Select Board
Minutes of the meeting of 5/2/16
Meeting Opened at: 4:07pm
Select Board Members Present: Scott Jenssen, Chairperson, Kenn Basler, and Steve Weisz
Also in attendance: Carol Edelman, BJ Johnson, Julio Rodriguez, Kay Purcell and Barbara Gauthier
Miscellaneous Items Reviewed:
1. Minutes from 4/25/16 were approved.
2. Julio Rodriguez was appointed as the Veteran’s Service Officer.
3. Memorial Day:
a. The school band has been confirmed.
b. Steve Pullen is unable to emcee.
c. Scott provided M. Noe with a list of all the responsibilities of the Memorial Day Coordinator.
4. Town Reports not received: Finance Committee, Select Board (Wayne), Fire Dept, Highway, WiredWest and Animal Inspector
a. Kenn will write the missing Select Board report and M. Noe should proceed with printing once that is received.
5. It was agreed that any new residents that need a dump sticker between April and June will only have to pay the new FY sticker fee and will be issued a current sticker and a new sticker when available.
6. Server room: Steve is concerned that the town servers are sitting approx. 6 inches off of the floor next to a sump pump. The servers should be higher than 3 feet off the floor; Steve is proposing a plastic rack to raise them up and the assistance of our IT professional in case we do not have long enough wires – the Board agreed.
7. Select Board meeting times going forward will be the 1st and 3rd Mondays at 9am and the 2nd and 4th Mondays at 4pm. When there is a 5th Monday in the month the Board will make the start time decision that month.
8. The Board composed and signed a letter to the Conservation Commission with regards to the FLG’s NOI application to be heard on May 10th stating that, “Due to the ongoing studies of toxicity and possible long term effects on wildlife and non-invasive plants, The Monterey Select Board does not support the use of any chemical herbicides in and around the Lake Garfield watershed.”.
9. The Trade in options were reviewed for the new copier – Konica will not offer anything and Canon will offer $350 in free toner and will move the old copier and set it up free of charge to another town building. It was agreed to purchase the Canon after July 1st.
10. The resolution to be sent with the letter to the Governor approved last week was signed.
11. Review/preparation for town meeting:
a. Kenn and Scott have spoken with the Accountant with regards to the new revolving accounts. The amounts listed on the warrant were provided by Paul and were based on the averages from this town and other towns he works for. This amount can be modified by the Board at any time if need be (this is not an amount that the residents are taxed on).
b. With regards to line 510, the Board of Health Chair passed along a message that this shouldn’t be debated or changed at town meeting. Through FY17 the Board should clarify whether the Administrative Assistant/BOH Clerk is hourly, salary or contractual and what duties/responsibilities that entails. It is too difficult to try and compare oranges to apples at this point.
c. The Board had questions regarding the $1,000 for the MLP continuing year after year.
d. It was discussed whether a meeting with Counsel should be set up prior to town meeting to review several articles and questions the Board has.
e. The Board requested more info for the budget increase requests for the Treasurer and Building Inspector.
f. The Board discussed taking another stab at changing the Treasurer and Clerk positions to appointed and agreed that there should be several informational meetings prior to a vote being taken and that we should only ask for one position to be changed at a time.
12. Kenn reported on a meeting he attended with Shawn last month; they are working on submitting projects to MEMA for grant funds that may be available, he will prepare letters of intent for the Board to sign.
13. Steve reported that WiredWest is looking for another $1,000; Kenn stated that this discussion should be tabled until after town meeting.
14. Steve will begin discussion with the new Treasurer next week to implement the credit card system for the Transfer Station
15. Administrative Assistant’s weekly report was reviewed.
16. Police Chief’s weekly report was reviewed.
17. Mail was reviewed which included:
a. Notification from MassDOT informing us that the Chapter 90 apportionment for Monterey for FY17 will be $198,950.
b. Email from Dave Hastings, Superintendent which states that the FY16 budget error has been rectified and that the increase from the FY16 to FY17 proposed budget is approximately 9% or $140,000.
A motion was made and unanimously approved to adjourn the meeting at: 6:05pm
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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