Monterey Select Board
Minutes of the meeting of 9/17/12
Meeting Opened at: 9am
Select Board Members Present: Scott Jenssen, Chairperson, Muriel Lazzarini and Wayne Burkhart
Also in attendance for parts of the meeting: Susan Gallant for the Monterey News, Anthony Corsi of National Grid, Maynard Forbes, Deborah Mielke and David Crane
At 9:15am the Board opened the joint pole hearing for Beartown Mtn Rd. Anthony Corsi of National Grid explained that the poles are being relocated (and one new one being added) at the request of the Highway Department due to the repaving of Beartown Mtn Rd. This also has to receive permission from the Conservation Commission due to its proximity to the water. Maynard Forbes is in support of the project and has no objections. A motion was made to approve the pole request which was seconded and approved unanimously.
Miscellaneous Select Board Items Reviewed:
1. It was confirmed that the Building Commissioner has issued a Certificate of Occupancy to the Monterey General Store and that according to their Facebook page they are opening on Wednesday of this week.
2. David Crane came in to put his name in for the position of the Tree Warden. The Board informed him that the position has been filled for the interim but if David is interested he should begin thinking about running for the position in May.
3. The minutes from 9.10.12 were approved with one addition.
4. Mail was reviewed which included:
a. Email regarding tonight’s regional Selectmen meeting in Tolland. Wayne will try to attend.
b. District Veteran’s Services FY12 report was reviewed.
c. Chapter 90 survey from the MMA was reviewed and it was determined that M. Forbes would be the most appropriate person to fill it out.
d. Pipeline Awareness Newsletter for Public Officials
5. Town Accountant, Steven Pullen brought the warrants in from last week for an additional signature.
6. Warrants from this week were signed.
7. The Board confirmed that at this point in time there will not be a Select Board meeting on Monday, December 24th (Christmas Eve) and Monday, December 31st (New Year’s Eve). M. Noe will update the meeting calendars.
8. Muriel Lazzarini had some questions for Deborah Mielke regarding persons named in the Regional School Committee Task Force/SBRSD minutes and a five year plan that has been referenced.
9. Warrant signing/bill paying process: The Board is going to ask Pat Mielke, Treasurer to please check the warrants (on their desk) for any notes from the Board regarding questions/payments and the Board will also leave a note on her door if there are any issues so that checks aren’t mailed out that may need more clarification or discussion. M. Noe will send Pat an email regarding this.
10. Muriel provided the other Board members with her DRAFT version of a Select Board job description. Scott and Wayne added their comments and will discuss this more at a later date.
11. The Board reviewed MGL Chapter 41 Section 108N which allows for employment contracts for Town Managers, Administrators, Executive Secretaries and/or Administrative Assistants. They also reviewed information found on the MMMA website regarding Municipal Manager Employment Agreements. The Board did not see any issues with entering into an agreement with Melissa Noe but would like to have it reviewed by a Municipal/Benefits Attorney first. The ECAC is currently calling attorney’s that specialize in this area. This will be discussed further at a later date. M. Noe’s current title of Inter-Departmental Secretary was also discussed and there was talk about changing it to something more appropriate and professional such as Executive Secretary or Administrative
Assistant.
12. The Board decided that at this time they were not going to add any more restrictive guidelines to the Senior Tax Work Off Abatement program as it is not overly utilized at this point in time. A question was raised on how one would find out what jobs are available within the town; the Board was uncertain but discussed some jobs that they felt could be done by a senior in town. It was suggested that a list of available jobs and their descriptions be created. M. Noe was asked to speak with the Parks Department and Highway regarding this and the jobs they might have.
13. Inter-Departmental Secretary’s weekly report reviewed.
a. M. Noe informed the Board that her notary renewal documents have arrived and at some point this week she needs to be sworn in at one of the locations nearby approved by the State.
b. Time off request was approved.
A motion was made and unanimously approved to adjourn the meeting at: 10:25am
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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