Monterey Select Board
Minutes of the meeting of 2/1/16
Meeting Opened at: 8:45am
Select Board Members Present: Scott Jenssen, Chairperson, Kenn Basler (left at 10:15am) and Steve Weisz
Miscellaneous Select Board Items Reviewed:
1. The Board signed the February 18 special town meeting warrant copies.
2. The minutes from 1/25/16 were approved with corrections.
3. The Board discussed the proposed meeting with all departments and the Accountant regarding policies and procedures and feels it may be more beneficial to have smaller department meetings with the Board and Accountant rather than all at once.
4. The Board discussed the Accountant’s suggestion to hold off on putting the Transfer Station project out to bid due to his concerns that until an audit has been completed as Paul is unsure we have the funds.
5. The Board reviewed the FY17 budget requests received to date:
a. The Board discussed the need to review the Principal Assessor position and required duties and hours necessary. The Board will meet with Don and/or the Finance Committee to address going forward.
b. The Board would like something in writing from the Fire Department acknowledging that training and education will not decrease with the compensation being eliminated and use toward the renovation instead (if approved at town meeting).
c. The Board are individually going to review 3 years worth of expense reports will each determine areas/departments that need to be looked at closer based on their spending history.
6. Police Chief’s weekly report was reviewed.
7. The Board set a date of Wednesday, February 24 at 7pm at the town hall to have an open discussion with interested parties regarding the future of the Monterey School. Options such as requesting an open dialogue with the BHRSD Superintendent and having counsel review the current agreement to determine if we could get out of the contract for breach of contract were all discussed.
8. Mail was reviewed which included:
a. Letter from the Town of Colrain to MBI encouraging the release of the RFP as soon as possible.
b. Letter from Adelson & Company PC withdrawing from the engagement to audit the Town’s financial statements for FY ending 6/30/15.
c. Letter from the Town of Washington to Senator Downing regarding the actions and lack of communication from MBI over the past months.
d. FY15 Annual Report from the Hampshire Council of Governments.
9. Administrative Assistant’s weekly report was reviewed.
10. Warrants were signed.
A motion was made and unanimously approved to adjourn the meeting at: 10:35am
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
Documents received at this meeting:
- Hampshireannualreport
- Colrainltr
- Washingtonltr
- Adelsonltr
These are attached to the hard copy of the minutes located at town hall.
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