Select Board
Minutes of the meeting of 9/7/16
Meeting Opened at: 9am
Select Board Members Present: Steve Weisz and Carol Edelman
Also in attendance: Emily Johnson, Dustin Collins, Julio Rodriguez, Pat Salomon, Terry Walker, Ray Tryon
Miscellaneous Items Reviewed:
1. Dustin Collins from Hume came in to request permission to place temporary signs for their community pancake breakfast & tag sale on October 1st. The Board granted permission. The signs may be put up no more than 14 days prior to the event.
2. Julio Rodriguez of the Council on Aging came in to request permission to place temporary signs for their health fair on October 8th. The Board granted permission. The signs may be put up no more than 14 days prior to the event.
3. Terry Walker, Town Clerk came in to request permission to attend a 3 day Town Clerk training in September (one overnight) with regards to the changes in the elections laws for the November election. A motion was made to approve Terry’s request which was seconded and approved.
4. The hours for Thursday’s primary will be 7am – 8pm. The Board asked Terry to post her office hours on the door and phone which she will do.
5. The Board received a recommendation to award the multi-road resurfacing project to the low bidder Delsignore Paving of Troy, NY. A motion was made to award the bid to Delsignore which was seconded and approved unanimously.
6. The Board conditionally approved the request from Emily Johnson to hold an event at the pavilion this Saturday with the condition set forth by the Building Commissioner that the exits must be manned by the firemen with flashlights to guide the public to safety in the event of a power outage as the Fire Company does not have a current certificate of inspection. The Board will ask the fire department to come to a future meeting to address why this has not been taken care of as this issue has come up before. Don Torrico will also be asked to attend.
7. Steve reported on Fridays site visit to the Monterey School with the Building Commissioner. There are several issues that need to be dealt with but none that were imminently dangerous. It was recommended that the rear toilet area floor and an area at the back of the building that is channeling water into the building should be addressed immediately. It was also recommended that all of the plantings around the foundation be removed. Carol will bring along the items to be addressed to her meeting with Maria Rundle, Monterey’s school committee representative.
8. Carol reported on the school committee meeting she attended last week. The budget error is due to changes made in the state’s assessment formula. The school committee is not going to make any adjustments to the budget at this time and will wait to see if any monies budgeted aren’t spent and will readdress this in early 2017. Carol also informed the committee that Monterey will be making upgrades to the building in Monterey and will be submitting invoices to use the matching $10,000 allocated to which the committee agreed. Steve will work on getting quotes for the work to be done.
9. The Board reviewed the new copier quotes received (the previous machine we approved is no longer available) and have additional questions this will be tabled to next week. M. Noe will get more information.
10. M. Noe is looking into the few accounts that the Accountant flagged that are close to their budget amounts for the year. She has requested more information from the Accountant on a few invoices that do not look familiar.
11. The Board discussed the items with regards to the special town meeting warrant that came up during last night’s meeting with the Finance Committee. There was a question as to why the town is asking for the matching funds for the FLG grant applied for and not the Friends of Lake Garfield.
12. It was suggested that the next Select Board Corner should remind people that the quickest way to be informed of any special or informative meetings, events, etc is to sign up for the news & events emails from the town.
13. The 3rd grant writer that was offered the position has responded to our offer letter (she had been away for the summer). The Board decided to inform the applicant that they have since decided to use the 2 grant writers that did respond to our offer but may call upon her at a later date. Carol will draft a letter.
14. Steve reported that one of the police cruisers (1260) does not have a current inspection sticker (expired Aug 31) and understands that these items may be difficult to keep track of (as his own needs to be renewed); he had concerns with a police vehicle being driven around with an expired sticker while trying to enforce these same rules upon citizens. Steve was also made aware that a state police officer could issue a citation to the town for this. Steve noted that we have 2 other cruisers that have valid inspection stickers and 1260 should be taken out of the patrol rotation and the other vehicles used until the issue is rectified. Steve will follow up with the Chief when he returns from vacation.
15. Mail was reviewed which included:
a. Notification from the DCR that the application submitted by the FLG and the town that we were not approved for the grant applied for as the DCR is prohibited from involvement in Lake Garfield; since it is not a DCR property, it does not meet the criteria.
b. Notification from the Hampden County Retirement Board approving Terry Walker’s employment with the town.
16. Warrants were signed.
17. Minutes from 8/29/16 were approved.
A motion was made and unanimously approved to adjourn the meeting at: 10:48am
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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