Monterey Select Board
Minutes of the meeting of 6/27/11
Meeting Opened at: 5:00pm
Select Board Members Present: Wayne Burkhart, Chairperson, Scott Jenssen and Jonathan Sylbert
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News, Michael Storch and Shaun Reagan
The board reviewed Director of Operations, Maynard Forbes’ weekly report for the week ending 6/25/11 which included:
1. Checking roads and beaver ponds.
2. Main Rd project; drainage by 379 Main Rd.
3. Clean out plugged culvert on Sandisfield Rd.
4. Pick up parts for and repair thumb on excavator
5. Mow intersections.
6. Clean basins and paved waterways on Blue Hill and Tyringham Rds.
7. Service the pickup
8. Clean up trees on Brett and Corashire Rds.
9. Repair road cut near Johns Garage, fill in with gravel
10. Attended the Highway Superintendent’s Meeting/Seminar.
11. The Board reviewed the additional information provided by Maynard regarding the gravel bids received and a motion was made to accept Tryon’s bid as recommended by Maynard. The motion was seconded and approved. Wayne recused himself from the vote.
The board reviewed Police Chief, Gareth Backhaus’ weekly report for 6/20-6/26/11 which included:
Calls:
1. Investigating a violation of an abuse prevention order.
2. MVA on New Marlboro Rd.
3. MVA on Main Rd.
4. Investigated a report of suspicious activity on Harbour Lane; police found nothing unusual
5. Loose dog on Main Rd; dog was identified and returned to its home on Brett Rd.
6. Chief Backhaus provided the Board with an updated contract for employment for FY12. He included the ACO duties in it. The Board reviewed it and signed the contract. A copy will be filed in the Chief’s personnel file.
7. The new cruiser has been ordered and it should be ready to transfer the equipment from the old cruiser into the new cruiser some time next month.
8. The Board reviewed Shaun Reagan’s resume; a candidate for a part time officer in Monterey. The Board and Chief interviewed Shaun who has just completed the part time academy. The Chief would like to have a larger pool of part time officers to cover shifts. Shaun has already been riding around with Officer Johnson learning the town and roads. Shaun stated that he really enjoys volunteering and charity work. Shaun is also enrolled in the Criminal Justice program at BCC. At the Chief’s request a motion was made to appoint Shaun as a part time officer for one year. The motion was seconded and unanimously approved.
9. The Board asked the Chief about the person looking to run a hot dog cart for the summer in Monterey. The Chief did speak with the Building Commissioner about this (who is still researching whether or not a special permit is required) and he has no issues with granting the solicitor’s permit that is necessary as per our town bylaws. Don Torrico is also researching whether or not the best route to take might be for the applicant to apply for a state hawker’s license which supersedes most local permits.
Abandoned 911 calls:
1. Sylvan Rd.
2. Eagleton School (assisted GBPD)
Traffic stops: 1
Miscellaneous Select Board Items Reviewed:
1. The minutes from 6.20.11 were approved with one minor correction.
2. Reminder: no meeting next week. The Town Hall is closed in observance of Independence Day.
3. Warrants were signed.
4. Inter-Departmental Secretary’s weekly report reviewed.
5. The Board discussed meeting to begin discussions for FY13 compensation and benefits for full time employees. The Board felt that the Select Board and Finance Committee should meet with the employees to begin discussions. All agreed that the Employee Compensation Committee no longer existed which consisted of one Select Board member, one Finance Committee member and one Monterey citizen. The Board felt that we needed to look at our current policies and where there aren’t policies that there should be. They wanted to look at other surrounding towns policies to compare. The Board asked M. Noe to provide some surrounding town policies for the Board to look at.
6. The Board agreed to schedule a 2nd homeowner’s meeting for Saturday, August 20th at 9:30am at the town hall. M. Noe will put it on the website calendar and outside bulletin board.
7. Michael Storch inquired about the status of the dog park. The Board stated that they sent a letter to the ZBA requesting to withdraw without prejudice application #11-06 which the ZBA will be discussing and voting on, on June 29th. If the ZBA accepts the request the lawsuit filed by Charles Ferris will no longer be valid.
