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Select Board
Minutes of the meeting of 11/2/16
Meeting Opened at: 4pm
Select Board Members Present: Kenn Basler, Chairperson, Steve Weisz and Carol Edelman
Also in attendance: Ray Tryon, Jon Sylbert, Rob Hoogs, Kelly Tryon, Chris Blair, Roy Carwile, Eeoin Higgans
Miscellaneous Items Reviewed:
- The Board met with members of the Town Administrator Resume Review Committee to discuss the following:
- The Committee identified 3 applicants to interview, however 2 of the applicants took jobs and so they are recommending Willie Morales who is currently the part time Administrator in Sandisfield (20 hours).
- The Committee felt that the town would get a better pool of applicants if the job were to be made full time and suggested that this position ultimately needs to be made full time. The Board reminded the Committee that the town voted on a “Part Time” Administrator and most smaller towns (like Monterey) do not have full time Administrators. In all, the Committee received about 25 resumes and felt as a whole that 6 or 7 were possible candidates and ultimately felt 3 were strong candidates of which 2 dropped out without being interviewed.
- The Board discussed whether or not they want to review any of the other applicants or just the one being recommended.
- The Board agreed to call him tonight and see if he could meet this Friday. Steve felt uneasy about having only 1 candidate to interview and stated that he would like to interview at least one of the other candidates that he felt may have been qualified. The other members of the Board felt comfortable with just interviewing Mr. Morales.
- Carol requested that the committee send letters to all of the applicants letting them know once a candidate has been chosen.
- The committee has expressed interest in staying involved in the process and helping a new administrator to transition. The Board will consider this.
- Another town has recommended a charter be adopted to codify the way everything interacts within town hall and the governmental process and this committee is interested in researching this further.
- Carol questioned why Kenn and Steve decided to cancel the presentation with Fiber Connect (Carol had already left the 10/26 meeting when this was decided). Discussion ensued and Carol advocated for rescheduling the meeting. Kenn will contact Fiber Connect.
- Kenn would like to schedule a meeting next Wednesday with the Finance Committee and Broadband Committee; Steve suggested that it will make more sense to have the joint meeting after the Broadband Committee’s site visit in Sandisfield which will be Tuesday or Thursday of next week; it was agreed to hold it on Monday the 14th at 4pm.
- M. Noe presented the Board with the information of the company we previously signed a contract with (GovPayNet) for accepting credit cards at the transfer station and the information for the bank the Treasurer is recommending. The Board unanimously agreed to stay with GovPayNet as the fees assessed to the resident for this service are lower.
- The Board received the letter from the school committee looking for a representative to serve on the Superintendent Search Committee; Carol will reach out to Maria Rundle to see if she is interested or knows of anyone.
- Transfer station hauling: The Board received 2 quotes one from Valley and one from the Master Garbologist. The Board discussed the quotes and Valley’s willingness to reduce its hauling fees further. The Board had concerns about the low ball quote from Master Garbologist (which is more than half what we are currently paying them) and the fact that, as Kenn pointed out, they might be trying to sell the business. Valley’s quote will be for new/nearly new equipment and Master Garbologist’s would be for used/patched up equipment. Kenn recommended accepting the quote from Valley even though it is slightly higher per month. Both quotes are still lower than what we are currently paying. Due to Valley’s excellent reputation and state of their equipment the Board unanimously agreed to
accept Valley’s proposal.
- Swap shack: Kloter Farms lowest price was $9,000. Since the Old Hickory Buildings (Egremont Barns) quote is for $8,100 the board unanimously agreed to order the shed from them with a metal roof. We plan to pay for $6,500 of this with a grant we are expecting to receive and until then will pay for it out of the transfer station line item.
- IT Audit: M. Noe has found a company under the Hampshire Council of Governments agreement that will perform a free IT audit.
- Shawn Tryon has requested reimbursement for all the texting he does for business; Steve will speak to him about why he’s not on an unlimited text plan. The Board isn’t against compensating for usage but wanted to explore this avenue first.
- Carol is going to let a third applicant for grant writing know that her services will no longer be needed.
- Police Department: The Board is reviewing the reports that Sheffield and Egremont have had done. Kenn recommended each Board member calling the towns that have recommended firms to perform the police department studies/reviews for personal recommendations. Carol inquired as to how much this will cost and where the money will come from. The Board would like a structural analysis of the department and make recommendations. Kenn will reach out to the companies.
- WMH bidding/$ issue $40,000, same issue came up 2 months ago with septic. Kenn is going to reach out to the DOR and DLS for assistance on the matter.
- Warrants were signed.
- Administrative Assistant’s weekly report was reviewed.
- Police Chief’s weekly report was reviewed.
- Mail was reviewed which included:
- Quarterly report from the Monterey Community Center.
A motion was made and unanimously approved to adjourn the meeting at: 6:15pm
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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