MONTEREY BOARD OF HEALTH MEETING MINUTES
Date: August 23, 2010
Present: Robert Annelli, Peter Kolodziej and John Makuc
Also present: Kathryn Roberts, Peter Vallianos, Chris Tryon, Robert Hoogs
The meeting began at 3:41pm
1. The minutes from 7.16.10 were approved as written.
2. Peter Vallianos and Kathryn Roberts came in to discuss the septic upgrade at 45 Art School Rd. The lots are being combined and a letter of intent was provided. It was noted that there is $150 due on the application as it was submitted as a repair and should be an upgrade/replacement. They were also informed that this project needs to file an RDA with the Conservation Commission and the deadline for their Sept. 13th meeting is Friday by 3pm. Their installer needs to sign the submitted paperwork.
3. Plans were submitted for 40 Sandisfield Rd; upgrade to the septic. These plans were approved, the installer still needs to come in and sign before a permit is issued. No title V was done as everyone knew it was going to fail.
4. The Board reviewed revised septic plans submitted for Riverwood Way, Map 102 Lot 6. The Board requested that the actual setback distance from the high water mark of the Konkapot to confirm compliance with the following from the Town Zoning Bylaws “SECTION VII.G.~Streams and Ponds Protection”. The revised plans were approved as submitted and a permit will be issued once an installer has signed the paperwork.
5. The Board reviewed revised septic plans submitted for 214 Blue Hill Rd (actually a plot plan was submitted to show the separated lots as this was originally submitted as 212 Blue Hill Rd). Our Board of Assessors did not have the property separated and we are currently awaiting a lot number to be assigned to #214 Blue Hill Rd. The owners want to rehab the barn and make it into a separate living space. The plans were approved; a permit will not be issued until the installer comes in to sign the application.
6. The Board sent two letters to Nora Hayes in July; one requesting that the Monterey ACO/Dog Officer items purchase by the Town be returned to the town offices. As of today the items have not been returned. Chief Backhaus will be consulted regarding the pager issued to Nora and how he’d like to proceed.
7. Rob Hoogs and Kathryn Roberts came in to discuss food service permits. They were representing the Bidwell House and after a recent event that was held that they were originally told they needed a food service permit for and then allowed to do it without under an exemption in the Guidebook for Massachusetts Boards of Health for non-profits, wanted to be sure they were following the proper procedures and what is required under what circumstances.
Peter stated that at Tri Town Health non-profit events are dealt with as a “special event” and they take into consideration that food is going to be served, who is preparing the food and who is responsible for the event, if anyone has Serv Safe training, and what types of foods will be served. They review if there are potentially dangerous foods being served (i.e. poultry, meat products, etc) which if not prepared correctly could have a food borne illness. Peter recommends the same format for Monterey. If a caterer is involved, they need to file for a catering permit and the Board looks to see if they are inspected and licensed in the town they are operating out of.
If the Board is not aware of who is preparing the foods and what kinds of foods are being served and where it’s provided by and there is an outbreak, it’s very difficult to determine what happened and what caused the illness as well as prevent further illness.
Rob stated that most of the Bidwell events are a “potluck” and various people are bringing foods. This brought up the question of whether or not the church would need permits for their community potluck dinners. Peter stressed that the preparation of the foods is really what the Board is concerned with, especially the preparation of dangerous foods.
The Bidwell House does have a residential kitchen and Peter suggested that for potlucks the food could be prepared at that one location vs multiple peoples homes, then it could be supervised by the Serv Safe certified person. If a food borne illness were to occur from an event with a normal potluck (multiple people preparing food from multiple locations) it would be a logistical nightmare to determine the cause and questions would be raised as to why the event was not permitted. It’s all about reducing risk. Regarding baked goods which aren’t as risky as some of the foods noted above you’d want an indication about allergens on the foods since so many people have severe allergies.
The Board agreed that they will need to set the procedures that Monterey will follow for different scenarios and plan to educate the public through articles on the town website and in the Monterey News. John wanted it clarified that a potluck dinner is really a hazard and would be difficult to permit. Peter stated that there is a definite level of risk and do the organizations want to deal with the risk and is it an acceptable risk. Personally, Peter does not feel they are worth the risk.
The Serv Safe course is a one day course.
The meeting adjourned at 5:21pm
Submitted by,
Melissa Noe
Inter-Departmental Secretary
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