Monterey Select Board
Minutes of the meeting of 7/10/06
Meeting Opened at: 8:30am
Select Board Members Present: Michael Storch, Chairperson, Jonathan Sylbert, and Wayne Burkhart arrived at 8:40am
Also in attendance for the meeting: Laurily Epstein for the Monterey News
8:30am – 8:50am The board met with Building Inspector, Donald Torrico and reviewed the following items:
· Sanchez/Murray property nearing completion
· Alpert residence and status with Conservation Commission and how to enforce Article 9 – Earth Removal of the Town Bylaws. The board is going to request a meeting with the contractor, Stephan D’Alessio to discuss the situation
· Issued building permits were reviewed
8:50am – 9:45am The board met with the Director of Highways, Maynard Forbes and reviewed the following items:
· M. Storch discussed a problem that arose at the Transfer Station this weekend with pamphlets that CET was handing out that stated that Monterey accepted tires and car batteries, which we do not. Maynard is going to hang up a sign at the transfer station and W. Burkhart will contact CET about changing the listing.
· M. Storch is making a recommendation that the Parks Department be notified that effective immediately they will need to have someone other than the transfer station attendant remove the garbage since this is not part of his job description. M. Forbes has also received complaints about the garbage situation at the beach. W. Burkhart suggested that the Parks Department place a help wanted ad. Leroy Thorpe came in during the meeting and let the board know that the Parks Commission has independently hired Dennis Soucy, the transfer station attendant as an outside contractor to remove the garbage from the beach.
· J. Sylbert made mention to the area on the side of the Town Hall and mowing this area. J. Sylbert suggested bringing in more fill and making the grade less steep so the Parks Department’s mowing company, Perry’s, would be able to mow it with their mowers. M. Forbes stated that the Parks Commission says that this area is not part of Perry’s mowing contract. The board let Leroy Thorpe know that the Town will mow this area.
· 2 weeks ago the board opened a bid for the new truck, M. Forbes is recommending that the board accept the low bid from Richard Chevrolet. A letter will be drafted and sent to Richard Chevrolet and M. Forbes will contact the losing bidders.
· The status of the Town Hall heating system was discussed and Gennari will be coming in next week to take a look. They initially installed this system and they said they stand by their work, and “if it’s not working properly they will fix it”.
· The board asked if it might be necessary to fence off the generator for safety and accessibility reasons. M. Forbes will look into the situation and report back to the select board.
· Ed Davidson, Electrician, should install the switch for the generator this week. He will also be hooking up the generator and will be asked to complete the wiring of the electrical box and ballpark light. Leroy also came in to discuss the status of the ballpark light with a timer.
· Compliments were given to the company that painted the lines last week.
· Corashire Rd. was chip sealed and this has improved it a lot. All the loose stuff was swept up.
· Bally Gally rental was discussed. T. Lovett is supposed to be in contact with the Select Board. Tim has been contacted via email reminding him to call the board and update them on this rental.
· M. Forbes is going to check in with MD Amstead on the progress of the Town Hall completion.
· M. Forbes has all the stuff ready for the sump pump in the elevator and is waiting to hear back from Bay State Elevator.
· The board asked Leroy Thorpe about the situation at the beach. Leroy stated that it is a public beach and they can’t control the amount of people that come to the beach. Concerns were mentioned that the lifeguards weren’t paying attention to the swimmers and had their backs to the water. The dog issue was also mentioned and the Town Bylaws were reviewed and on page 22 it states that dogs may be there but may not defecate on the public way or public land without removal of fecal matter. If there is a sign there that states “no dogs” people can be asked to leave. The Parks Commission has been asked to create their
own regulations concerning the beach and dogs.
· Ray Tryon came in to discuss a recent conversation he had with the lifeguards, Del Martin and Mark Makuc and their training, lack of emergency equipment at the beach, responsibility and liability. Del and Mark are willing to work with them to increase their training and knowledge in an emergency situation. L. Thorpe stated that they are in compliance with what the state requires that the beach have on hand for emergency equipment. The Fire Department has ordered the additional equipment they should have. No signs should be hung on the building at the beach without permission of the Parks Department and once permission has been given, signs
should be hung with staples not tacks. A suggestion was made that a member of the Parks Department be present for 8 hours on Saturday and 8 hours on Sunday in addition to the lifeguards.
· W. Burkhart inquired about several road projects. The bridge project is waiting on Verizon to fix the phones, the Curtis Rd project plan should be submitted to the board next week to sign and send in to the state. The Sandisfield Rd project will start in the next few weeks. A few other small road projects will also be squeezed in, including Fairview Rd.
9:45am – 10:00am The board met with Fire Chief, Ray Tryon and reviewed the following items:
· The recent NIMS letter received
· The Monterey News incorrectly reported the NIMS (National Incident Management System) courses completed and a correction will be printed. The Fire Department has completed over 22 hours of NIMS training not first responder training (which is an ongoing training) as stated in the July issue of the Monterey News. J. Sylbert is going to write a little article to explain what exactly the NIMS training is and how it relates to the town.
· M. Storch asked R. Tryon from a budgetary standpoint to over budget for all the training that is required rather than under budget and have to ask for more money each year because there was more training required than was anticipated.
