Members Present: Chairman Stephen C. Lobik, Vice Chairman Douglas R. North, Clerk Marshall L. Harris
Superintendent: Craig W. Jalbert
Secretary: Dale Barnes-Johnson
Open the Meeting: The meeting was called to order at 6:30 p.m.
Accept the Minutes: A motion was made by Marty and seconded by Doug to accept the meeting minutes of December 19, 2007. Motion passed unanimously.
OLD BUSINESS:
S.R.F. Project Update ~ The plans submitted have received conditional DEP approval. DEP has requested some minor changes with regards to the Bethany Road Well Station and the Ely Road Tank in order to obtain full approval.
Karen from Tata & Howard (T&H) anticipates scheduling a one day Bid Opening for the end of February for all three projects. Karen asked about our preference regarding the construction schedule of the projects; they can be scheduled all at once or staggered. It was decided to begin the projects at the same time in the spring, as they will require department involvement during different phases so our workload will be manageable.
The Bunyan Road cleaning is expected to take place at the end of the month. Craig is curious if the outcome will be as successful as Palmer Road. They will also be repairing the leaking o-ring on Replacement Well #1 during the cleaning. Well #1 has been inactive since the end of October when the leak was discovered.
Don Tata from T&H plans to come out to the office Thursday, January 17th to get feedback and touch base on overall services; Craig encouraged the Commissioners to participate if their schedule permits.
Palmer Bill / Letter ~ The Commission reviewed and revised the letter drafted in reply to Palmer’s correspondence. The letter advised them we would be requesting outside assistance from the Wastewater Management section of the Mass DEP in hopes of resolving the issues at large.
Laborer Position ~ Applications are being accepted until Friday, January 11th. Craig expects to start the interview process immediately thereafter. The successful applicant will be required to attend the Drinking Water Certification Classes which begin February 28th.
NEW BUSINESS:
FY2008 3rd Quarter Billing (October-December Usage) ~ Bills have been prepared and will be mailed out the 18th of January, due February 19th.
Annual Town Report ~ Craig has prepared the 2007 Report. The Commission discussed and approved same.
Craig informed the Commission Jim Mazik from the Pioneer Valley Planning Commission has contacted our Town Administrator proposing we partner with the town of Belchertown to increase our chances of securing Community Development Block Grant (CDBG) funds. Jim suggests reapplying for Park Avenue as it is a qualifying area and the preliminary engineering estimates are complete. The Commission agreed to move forward as Mr. Mazik proposed.
NEXT MEETING: The next meeting has been set for Wednesday, January 23, 2008 at 6:30 p.m.
ADJOURN: At 7:10 p.m., a motion was made by Doug and seconded by Marty to adjourn. Motion passed unanimously.
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Marshall L. Harris, Clerk
cc: Selectmen
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