Monterey Select Board
Minutes of the meeting of 4/6/09
Meeting Opened at: 4:00pm
Select Board Members Present: Wayne Burkhart, Chairperson and Jon Sylbert
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News, Michael Storch (Fin Comm), Gige O’Connell (EWH), Gerry Shapiro (EWH), Shirley Olds (EWH), Cynthia Weber (EWH), Joe Baker (EWH), Maryellen Brown (Fin Comm), Daniel Moriarity (Fin Comm) and Pat Mielke (Treasurer)
The board met with Inter-Departmental Secretary, Melissa Noe to review the following items:
1. M. Noe informed the Board that Monterey earned the 2009 e-Government award with distinction in recognition of our commitment to open government by posting key governance records on our website. This includes agendas and minutes, budget, bylaws or ordinances, town meeting warrants and results, community calendar and zoning bylaws.
The board met with Town Accountant, Barbara Gauthier to review the following items:
1. Warrants for two weeks time were signed.
2. B. Gauthier informed the Board that as of right now the Police Department is $2,000 over budget and could be approximately $17,000 over budget in police expenses at the end of this fiscal year as the part time people have had to pick up shifts that equal full time hours. B. Gauthier asked permission to take the money out of the line item currently called Full Time Officer which will be changed at this town meeting to Police Officer instead of out of the Police Expenses line item which would alleviate the over budget problem and allow the officers that are covering the vacant full time officer position to be paid from those funds rather than from the money allocated specifically for expenses and part time shifts. The Board agreed.
Miscellaneous Select Board Items Reviewed:
1. M. Forbes left a cost analysis of salt and sand usage and costs of surrounding towns and Monterey for the Board to review as well as a copy of his recommendations with regards to the tree warden as talked about at last week’s Select Board meeting.
2. Members of the Edith Wilson House Committee were present to discuss the following:
a. The committee has applied for a building department and in doing so has determined that the house and entire property will need to apply for a special permit since it is in the Ag-Res district. C. Weber stated that the Town should apply for a special permit as a municipal use and then it can be dealt with individually for each smaller project. The building itself was initially built and used as a residence so the whole parcel will need to change the use to municipal. The Board asked M. Noe to check with Town Counsel and the Building Commissioner to find out if the Town would be able to claim municipal use by right. W. Burkhart pointed out that our Zoning Bylaws state under Section IV.B.1.b that any municipal or non-profit recreational purpose is a use by right however
this is contradicted under Section IV.B.2.j which states that municipal and public service buildings and structures are a use by special permit.
b. Amendments to the lease are being worked on (with regards to the extent of construction).
c. Their preliminary plans for the Wilson-McLaughlin House including the management of the property. W. Burkhart asked the committee how they felt about having a dog park on the property at no cost to the town. The Committee thought it would be a good idea.
3. The Board and Finance Committee members met to discuss the following:
a. Revised budget comparison for FY09 and FY10 was distributed by B. Gauthier.
b. The Board discussed the new school numbers and the special article to be placed on the town meeting warrant.
c. The informational meeting presentations and anticipated questions to be asked of the Board and Finance Committee were reviewed. The informational meeting will be on Friday, April 24th at 7pm at the Monterey Firehouse.
d. The FY10 budget was closed and agreed upon unanimously by the Select Board and Finance Committee.
e. The Board stated that it will need to be made clear to the residents that one of the reasons winter maintenance costs so much more in Monterey is because we own all of our roads, unlike surrounding towns which have some main roads owned by the State. Monterey voted long ago to keep Rt. 23 owned by Monterey.
4. Pat Mielke, Town Treasurer came in to discuss the following:
a. There is going to be an auction to get some property back on the tax rolls that was taken by the Town. She provided the board with a simple proposal to be signed. She asked what time of day and what day would be best to hold the auction to get the most people. The Board felt the Firehouse would be the best location and that a Saturday morning around 10am would be the best day. P. Mielke is thinking it will be held sometime in May. A motion was made to approve and sign the proposal for auction services as written in the contract, which was seconded. The proposal was signed.
5. A motion was made to close the warrant and send it to town counsel for review; the motion was seconded and approved.
A motion was made and unanimously approved to adjourn the meeting at: 6:03pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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