Monterey, MA - Select Board Meeting Agenda 12/10/12

Select Board Meeting Agenda 12/10/12

MONTEREY SELECT BOARD MEETING AGENDA

Monday, December 10, 2012

Meeting starts at 9am

(Please call 528.1443 x111 to be placed on the agenda)

9 – 9:30am: Chief Tryon to discuss Fire Dept Capital Expenses

9:30 - 10am: Chief Backhaus

*Police Dept update

*Emergency plan for Monterey

10 – 10:15am: Town Accountant: Accounting Issues

10:15am – end of meeting: Administrative

Approve 12.3.12 minutes
Sign payables warrants
Review mail
Administrative items; write correspondence, review mail, review weekly employee reports, etc.

Send letter to departments/positions that job descriptions are not on file for (Health Agent, Board of Health, Tax Collector, Town Clerk, Treasurer, Part time Library Staff and Trustees and Tree Warden) email request sent on 10/29/12
Discuss MIIA visit scheduled for January

Misc To Do Items:

Items for future discussion:

*Long range planning/capital expense plan for all departments/town including (but not limited to):

- Finishing the town hall basement

- Highway equipment

- Police equipment

- Fire equipment

- HVAC Phase II

- Monterey School

See updated Capital Expense Spreadsheet which includes all of above and future projects out to 2025

SELECT BOARD CALENDAR 2012

12/17	Monday	9 – 9:15am	Highway Dept update
12/24	Monday		No Select Board meeting
12/25	Tuesday	All Day	Town Hall Closed Christmas Day; no meetings
12/31	Monday		No Select Board meeting

SELECT BOARD CALENDAR 2013

1/1	Tuesday	All Day	Town Hall Closed New Year’s Day; no meetings
1/7	Monday	9 – 9:15am	Meet with MIIA Representative; General Insurance Coverage Questions
1/14	Monday	All Day	FY14 Budget Requests due to Finance Committee
1/21	Monday	All Day	Town Hall Closed MLK Day; no meetings
2/4	Monday	9:30am	Fin Comm to present initial FY14 budget requests to the Board
2/18	Monday	All Day	Town Hall Closed President’s Day; no meetings
4/1	Monday		Finalize ATM Warrant
4/8	Monday		Mail warrant
4/15	Monday	All Day	Town Hall Closed Patriot’s Day; no meetings
4/26	Friday	TBD	Informational Meeting
5/4	Saturday	9:30am	Annual Town Meeting
5/27	Monday	All Day	Town Hall Closed Memorial Day; no meetings
7/4	Thursday	All Day	Town Hall Closed 4^th of July; no meetings
9/2	Monday	All Day	Town Hall Closed Labor Day; no meetings
10/14	Monday	All Day	Town Hall Closed Columbus Day; no meetings
11/11	Monday	All Day	Town Hall Closed Veteran’s Day; no meetings
11/28	Thursday	All Day	Town Hall Closed Thanksgiving Day; no meetings
12/25	Wednesday	All Day	Town Hall Closed Christmas Day; no meetings

***All agenda’s are subject to change***

Items requiring extensive discussion or prior research should be placed on a future agenda so that the issue receives the appropriate attention.
Please leave the room if you need to converse with other members of the audience.
If you wish to speak during the meeting, please raise your hand in order to be recognized by the Chairman. Please state your name for the record before you begin to speak on an issue.
Massachusetts General Laws Chapter 39 § 23C: Regulation of participation by public in open meetings. No person shall address a public meeting of a governmental body without permission of the presiding officer at such meeting, and all persons shall, at the request of such presiding officer, be silent. If, after warning from the presiding officer, a person persists in disorderly behavior, said officer may order him/her to withdraw from the meeting, and, if he/she does not withdraw, may order a constable.