Monterey Select Board
Minutes of the meeting of 9/14/09
Meeting Opened at: 4:00pm
Select Board Members Present: Scott Jenssen, Chairperson, Jon Sylbert and Wayne Burkhart
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News, Shirley Olds (FWMH), Cynthia Weber (FWMH) and Storrs Olds
The board met with Director of Operations, Maynard Forbes to review the following items:
1. M. Forbes has been out with the tree crew cutting all the hangers. He is required (by FEMA) to be on site to monitor the cutting.
2. ARRA letters: J. Sylbert asked M. Forbes for the additional information he needs to write the letters. The letter was written to Gov. Patrick and will be faxed and mailed tomorrow.
3. Fairview Rd update: almost completed on the Montgomery side. 7 basins and 400 feet of pipe were installed. The three basins on the right (east) side run across the road to the basin on that side.
4. Guardrails/overgrowth: M. Forbes estimated that it would cost about $2000-3000 to hire two outside consultants to weed whack the brush/overgrowth from the guardrails and about $200-300 to spray them. The contractor that is currently cutting the brush doesn’t have a boom mower to cut behind the guardrail. The town doesn’t own a tractor to do the mowing themselves. The Board agreed that they didn’t want to spray and further discussed their other options. It was agreed that the brush/overgrowth around the guardrails has not been properly dealt with over the last 20 years. The Board asked M. Forbes to hire someone to weed whack the growth down.
The board met with M. Forbes and members of the Friends of Wilson McLaughlin to review the following items:
Joe Baker provided maps and plans to M. Forbes regarding the proposed driveway and parking area at the Edith Wilson House/proposed future Monterey Community Center. M. Forbes felt that the FWMH preferred driveway/parking configuration was going to be very expensive (about $35-40,000 depending on the drainage). The group is looking for 12 -14 parking spaces with one being handicap. They are looking for some trees to also be removed. Cynthia asked if the project could be done in stages. M. Forbes stated that even if a small portion of the driveway project was to be done it would still be a minimum of $15,000 and that people might question why it wasn’t all being done at once. S. Jenssen asked what the purpose of the parking lot was if there wasn’t a purpose for the building.
The FWMH stated that there is a purpose to the building and it includes restoring the bottom floor for a future community center and roping off the top floor.
M. Forbes questioned the distance from the parking lot to the building of the handicap parking issue.
J. Sylbert informed the FWMH that town counsel has informed the Board that any construction projects will have to go out to bid and pay prevailing wages. M. Forbes stated that projects that go out to bid could be 30-40% higher than projects that don’t go out to bid. The Board is still waiting for this legal opinion in writing from town counsel and will forward a copy to the FWMH once it’s received by the Board.
M. Forbes stated that the conditions of the lease will not be able to be met (doing the work within 90 days of the lessee notifying the lessor of their plans). B. Gauthier stated that there isn’t any money to complete this project and she’s concerned that the town will not want to spend the money on this type of project. If the plans for the driveway were approved by the Select Board there would need to be a warrant article at a special town meeting or annual town meeting to request the funds. The FWMH agreed to wait to do the parking area and driveway until the entire interior and exterior projects have been completed. B. Gauthier questioned starting the exterior and interior projects before knowing if the townspeople are willing to approve any monies on this project. B. Gauthier
felt that when this was originally gifted to the town, the townspeople would’ve been in full support of it but with the way the economy is currently she wants to be sure that the townspeople are aware of the full scope of the project and what its future ongoing costs to the town will be. The Board stated that before anymore work is done the FWMH should wait for town counsel’s opinion on whether or not it needs to go out to bid.
After the FWMH members left B. Gauthier questioned whether or not this was still what the town would want because the town was under the impression when they accepted the gift that the FWMH were going to raise all monies. M. Forbes pointed out that the lease states that the Phase I construction shouldn’t begin until the FWMH had raised all the necessary funds to pay for it in its entirety.
The board met with Town Accountant, Barbara Gauthier to review the following items:
1. Warrants were signed.
The board met with Inter-Departmental Secretary, Melissa Noe to review the following items:
1. Weekly report was reviewed.
Miscellaneous Select Board Items Reviewed:
1. The minutes from 8.31.09 were approved as amended.
2. Bridget Krans, Parks Commission Chair informed the Board via email (which was reviewed by all tonight) that they decided as a board to move the big belly from the beach to the new community center. They will then have regular garbage cans available during the day for beach goers. The big belly at the park is going to remain there. Josh Allentuck is in the process of getting in touch with someone interested in the elderly tax reduction program so at this time they are trying to go that route for garbage pickup. If they decide to do the trucking service they will get in touch with them directly.
The Select Board asked M. Noe to email the Parks Department and let them know that there is no community center and no public access to the Edith Wilson House and that the big belly can not be moved there.
At 5:38 a motion was made to go into executive session to begin working on employee reviews for the Town Accountant, Building Commissioner, Director of Operations, Inter-Departmental Secretary and Police Chief. The motion was seconded and approved unanimously. It was agreed that the Board would not be returning to a public session.
A motion was made and unanimously approved to adjourn the meeting at: 5:38pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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