Monterey Select Board
Minutes of the meeting of 7/12/10
Meeting Opened at: 4:00pm
Select Board Members Present: Jonathan Sylbert, Chairperson, Wayne Burkhart, and Scott Jenssen
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News, David Scribner from the Berkshire Record, Jules Dahlman, Michael Storch, Shawn Tryon (Fire Department member), Raymond Tryon (Fire Chief), Deborah Mielke and Mark Amstead
The board met with Director of Operations, Maynard Forbes to review the following items:
1. The salt shed is all set and looks great. This is going to save the town a lot of money.
2. The Board asked if M. Forbes could put a sign on the town hall building pointing to the new water fountain as people aren’t aware it’s there. M. Forbes will do that this week.
3. Denise Andrus and Jon Sylbert are working on wording for a new sign at the swap shack with rules of what can and can’t go in there. The Board felt there was an issue with the current clothing bin and that if they can’t service the bin on a regular basis another company will have to take over. Jules Dahlman felt that someone needed to be paid to be in charge of the swap shack. The Board noted that a senior would be eligible to earn tax abatement money to work there but no one has shown any interest. Jules felt that it wasn’t a proper job for an elderly person as they could get hurt. Hiring someone would have to be put out to vote at the town meeting in May as a line item would need to be created to pay the positionn.
4. Brown Oil was not participating in the county bid for gasoline (no companies bid on gasoline). Brown will still deliver to Monterey at a marked up rate. Lipton won the county bid on fuel oil and diesel.
5. The guardrails will be cleaned up sometime at the end of July.
The board met with Town Accountant, Steven Pullen to review the following items:
1. Warrants were signed for FY11 and FY10.
2. FY10 books will be closed at the end of the month.
3. Jon asked if there was going to be any transfers necessary as has been in years past. Jon reminded Steve that these transfers have to be approved by the Finance Committee first.
4. Steve stated that over the Memorial Day Holiday a check was written for a tent rental in Aug. The Select Board had not approved the warrant request stating that you can’t pay for FY11 items with FY10 money. Unfortunately the check was sent out without the approval of the Board. There was still money in the Lakefest account and Steve will make sure this doesn’t happen next year.
The board met with Inter-Departmental Secretary, Melissa Noe to review the following items:
1. Weekly report was reviewed.
Miscellaneous Select Board Items Reviewed:
1. The minutes from 6.28.10 were approved as written.
2. Warrants were signed.
3. A motion was made to go into executive session with members of the Fire Department at 4:14pm to continue discussions from June 21 regarding compliance with, or action under the authority of, any general or special law requirements. Roll call was taken and Scott Jenssen, Wayne Burkhart and Jonathan Sylbert were all present. The Board agreed that they would return to an open meeting. The Board returned to an open meeting at 4:50pm. This discussion will be continued to a later meeting.
4. The Board appointed Laurie Hils as the District Veteran’s Agent for a 1 year term. Peter Saunders was incorrectly appointed to this position at the last meeting. Ms. Hils was hired in April at the District Veteran’s Office but Monterey had not been made aware of the staffing change.
5. The Board agreed to begin the meetings at 4:30pm for the next 4 weeks due to a scheduling conflict of one of the members. The Board will resume meeting at 4pm on August 16th.
6. A motion was made to go into executive session with Deborah Mielke and Mark Amstead at 4:56pm to consider the purchase, exchange, lease or value of real estate that if an open meeting were held could have a detrimental effect on the negotiating position of the public body. Roll call was taken and Scott Jenssen, Wayne Burkhart and Jonathan Sylbert were all present. The Board agreed that they would return to an open meeting. The Board returned from Executive Session at 5:35pm
7. The Board asked M. Not to check with town counsel on appointing the Police Chief as the Dog Officer since they are 2 separate salaries. The Board discussed whether or not the ACO salary should be combined with the Police Expenses.
8. Jules Dahlman inquired about the processes needed for the dog park to operate and felt that the Select Board should just make a resolution concluding that the dog park doesn’t fall under a park category. The Board stated they would look into this and whether there were other issues or not. This issue has been previously discussed and answered at earlier Board meetings (April 26 and May 10).
9. Jon informally met with the group looking to build Jamie’s court. They no longer are looking to put in a 2nd court, they are proposing to resurface the current court, put in new hoops and put barricades up so that the court couldn’t be driven on thus preserving the surface. It was a much less expensive option and wouldn’t take as long to complete. Jon will have them call to get on a future agenda.
10. The Board spoke about the cool air problem in the town offices (not all offices have a/c and can become quite hot). They referred it to Maynard and asked for him to figure out what would be needed to install some sort of central a/c and how to go about it.
A motion was made and unanimously approved to adjourn the meeting at: 6:15pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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