Members Present: Chairman Stephen C. Lobik, Vice Chairman Douglas R. North, Clerk Marshall L. Harris
Superintendent: Craig W. Jalbert
Secretary: Dale Barnes-Johnson
Open the Meeting: The meeting was called to order at 6:30 p.m.
Accept the Minutes: A motion was made by Marty and seconded by Doug to accept the meeting minutes of September 19, 2007. Motion passed unanimously.
OLD BUSINESS:
S.R.F. Project ~ Craig will be meeting Friday, October 5th with Karen from Tata & Howard (T&H) to go over the Specs for Fern Hill and continue discussion on the new tank and Bethany Road Pump Station.
Document Submittals: The submittal date is getting close. T&H feel they will be 90% complete, DEP requires only 75% completion. Craig confirmed that submittal can be amended at a later time to make reasonable modifications i.e., exterior of building.
Craig has two documents prepared (Authority to File and Certifying Authority to File) requiring the Chairman’s signature. This will allow Craig to be authorized to sign required project paperwork in the future.
New Ely Road Tank: No new updates.
Bethany Road Pump Station: No new updates.
Fern Hill Road Water Main: Craig attended the Con Com meeting last Wednesday night, the Order of Conditions was approved and has sense been forwarded to Bacon & Wilson for recording.
Sewer System ~ Update: Craig reports low flow as a result of the dry season. In fact it hasn’t been under ten million for a month in a long time.
Considering how the total closed to the available surplus was favorable this will allow Craig to request some Capital things for the Town Meeting, which may include a replacement Sewer Cleaner.
Water System ~ Update: Again, considering the favorable balance in the enterprise fund, in addition to having funds to cover the SRF Engineering, Craig may be able to accomplish a few other projects which may include Cleaning of Bunyan Road Wells, and Palmer Road Station Re-roofing. As time permits Craig will get estimates for work..
Water Sewer Position: Scott Majka declined the job offer, pay being a huge factor. However, Daniel Sheldon accepted and started with us Thursday, September 27th and has been punctual and cooperative.
NEW BUSINESS:
Water Sewer Bills: Craig and Tom finished reads in a record time of 1 week. Bills will be mailed out Friday, October 12, due payable November 13th.
Mishaps occurred during the billing process beginning with the initial Export of the data from the Vadar Billing System. When attempting to retrieve the data from the computer station in the Assessors Office configured for us to access the Vadar Billing Program, the A drive could no longer be located. Dale then used a computer station in the Collectors Office to retrieve the data. After all reads were done and the EZ Route software information from the W&S Department was exported to be imported in Vadar, Dale had to again use a computer station in the Collectors Office, however, since it was not mapped/configured to the server like the station in the Assessors Office the Billing process had to be completed from the Collectors office, vs. from our
own office like in the past.
The Commission agreed it is time to investigate other opportunities to eliminate the need for tying up a computer station in other offices to access our billing program, and do our billing. One possible solution is to set up a station near the server for our sole purposes. Craig will contact CMD, the Towns Information Technology Group.
Residential Multi/Single Family Customer: Craig has recently been contact by a customer who feels she has been overcharged for Sewer since her property has been under renovations to make it a single family dwelling. Craig received a memo from the Building Department dated 9/17/07 verifying as part of a renovation in conjunction with a Building Permit dated 11/19/04 that the structure had now been converted back into a single family home. Upon investigation it appears the homeowner had called previously, at which time after confirmation from the Building Department renovations were taking place, the account was then billed as single residential as of the 3rd Quarter Bill Jan-March 06. The commission agreed policy should be only after receiving notification of a renovation
completion shall an account be edited. No further abatements should be granted against this particular account.
NEXT MEETING: The next meeting has been set for Wednesday, October 17, 2007 at 6:30 p.m.
ADJOURN: At 7:00 p.m., a motion was made by Doug and seconded by Marty to adjourn. Motion passed unanimously.
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Marshall L. Harris, Clerk
cc: Selectmen
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