Monterey Select Board
Minutes of the meeting of 5/14/12
Meeting Opened at: 9am
Select Board Members Present: Scott Jenssen, Chairperson, Muriel Lazzarini and Wayne Burkhart
Also in attendance for parts of the meeting: Shawn Tryon, Fire Chief, Maynard Forbes, Asst. Fire Chief, Representative from KME Apparatus, Michael Storch and Dan Moriarity
Prior to the start of the meeting Muriel Lazzarini and Wayne Burkhart were sworn in by the Town Clerk, Deobrah Mielke.
At 9am the Board held a bid opening for the Light Duty Rescue Vehicle for the Fire Department. Only one bid was received from KME apparatus for $186,259 with no exceptions to the bid. At the Fire Chief and Asst. Fire Chief’s recommendation a motion was made to accept the bid which was seconded and approved unanimously. KME will type up a contract for the Board to sign at their next meeting.
The board met with Police Chief, Gareth Backhaus to review the following:
1. Harassment complaint reported on Pixley Rd.
2. Assisted with a truck that was stuck on Lime Rock Lane
3. Building check on Mt Hunger
4. MVA on Tyringham Rd
5. A bear was reported on Main Rd.
6. Report of a sign down on Main Rd (just west of Eaton Rd)
7. Well being check on Point Rd
8. Bike accident at Main & Tyringham during a bike race – ambulance transported one person.
9. Rabid raccoon reported on Buckingham Lane
10. Report of a lost iPhone – please call the PD with any information
11. “Suspicious Activity” reported on Blue Hill Rd.
12. Assisted with a small stove fire at the Monterey General Store.
13. The department received some grant funding through the emergency preparedness grant. The money will go toward a body heat sensor which could assist with events during the night. It provides thermal imaging in situations where you can’t see. The Board signed the necessary paperwork to accept the funds.
14. Emergency shelters and regional planning for disasters were briefly discussed.
15. Scott suggested having the FWMH committee attend a meeting after they are aware of how much grant money they will be receiving to see if they need any assistance from the Board with their plans. The Board asked M. Noe to find out if prevailing wages still have to be paid if the contractor is self employed/a one man show and/or if a contractor will donate their time but charge for materials only.
The board met with Town Accountant, Steven Pullen to review the following items:
1. Steve asked for elected officials how the pay periods should run procedurally for paying new members. For example the outgoing Town Clerk stays on through May 15th yet the new Town Clerk starts immediately. He also stated that the money for an Assistant Clerk was approved but isn’t available until July 1 but yet the Assistant Clerk will be starting on May 15th. He requested that the Select Board set the procedure for when the pay ends for one and begins for another. The Board agreed that it should be when the person is voted in and assumes the office.
Miscellaneous Select Board Items Reviewed:
1. The Board welcomed new (returning) member, Muriel Lazzarini.
2. Muriel made a motion to have Scott Jenssen chair the Board this year which was seconded by Wayne and approved unanimously.
3. The minutes from 5.7.12 were approved as written.
4. Mail was reviewed which included:
a. An invitation from Sheffield Kiwanis to sponsor a hole in their upcoming golf tournament. It was agreed that municipalities are not supposed to make donations.
b. MMA invitation to the Mass. Selectmen’s Association Leadership Conference – no one on the Board is able to attend.
c. Selectmen’s dinner invitation at the Cheshire Rod & Gun Club: no one on the Board is able to attend.
5. M. Noe provided the Board with the quote for 12x18 Monterey flags to sell a Montereyfest. The Board asked M. Noe to check with town counsel to determine if the town could purchase the flags and then donate them to the WMH to sell and keep the profits from to help with their project for a Community Center.
6. Muriel stated that she received a call from Linda Thorpe stating that the WMH scholarship committee needs a Select Board member to be appointed to it. Wayne had already volunteered to attend their next meeting and indeed had already received the application materials. ~No one objected to his participation on the WMH Scholarship Committee.
7. Muriel provided her ideas for the charge to the local Monterey School Committee to be created and deadlines for their data to be submitted to the Board. Wayne asked if it would be possible to have the Monterey School teacher attend this meeting. M. Noe will contact Lynne Webster on her availability.
8. Muriel asked about the status of the town report; M. Noe stated that she received a proof 2 weeks ago that had corrections to be made and has a corrected proof in her inbox this morning which she will review and hopefully production will begin.
9. Muriel asked M. Noe to provide her with copies of town employee job descriptions, the draft employee handbook, copies of the conditions set by the ZBA on the cell towers and the elected and appointed official’s lists.
10. Muriel asked for a status update on the construction of the cell towers: M. Noe spoke with the attorney for AT&T and was informed that the Main Rd tower ran into some ledge issues but they are hoping to apply for their building permits soon and the Chestnut Hill tower is waiting on funding from AT&T and the projected completion date is 2013.
11. Muriel asked that when Maynard next comes in to have him update the Board on the redesign of the transfer station. She also requested an update on the progress of Wired West – Scott suggested that she (or anyone interested in the status) contact Monica Webb as she is highly involved with this project. It was also suggested that the Board should have Monica attend a future Select Board meeting to provide another update.
12. Dan Moriarity came in to initiate an effort on the town’s part to target money available from the State to help with the ongoing flooding situation at Lake Buel. Dan stated that the Lake Buel Prudential Committee doesn’t have the authority to do this under the restrictions of their charter.
13. Scott mentioned that he found a “welcome guide” from years ago that listed important numbers for Monterey departments, businesses, etc, places to see and he thought this might be a good idea to do again to have available (for free) at the town hall and General Store. He will bring the pamphlet in for everyone to review and weigh in on.
14. Scott asked M. Noe to contact Roger the Jester on his availability for the Memorial Day festivities. Muriel was updated on the agenda for that day regarding the Select Board’s involvement.
15. Warrants were signed.
16. Inter-Departmental Secretary’s weekly report reviewed.
A motion was made and unanimously approved to adjourn the meeting at: 10:58am
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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