Monterey Select Board
Minutes of the meeting of 6/20/11
Meeting Opened at: 5:00pm
Select Board Members Present: Wayne Burkhart, Chairperson, Scott Jenssen and Jonathan Sylbert
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News
The board reviewed Director of Operations, Maynard Forbes’ weekly report for the week ending 6/18/11 which included:
1. Work on Main Rd project; drainage by Roadside – installing sub drain and drainage by 379 Main Rd.
2. Met with Select Board for bid openings.
3. Met with Building Commission and Health Agent regarding one day alcohol special permit requests and camp inspections. A new checklist and application will be created by M. Noe to simplify and clarify the process and what inspections, fees and other items are necessary.
4. Checking bids received for completeness; make recommendations to the Board.
5. Checking roads and beaver ponds.
6. A narrative of the bids for the transfer station contract. M. Forbes stated that using pulls from 2010 the total cost for The Master Garbologist would be $54,280.00 and the final cost for Valley Roll Off would be $56,455.00. Maynard stated that the tipping fees were equal and were not figured into the above costs. If the Select Board decides to remain with the Garbologist Maynard stated that before signing a contract we have him repair the chute for the compactor. If the Board decides to go with Valley he stated that will have to replace the chute and compactor. Scott noted that the current attendant is overwhelmed with items left in the bins and in front of the bins and the frequency that the bins are packed down and/or emptied. Scott feels that in order to make a change to
alleviate these types of issues, the layout of the bins and transfer station needs to be redone. Scott suggested moving the swap shack to somewhere else because people are pulling up, dumping their trash and then perusing the swap shack for 15-20 minutes preventing others from being able to pull up to the compactors to dump their trash. The Select Board also questioned how we can get one of the Hazardous Waste Collections in Monterey. A motion was made to accept the Master Garbologist’s bid based on Maynard’s research and the fact that we’ve had a long standing good relationship with them providing they repair the chute for the compactor. The motion was seconded and unanimously approved.
7. A recommendation to accept Tryon Construction’s bid for gravel at $11/yd as this was the low bid. Wayne recused himself from this conversation. The Board felt that the bids were apples to oranges as one quote was per ton and one per yard. They are requesting that Maynard convert the bid that was in yards to tons before awarding the bid. They are also requesting that the delivery charge be per ton not per hour.
8. A request to carry over one week of FY11 vacation time as he will not be able to use it prior to the end of this month. The Board approved this request providing the personnel policies allowed this (they asked M. Noe to check on this).
The board reviewed Police Chief, Gareth Backhaus’ weekly report for 6/13 – 6/19/11 which included:
Calls:
1. Investigate a restraining order violation on Main Rd.
2. Traffic control for Monterey Kindergarten
3. Assisting a citizen with questions on the license suspension received from the violation in the work zone last week; citizen was informed that any questions on the license suspension should be directed to the Mass DOT or at the hearing in July.
4. Lost dog on Fairview. Found later that day.
5. Assist GBPD with a traffic detour set up after a 2 car MVA.
6. Lost dog on Chestnut Hill. Found later that day.
7. Investigated a disturbance at the Lake Garfield boat ramp.
8. Investigated a trespass complaint on Buckingham Lane.
Traffic stops: 4
Miscellaneous Select Board Items Reviewed:
1. The minutes from 6.13.11 were approved as written.
2. Warrants were signed.
3. Inter-Departmental Secretary’s weekly report reviewed.
4. As recommended by Fire Chief, Shawn Tryon the following fire department appointments were made for a 1 year term (July 1, 2011 – June 30, 2012):
Shawn |
Tryon, Chief |
Maynard |
Forbes, Asst Chief |
Mark |
Makuc, Captain |
Del |
Martin, Captain; EMT |
Patrick |
Sheridan, Firefighter |
Warren |
Thomson, Firefighter |
John |
Makuc, Firefighter |
Rick |
Andrus, Firefighter |
Scott |
Amstead, Firefighter |
Robert |
Rodgers, Firefighter |
Carly |
Detterman, EMT |
Chris |
Tryon |
Dan |
Hamill, Firefighter |
David |
Hamill, Firefighter |
Julio |
Rodriguez, Firefighter |
Felix |
Carroll, Firefighter |
Scot |
Sheridan, Firefighter |
Roy |
Carwile, Firefighter |
Harrison |
Newman, Junior Firefighter |
Cody |
Funk, Junior Firefighter |
Leigh |
Tryon, Firefighter |
5. M. Noe provided the Board with an updated checklist and application for one-day alcohol special permits which was recommended by the Health Agent, Fire Inspector and Building Commissioner ran into some issues with a special event being held at a local establishment. The Board approved the application.
6. The Board asked M. Noe to provide them with some dates for their annual 2nd homeowner’s meeting.
7. Senate bill 10-19: Jon spoke with Smitty Pignatelli’s office about this. In the Eastern part of the state several communities are selling valuable resources to create one time revenues to temporarily lower the taxes. This bill cleans up some of the loopholes and BRPC has stated that they support it.
8. The Board asked M. Noe to send out the thank you letters for the attendees at the Memorial Day parade. Scott also requested that M. Noe order 200 more 12 x 18 flags on a stick for next year’s parade.
9. Jon noted that several times last week he drove through the construction in Lenox and did note that they appeared to be using civilian flaggers which he assumed (but did not confirm) worked for the construction company doing the work.
10. The Board asked M. Noe to remind the Chief to speak to his officers about the amount of time spent chatting with the lifeguards at the town beach. Jon has received several complaints from residents on this.
11. Mail was reviewed which included:
a. Updated agreement between CET and the Town of Monterey. The Board signed the new agreement and will forward copies to the Accountant and CET.
b. Letter from BRPC informing the Board that the BRPC has been awarded a Sustainable Regional Planning Grant from the Department of Housing and Urban Development which will support the creation of a new regional plan, replacing the ten year old Regional Plan for the Berkshires.
c. The Board reviewed a DRAFT Berkshire Public Health Alliance Inter-Municipal Agreement received from BRPC. The Board supports this providing the Board of Health is ok with it. We will keep the DRAFT on file.
A motion was made and unanimously approved to adjourn the meeting at: 6:00pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary via audio recording
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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