Monterey Select Board
Minutes of the meeting of 7/25/11
Meeting Opened at: 7:00pm
Select Board Members Present: Wayne Burkhart, Chairperson, Scott Jenssen and Jonathan Sylbert
The board reviewed Director of Operations, Maynard Forbes’ weekly report for the week ending 7/23/11 which included:
1. Checking roads and beaver ponds. Culvert on Sandisfield Rd needed to be cleaned out x2 with the excavator.
2. Fill in cut with gravel on Main Rd x2.
3. Wilson House driveway; apron paved, seeded & mulched around driveway.
4. Bank repaired on Main Rd & River Rd.
5. Pick up airport mix at Williams Stone.
6. Service and repair the OshKosh.
7. Main Rd, Strap Grant project, drainage and bids for reclamation and paving.
Wayne spoke to Maynard about the cut in front of John’s garage which he fills twice a week and he was not in favor of filling it with airport mix.
Wayne also spoke to Maynard about Swann Rd. Maynard told him that it is so weather dependant and they will get to it once the weather conditions are right.
The board reviewed Police Chief, Gareth Backhaus’ weekly report for 7/18-7/24/11 which included:
Calls:
1. Assisted a citizen with information needed for the registry.
2. Follow up on a No Trespass Order on Hupi Rd.
3. Suspicious activity investigated on Main Rd.
4. Suspicious activity reported on Mt Hunger Rd; turned out to be someone removing a hornet’s nest.
5. Investigating complaints between neighbors on Tyringham Rd.
6. Vandalism reported on Tyringham Rd.
7. Report of a found boat. Owners will be contacted.
8. Assisted GBPD.
9. Report of excessive dog barking on Hupi Rd; police waited in the area for 30 minutes and did not hear any dogs.
10. Assisted a citizen on Lime Rock Lane.
11. Suspicious activity reported at the intersection of Hupi & Tyringham.
12. Follow up on a restraining order on West Rd.
13. Dingy found near the beach. Dean Amidon is following up on this.
14. Follow up on a complaint made of being harassed on Hupi Rd. Citizen was advised not to take matters into their own hands and call the police with any complaints.
15. Past B&E follow up investigation on Main Rd.
False Alarms:
1. Monterey Library
Citations Issued: 3
Miscellaneous Select Board Items Reviewed:
1. The minutes from 7.18.11 were approved as written.
2. A motion was made to approve 2 special event/one day alcohol permits: one for the Monterey Fire Department’s Steak Roast on 7/30/11 and one for The Bidwell House Museum for their Caribbean Garden Party on 8/13/11 at a private residence on Mt. Hunger Rd. Both were seconded and approved unanimously.
3. Warrants were signed.
4. Inter-Departmental Secretary’s weekly report reviewed.
a. M. Noe provided the Board with a DRAFT press release for our flag contest as well as a DRAFT of the submission guidelines. The Board decided that the submission deadline will be October 31st. They will be available to the public to vote on the top 5 from November 7 – 28th. The Board will then choose the winning design from the top 5 finalists and we’ll announce the winner on December 12th and the flag will first be raised on January 9, 2012. The press release will be sent to the local papers, Senator Downing and the Monterey News. The application and submission rules can be found online at www.montereyma.gov
b. The Board discussed the a/c issue in the town offices, specifically Melissa’s office. The a/c in this particular office rattles the wall and desk and is very loud making it difficult to work. Until central a/c is approved and can be installed in the town hall Scott offered to come in and try to remedy the situation.
c. The Board gave M. Noe instructions on researching some information with regards to the town beach.
d. The Board discussed Melissa’s concerns that she has been unable to get a definitive answer from the Treasurer or Accountant on an issue with her check.
5. Mail was reviewed which included:
a. Response to the July 18th letter to the WMH Committee stating that they are working on assembling the information that you might wish regarding the Wilson McLaughlin house and they will submit it when ready.
b. Notice of a simplified license renewal application for an existing dock at 4 Point Rd.
c. A notice from the Commonwealth of Mass to email our Veteran’s Agent contact information to them. M. Noe did this on 7/25/11.
d. A carbon copy of a letter sent to Mr. Kaplan of 39 Sylvan Rd from the Building Commissioner regarding an inspection performed on his property after receiving a written complaint about the status of the property. Mr. Torrico states that pursuant to 780 CMR 5121 Unsafe Structures, Mr. Kaplan is required to close up any openings that are open to the weather within 14 days of receipt of the notice. Failure to comply could result in violation penalties which could include being fined up to $300/per day for each day the violation exists.
6. Jon summarized the School Committee meeting that took place last Thursday. It was agreed that the 5 town Finance Committees and Select Boards should begin meeting with the school committee early to discuss what they can afford for the upcoming budget year.
7. Jon stated that Mr. Kuhner called him again to let him know that his concerns were still not being addressed. The Board agreed that Mr. Kuhner needs to contact Maynard Forbes about the issue.
A motion was made and unanimously approved to adjourn the meeting at: 5:50pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary via audio recording
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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