Monterey Select Board
Minutes of the meeting of 9/20/10
Meeting Opened at: 7:40pm (the meeting began at 7pm at the salt shed for a ribbon cutting)
Select Board Members Present: Jonathan Sylbert, Chairperson, Wayne Burkhart, and Scott Jenssen
Also in attendance for parts of the meeting: Sue Protheroe of the Monterey News and Mickey Jervas
Miscellaneous Select Board Items Reviewed:
1. The salt shed dedication was very successful.
2. The minutes from 9.13.10 were approved as amended.
3. Warrants were signed.
a. The Board questioned the $75 expense to Raymond Tryon; no one was aware of what this was for.
4. The Board reviewed the expense reports from the accountant:
a. The Board questioned what items were being charged to the Select Board Expenses line item that 30% of their budget has already been spent. The Board requested that M. Noe get a detailed list from the accountant of what has been charged to that account since July 1.
b. The Board also questioned how the wiring inspector has already been paid 2/3 of his salary for FY11; the accountant will be asked about this.
5. Weekly report for M. Noe was reviewed.
6. Mail was reviewed which included:
a. Berkshire County Select Board’s dinner invitation; no one will be attending.
b. Judy Bach has resigned from the Conservation Commission (the Board is awaiting Judy’s written resignation). The Monterey Conservation Commission requested that the Select Board appoint Betty Pixley for a 3 year term to the Monterey Conservation Commission. The Town Bylaws allow up to 7 members on the Con Comm (currently there are 5 members, 4 after Judy’s resignation). The Board discussed whether or not the vacancy should be advertised. The Board confirmed that the Select Board was the appointing authority for this board and felt there might be more folks interested in serving. The Board instructed M. Noe to advertise the opening in the paper, on our website and via the email announcements sent from the Town Hall. The Board requested to meet Betty
at a future Select Board meeting.
c. A letter from Tom Smith at National Grid introducing himself. The Board was confused as to why this letter was received as they have met him several times in the past.
d. A letter from the Alliance to Protect the Nantucket Sound. The Board would like to support the rejection of the Cape Wind and National Grid contract. A letter will be typed and signed at next week’s meeting.
e. Bally Gally lease renewal agreement; the Board requested that M. Noe type up an updated agreement, keeping the rent at $1000/month and making the dates effective 11/1/10-10/31/11. Once it’s typed, M. Noe will mail it to the tenants to sign and return. Scott asked about the status of the interior renovations; M. Noe will ask Maynard for an update on all the issues. The also requested that Maynard be reminded that there is only $1000 allocated for repairs for Bally Gally and they’d like to know how much these renovations and repairs are going to cost.
f. Cable service buying guide; the Board could not understand why this was sent to us since Monterey doesn’t have cable as an option.
g. The Board reviewed the Inter-Departmental Secretary’s job description which was amended to reflect the meeting time change and duties that were not listed but are performed by this position were added. This will be reviewed again next week.
h. A letter received from Chief Backhaus, M. Forbes and M. Noe regarding the new Select Board meeting time and the impact it has on them. Scott did not have an issue with the employees not coming in regularly anymore unless there was an emergency situation that required their presence. Jon stated he was sensitive to employee’s lives after normal business hours but reiterated that it’s not unusual for meetings to be held in the evening and for these positions to come in to Select Board meetings. Jon felt that Gareth and Maynard still need to come in every other week and wanted to continue the conversation; Gareth and Maynard will be asked to come to a future meeting.
7. Mickey Jervas came in to discuss Swann Rd which was recently graveled (she noted how wonderful it looked after this). She felt that the trail ride held this past Saturday affected the road’s condition and it no longer looks like it was just graveled. She’s concerned if there is a heavy rain, it will wash out from the ruts that were left from the race. She’s also concerned about the bottom of the hill where the large rocks are; she feels they look hideous and described that it’s like walking on the bottom of a river bed and driving over potatoes. She felt the gravel used is not top quality. Scott was concerned about the snowplowing job done at the end of the road; he doesn’t feel the path left is wide enough and the snow should be pushed back farther. The Board requested that M. Noe forward these concerns to M. Forbes to address.
8. Jon stated that someone made a large hole in the middle of Art School Rd near the Roberts’ second driveway. It looks like it was made from a large truck. The Board would like Maynard to take a look at this and see what can be done.
A motion was made and unanimously approved to adjourn the meeting at: 8:20pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary via audio recording
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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