will have town counsel intervene; in the meantime the Parks Commission will be meeting tonight to discuss this further.
- The Board reviewed Town Counsel’s opinion on the Monterey School and the process to close the building officially and put it for sale. In reviewing the deed it appears that the school district owns the building not the town. A letter will be composed to the school committee to clear this up and have it deeded back to the town.
- Town Counsel called in later in the meeting and the Board discussed the following with him:
a. Jaime’s Court flooring – Town Counsel will contact the company to see what they can offer under the warranty.
b. The school committee will need to make a formal vote that it is available for disposition and is being referred to the Select Board for disposition. The deed is unclear in naming the property to the school district. Jeremia will compose a letter to the school committee and send it to us to come from the Board.
- The Board reviewed the proposal from Fiber Connect for phone and internet; the cost would be more initially as we would have to purchase or lease new phone equipment. Don expressed concerns about switching before Fiber Connect reached 70%. ~But said he’d further consider the proposal. Kenn moved to accept the proposal and move ahead with Fiber Connect; Don has additional questions for Adam and would like to table this until next week.
- Procurement class schedule; M. Noe provided the Board with the schedule for the 3 classes that need to be taken to be the Procurement Officer; 2 classes in September in Huntington and the 3rd class is in December. The Board approved Melissa’s attendance.
- The Board discussed the Planning Board moratorium bylaw and the steps that may need additional steps to be in compliance with the Attorney General’s Office. Tom Sawyer, Co-Chair of the Planning Board is working closely with the Town Clerk to rectify any issues. Kenn felt that it is worth a conversation to discuss having a professional paid staff member of the Planning Board.
- Vacation requests – the Board has asked M. Noe to create a time off request form which would be submitted to the Board to approve/deny. This will be on a future agenda.
- Police coverage in the town center; Kenn inquired about the coverage this past weekend for the book sale, when he went through there weren’t any officers assisting and he was concerned. Kenn would like to have a future discussion with the Chief about making the police more visible in the community.
- Dennis Lynch has declined to help the broadband committee on the project they have so Cliff Weiss and Kenn will be working on it instead.
- Fiber Connect’s trenching request: Kenn and Don discussed possible proposals to make to Fiber Connect to allow the underground installation (including running lines to the highway/transfer station now rather than in phase 3 and lowering the cost on the phone equipment.
- Tolland, Sandisfield, New Marlborough and Granville are petitioning the state to come up with a plan for RT57 in how it is maintained and repaired and should be done by the state and not individual towns due to the large amounts of traffic on this road through each town, Kenn suggested that Monterey should join in; he will draft a letter for the Board to review.
- In conversations with the cell tower company, they have the finances and are moving ahead and once approval is received from the town a tower could be constructed in the spring of 2019.
- The library will be opening their bids this Friday so we will have a better idea then of the costs for the library project.
- Warrants were signed.
- Minutes from 7/25 & 7/27/18 were approved.
- Administrative Assistant’s weekly report was reviewed.
- Police Chief’s weekly report was reviewed.
A motion was made and unanimously approved to adjourn the meeting at: 10:25am
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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