Monterey Select Board
Minutes of the meeting of 6/23/08
Meeting Opened at: 9:00am
Select Board Members Present: Wayne Burkhart, Chairperson, Scott Jenssen and Jon Sylbert
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News, Brian Puntin, Monica Webb, Gerry Shapiro, and Raymond Tryon
The board met with the Director of Highways, Maynard Forbes and reviewed the following items:
1. Transfer Station: M. Forbes gave the Board a line by line comparison of the 2 bids received not including the tire removal as this is new this year. The numbers are in favor of using Valley Mill vs Master Garbologist. M. Forbes is leaving the final decision up to the Board but stated that he has had no problems with Master Garbologist other than a few personnel issues here and there and could work with either company. A motion was made to accept the Master Garbologist’s bid which was seconded and approved unanimously. Letters will be sent to both bidders.
2. ¾ ton bid: M. Forbes recommended accepting the bid received from Liberty Chevrolet without the plow which will be purchase separately. A motion was made to accept M. Forbes’ recommendation to accept Liberty Chevrolet’s bid which was seconded and approved unanimously. Letters will be sent to all bidders.
3. Curtis Rd. paving is complete, the highway crew just needs to finish some shoulder work
4. Senator Downing was unable to attend today’s Select Board meeting regarding a possible salt shed grant but did state that he is aware of the line item and supports it’s approval.
At 9:50am a motion was made, seconded and approved unanimously to go into Executive Session to meet with appointed employee, M. Forbes to discuss employee performance reviews. Roll call was taken and Wayne Burkhart, Scott Jenssen and Jonathan Sylbert were all present. The Board will return to an open meeting format. At 10:10am the Board returned to an open meeting.
The board met with Building Inspector, Donald Torrico and reviewed the following items:
1. KSAMass, LLC: The camp hopes to open a week from yesterday but has not yet requested an inspection for a Certificate of Inspection (a state required inspection). When D. Torrico made a site visit last week for a separate matter he noticed 2 illegal structures (both are approximately 40x60 in size and not up to code requirements) and 2 RV’s being occupied which is not allowed without a special permit (the owner’s had been told this by the Building Commissioner as well as the Zoning Board of Appeals). D. Torrico also performed an inspection for a range hood and while there noticed another building being occupied and used that has
not received a final inspection or Certificate of Occupancy. D. Torrico spoke with the owner of record while there who denied doing anything behind the town’s back. D. Torrico also noted and has reported to the Board of Health that all the staff are being served prepared food but have not received a Food Services Permit to date (M. Noe the Board of Health’s secretary confirmed that the Board is still awaiting the Serv-Safe food certificates and that they have not been given permission to serve food to date). D. Torrico told the owner of record that within seven (7) days of his visit (which would be June 25, 2008) they had to submit an application to the Zoning Board of Appeals to use the RV’s and erect the structures. It was agreed that D. Torrico should contact Town Counsel to inform the camp that the Board and Town can not approve the opening of their camp for this season until they are in full compliance with the State Building Code
regulations, Board of Health regulations and Town Bylaws. W. Burkhart did not agree with going to this extreme right now but did agree that the owner of record needed to respect our processes. A message was left for Town Counsel. It was also noted that the camp has not met all the requirements/conditions of the ZBA special permit that was granted. D. Torrico also noted that the Fire Chief, Electrical Inspector and Plumbing and Gas Inspector also need to inspect all of the Buildings and give their final sign offs. It was noted that when the Construction Supervisor was in last week and received the 4 building permit rejections he stated that he was not going to work with the Town any longer as they weren’t being clear as to what they wanted and he was no longer going to submit any paperwork at all.
The board met with Police Chief, Gareth Backhaus to review the following items:
1. Yearly police chief employment contract was given to the Select Board to review and sign.
2. Weekly report was reviewed.
3. G. Backhaus asked the Board’s opinion regarding the new cruiser to be purchased and the option to extend the warranty from 3yrs/75k to 3yrs/100k which will cost an additional $1500.00. G. Backhaus stated that the money would come from his budget and is within what has already been approved he would just like the Board’s opinion. The Board stated they would agree with whatever G. Backhaus recommended.
The board met with Inter-Departmental Secretary, Melissa Noe to review the following items:
1. Weekly report was reviewed.
The board met with Town Accountant, Barbara Gauthier to review the following items:
1. Warrants were signed.
2. The Southern Berkshire Regional Emergency Planning Committee’s request for $500.00 to cover a secretary ($500.00 is being paid by Monterey and the surrounding 4 towns involved), the Board approved the request and it’s being paid out of account #954.002 – Emergency Mgmt Administration.
Miscellaneous Select Board Items Reviewed:
1. The Board reviewed information received from Berkshire County Insurance regarding GASB45 as well as the Treasurer and Accountant’s recommendations to not participate. This has to do with retiree benefits. Berkshire County Insurance will be contacted.
2. The Board approved the minutes as written from 6.16.08.
3. Brian Puntin asked about the status of the town beach survey. The Board stated that we should have something from Foresight Land Surveyors in the beginning of July.
4. Barbara Wolinsky of 6 Lake Buel Rd came in to get permission to shoot a short, narrative movie on Lake Buel. Ms. Wolinsky brought in a release form for the Board to sign if approved since Ms. Wolinsky doesn’t own the Lake. The Board informed Ms. Wolinsky that the State owns the Lake. Ms. Wolinsky has already spoken to the State and she stated that they defer these issues to the local level. There will not be any equipment in the water but a temporary structure will be constructed. The Board stated that the first 10 feet in depth of water is privately owned and therefore based on the parameters Ms. Wolensky was giving the
Board didn’t feel it appropriate to give a release of the State owned property.
5. Marc White the owner of Kutcher’s Sports Academy came in to speak with the Board regarding the letter the Board intends to send to Mr. White listing what Mr. White needs to complete in order to be in compliance and be allowed to open. Mr. White was given the State Camp Regulations (105 CMR) as well as another copy of his Notice of Decision from the Zoning Board of Appeals. When asked, Mr. White stated that there will be 211 overnight campers.
6. The Board reviewed Town Counsel’s response regarding appointing an interim alternate to the Zoning Board of Appeals.
7. The Board reviewed the Southern Berkshire Tech Comm agreement and approved it, signed it and Monica Webb of the Broadband Committee will let them know we have approved it.
8. The Board also reviewed Town Counsel’s response regarding right of ways; J. Pollard recommends holding an Executive Session to discuss the subject and this will be scheduled for a later date.
9. S. Jenssen has been in touch with the Air Force Reserves about a fly over during our Memorial Day festivities next year and will keep the Board informed of his progress in scheduling this.
10. Joe Kellog, Town Administrator for Sheffield has inquired about the Board’s availability of attending a 5 town meeting to discuss the future of combining the 2 school districts. The date suggested does not currently work for this Board but they are interested in discussing this matter.
A motion was made and unanimously approved to adjourn the meeting at: 12:05pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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