8. The Board signed thank you letters to all those that assisted with the Memorial Day festivities.
9. Mail was reviewed which included:
a. A request from the school committee for a member of each town Select Board to attend a meeting on June 29th regarding the future capital needs of the district. Jon will be attending this meeting.
b. A packet from WiredWest which included a set of certificates to be used to certify the proper creation of our lighting plant. The Board confirmed that Monica Webb and Larry Klein were appointed as the manager and alternate manager. The Select Board meeting adjourned at 6:01pm and reopened at 6:01pm as the Lighting Plant Board.
i. A motion was made to call the lighting plant the “Telecommunications Department”. The motion was seconded and unanimously approved.
ii. A motion was made to designate the Select Board as the Lighting Plant Board pursuant to MGL chapter 164. The motion was seconded and unanimously approved.
iii. A motion was made again to appoint Monica Webb as the designated manger. The motion was seconded and unanimously approved.
iv. A motion was made to join the WiredWest Public MLP Cooperative. The motion was seconded and unanimously approved.
v. A motion was made to designate the manager (Monica Webb) as the delegate to the Cooperative and Larry Klein as the alternate delegate to the Cooperative. The motion was seconded and unanimously approved.
vi. A motion was made that the manger is hereby authorized and directed to execute any and all documents necessary to effectuate the purposes of these votes; and that any actions previously taken by the manger which are consistent with the purpose of these votes are hereby ratified and confirmed. The motion was seconded and unanimously approved.
10. The Board made the following appointments for the term noted:
Police Department |
1 year |
Gareth |
Backhaus, Police Chief |
Police Department |
1 year |
Michael |
Johnson, Full Time Officer |
Police Department |
1 year |
Thomas |
Martin |
Police Department |
1 year |
Rudolph |
Gero |
Police Department |
1 year |
David |
Moynahan |
Berkshire Regional Planning Commission Alternate Delegate |
1 year |
Wayne |
Burkhart |
Civil Defense Coordinator |
3 years |
Peter |
Brown |
Conservation Commission |
3 years |
Christopher |
Blair |
Conservation Commission |
3 years |
Tim |
Lovett |
Cultural Council (max: 2 consecutive terms) |
3 years |
John |
Heffernan (6/30/2008) |
Director of Operations for Highways Buildings and Town Property |
1 year |
Maynard |
Forbes |
Hearings Officer |
1 year |
Mr. |
Burdick |
Historical Commission |
3 years |
Barbara |
Tryon |
"I Love Monterey Day" Committee |
3 years |
Jonathan |
Sylbert |
Inter-Departmental Secretary |
1 year |
Melissa |
Noe |
Materials Recycling Facilty (MRF) Advisory Board Representative |
1 year |
Rudolph |
Gero |
Memorial Day Coordinator |
3 years |
Scott |
Jenssen |
Network Administrator |
1 year |
Tom |
Roy |
Plumbing Inspector, Alternate |
2 years |
Donald |
S. Hopkins III |
Records Liason Officer for Select Board |
1 year |
Melissa |
Noe |
Regional Hazard Mitigation Team |
2 years |
Gareth |
Backhaus |
Regional Hazard Mitigation Team |
2 years |
Maynard |
Forbes |
Sanitary Inspector |
2 years |
Peter |
Kolodziej |
Southern Berkshire Solid Waste Mgmt District |
1 year |
Wayne |
Burkhart |
Town Accountant |
3 years |
Steven |
Pullen |
Town Counsel |
1 year |
Jeramiah |
Pollard, Esq |
Transportation Advisory Committee (Berkshire MPO) |
1 year |
Wayne |
Burkhart |
Veteran's Agent |
1 year |
Laurie |
Hils |
Veterans Memorial Committee |
2 years |
Dean |
Amidon |
Veterans Memorial Committee |
2 years |
Arnold |
Hayes |
Veterans Memorial Committee |
2 years |
Frank |
D'amato |
Veterans Memorial Committee |
2 years |
Georgiana |
O'Connell |
Veteran Service Officer |
1 year |
Dean |
Amidon |
Wilson McLaughlin House Committee |
1 year |
Joe |
Baker |
Wilson McLaughlin House Committee |
1 year |
Shaylan |
Burkhart |
Wilson McLaughlin House Committee |
1 year |
Shirley |
Olds, Chair |
Wilson McLaughlin House Committee |
1 year |
Lewis |
Scheffey |
Wilson McLaughlin House Committee |
1 year |
Laurie |
Shaw |
Wilson McLaughlin House Committee |
1 year |
Gerry |
Shapiro |
Wilson McLaughlin House Committee |
1 year |
Evelyn |
Vallianos |
Wilson McLaughlin House Committee |
1 year |
Ruth |
Green |
Wilson McLaughlin House Committee |
1 year |
Mary |
Makuc |
Wilson McLaughlin House Committee |
1 year |
Cynthia |
Weber |
WiredWest Organizing Committee Representative |
1 year |
Monica |
Webb |
WiredWest Organizing Committee Alternate |
1 year |
Larry |
Klein |
A motion was made and unanimously approved to adjourn the meeting at: 6:10pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary via audio recording
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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