Monterey Select Board
Minutes of the meeting of 5/5/14
Meeting Opened at: 9am
Select Board Members Present: Muriel Lazzarini, Chairperson, Wayne Burkhart and Scott Jenssen
Also in attendance for parts of the meeting: Mark Cohen, Julio and Pat Rodriguez, Dick Tryon and Kenn Basler
Miscellaneous Select Board Items Reviewed:
1. Mark Cohen of Blue Hill Rd came in to ask questions about one of the articles that was on this weekend’s special town meeting warrant. The Board explained that this is really a Planning Board issue, however Wayne did his best to explain that it was a misprint in our by-laws that needed to be corrected
2. The Board signed letters to all interested parties seeking participation in the Memorial Day festivities.
3. A motion was made to appoint Maggie Leonard as an election worker. The motion was seconded and unanimously approved.
4. A motion was made to appoint Brendan Fletcher as a registrar. The motion was seconded and unanimously approved.
5. The Board discussed the fact that the Fire Department is looking to increase their coverages on their fire insurance policy which is paid for by the Town. Maynard (Assistant Fire Chief) has been notified that if the Fire Department is looking to make any increases they should be brought to the Board for approval first as is done with all of the policies.
6. The loan documents for the grader were signed and will be returned to the Clerk to seal and then back to the Treasurer.
7. Julio Rodriguez came in and has been elected as Chair of the Veteran’s Memorial Committee. They have requested that Michael Johnson be appointed to the committee as he plays a large part in organizing the day. A motion was made to appoint Michael Johnson to the Veteran’s Memorial Committee. The motion was seconded and unanimously approved. There was a bit of controversy about a plaque that was placed for Dean at the Memorial Park. Julio inquired as to where the monies collected for the Veteran’s Memorial Committee are kept. M. Noe was asked to find out what responsibilities fall under the Veteran Service Officer appointment and if we need to continue to make this appointment.
8. The Board thanked Muriel Lazzarini for her time on the Board and wished her well. All present enjoyed a delicious homemade coffee cake that was generously offered by Melissa Noe.
9. Pat Rodriguez had questions about the Community Septic Loan program. The Board informed Pat that this loan program had been used right after Title V went into effect but the program has since been closed and the monies coming in are the payments to the town on the 2 outstanding loans. Pat is going to research other programs that may be available to help homeowners around Lake Garfield upgrade their septics to help keep Lake Garfield clean.
10. Mail was reviewed which included:
a. Rosemary McAllister’s resignation from the Board of Registrars.
b. Email from Susan Gallant informing the Board that she has been discharged from her duties as the Monterey New reporter.
c. Quarterly report from the Monterey Community Center.
11. The Board discussed a recent error that occurred when the Fire Company mistakenly cashed a check that was made out to the Town of Monterey. Muriel suggested that the Fire Department should consider implementing a better check and balance system when collecting checks to be sure.
12. ECAC: Muriel will be resigning from this committee when her appointment ends. Wayne feels that the designation/categories of part-time employees, contractors and elected officials need to be clarified further.
13. With regards to the Town Facility Task Force Muriel suggested that the main focus should be the school and that adding the Transfer Station should be considered more of a capital expense. The Historical Commission has begun work declaring the historical value of the current school building. Muriel feels that the task force should immediately determine what is needed with regards to the school’s structure and to begin investigating the availability of grants. Wayne and Scott felt that adding the Transfer Station project to the task force’s agenda is a good one.
14. Dick Tryon came to state that there was an omission from this year’s warrant which allocates $900 for rental of the church basement. It was discussed that the church basement is no longer rented by the Town as we use the firehouse for any town meetings/gatherings. If the Board were to consider using the basement any further then the amount to pay the church should be discussed and the amount may be different if there is a payment made at all.
15. The Board reviewed the past due request on the agenda to get the remaining documents from Linda Thorpe returned to the Town Clerk’s office. Muriel has spoken with Emily Johnson and Linda has been slowly and amicably returning documents when requested. The Board agreed to let Emily continue to address the issue and eliminate this item from the Select Board agenda.
16. Executive Secretary’s weekly report was reviewed.
A motion was made and unanimously approved to adjourn the meeting at: 10:15am
Submitted by:
Melissa Noe, Executive Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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