10:00am – 10:10am The board met with Janet Cathcart to discuss the following items:
· Fireworks contract was signed by the board for LakeFest
· Certificate of insurance will come prior to the event
· 2 letters that need to be updated and rewritten for LakeFest to the Dunlops and Leavy’s
· Parking area needs to be mowed for overflow parking at the beach and Janet wants to know whose responsibility it is, the board is going to ask Ziegler to add it to his list of areas to be mowed in the future. For this year, M. Forbes will be asked to do it before Aug 19th.
Miscellaneous Select Board Items Reviewed:
· Laurily Epstein, as a representative of the Tag Sale division of the Wilson McLaughlin House stated that on Saturday afternoon discussions ensued about a parade to be held on Sept 2nd to celebrate “I Love Monterey Day”. They are welcoming and encouraging anybody that would like to enter a float to do so. The parade will end at the fire pavilion before the last hour of the tag sale. It was requested that the Select Board march in the parade. Laurily officially requested that the $500.00 “I Love Monterey Day” funds be used for the parade. This was approved by the board.
· The letter from Town Counsel with regards to subcontractors and required insurance was reviewed and the board agreed that if a subcontractor were to be hired that did not have any employees and is a sole proprietor, they do not need Workman’s Comp insurance but if they do employ any employees this insurance is required. Another letter will be written to Town Counsel to clarify whether or not Sole Proprietor’s without employees needs Workman’s Comp insurance.
· A letter from Joyce Brown-Scheffey stating that she had resigned from the 3 boards she received reappointment letters for several years ago was reviewed and the Appointed Officers list was updated.
· Monterey resident Russell Hopkins came in to complain about the non user-friendly phone system the Town uses. The board let him know that we are currently researching a newer, more advanced and user-friendly phone system.
· A notice will be posted in the local newspapers stating the new hours for the Town Secretary’s office on Mondays while in the Select Board meeting serving as their secretary.
· Dump sticker sales on Saturdays was discussed and it was suggested and agreed that applications will be available at the transfer station and handed out to those that haven’t already purchased their stickers with the instructions on how to purchase a sticker. Those without stickers will be allowed to dump for the remainder of July without their sticker in hand, after August 1, a sticker will be required since all residents will have had an ample amount of time to have acquired their sticker.
· Michael and Joan Salke came in to discuss the shape of Elephant Rock Rd and how the neighbors are gathering money up amongst themselves to fix the road and are inquiring whether or not there is any town bylaw that states any recourse for those in the development that refuse to pay to maintain the private way in front of their road. Currently there is not an ordinance in Monterey to this effect. This is outside the jurisdiction of the Select Board. Mr. & Mrs. Salke are going to research the MGL through their attorney.
· Stephan D’Alessio came in at the board’s request to discuss the blasting on Mt Hunger Rd and the lack of a permit for the more than 500 cubic yards of earth removed. It is a great concern to the board for the people living below this property and the possible erosion. Mr. D’Alessio explained that the land was leveled and he can assure the board with engineering data that there is 90% less erosion and run off now since this has been done. Mr. D’Alessio is going to submit the engineering report that shows this data. The blasting is being done to extend the shelf, debris is being removed and bank run gravel is being brought
in. An earth removal permit application was given to Mr. D’Alessio.
· Appointment letters that were sent out were reviewed.
· W. Burkhart brought up records retention and how to keep the process of sorting through and disposing of applicable records for each board. M. Storch spoke with M. Leonard of the Planning Board and she is planning to come in and work on their files once she gets another member to help her. R. Lazzarini also came in and stated that he has started on the Assessor’s files. The following boards need to be reminded: Conservation Commission, Board of Health, Building Inspector, Accounting, Treasurer’s Office and the Tax Collector. The board requested that the secretary to the Board of Health, ZBA and Conservation Commission, Melissa Noe
ask them to appoint someone on the board as the records liaison versus Melissa. The Select Board will hold a meeting on 9/18 at 7pm to discuss records retention and a letter will be sent to all boards and officers concerned to please attend.
· W. Burkhart brought up the town website and that he’s becoming familiar with it and gave compliments to Melissa Noe for keeping it up to date.
· The letter given to the Select Board from all the full-time employees was reviewed and will be signed next week.
· The minutes of June 26, 2006 were approved as corrected.
· R. Lazzarini came in to discuss a miscommunication between the Assessors and Accountant regarding some funds in the Assessor’s Clerk account to be transferred to purchase two computers and some furniture. B. Gauthier was under the impression that only $2000 was going to be spent and the actual amount spent was approximately $4200. The board stated that they were only asked about purchasing one computer, not two. The transfer request has yet to be filled out, signed and approved by the Finance Committee and two-thirds of the Select Board but a verbal approval was given for the one computer at the 6/26/06 Select Board meeting. B. Gauthier
explained that S. Ross came to B. Gauthier and asked about the new law to transfer money and she explained it to them an asked him to get one computer and leave the money in Don’s account as we’ll need it for free cash.
The meeting adjourned at: 12:10pm
Melissa Noe, Town Secretary
Town of Monterey
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