Minutes of Meeting
Town Office/Police Facility Building Committee
Monday, September 8, 2014 at 7:00 p.m.
Members present: Kurt Kaiser and Peter Matrow co-chairs; Reed Coles; Jo Sauriol; Dorothy Whitaker; David Beaudoin
Members absent: Charles Kuss; Steve Lobik
Attendees: Shane Nolan, OPM, Daedelus; Scott Magarian, Architect, Kaestle Boos; Dan Laroche, Town Emergency Manager; Evan Brassard, Town Administrator; Ed Harrison, Selectman
Kurt Kaiser called the meeting to order at 7:05 pm
The committee did a walk thru of the building prior to the meeting.
A MOTION made by Peter Matrow to accept the meeting minutes of August 11, 2014. Reed Coles seconded the motion and it was so VOTED.
OPM UPDATE –
There has been an “uptick” in progress. Drywall is up. All walls are enclosed. There is sanding going on; on some the primer and first coat of paint is on. The finishes have started – the floor and wall tiles are being installed.
Still concerned though that the November 5th deadline date will not be met. Over 50% of the work being done is now on a critical path. PDS is bringing on additional supervisors and crews. PDS maintains that they will be finished by the November date. Plans are being made to start our moving in phase. The next commissioning meeting is September 24th. Will let committee know what occurs there.
Discussed Change Order #10:
PCO 41.1 Elevator smoke damper $12,104.00
PCO 62 Spray insulation for the lower level 7,693.00
Water pipe restraints 738.00
$20,535.91
MOTION made by Peter Matrow to accept Change Order #10 as detailed. Dorothy Whitaker seconded and all VOTED in favor.
Discussion continued regarding second holding cell (necessary if an individual is being held and second individual (either of a different sex or a minor) needs to be held.
Minutes of Meeting
Monday, September 8, 2014
Page 2
MOTION made by Dorothy Whitaker to continue negotiations with PDS regarding the cost of converting the decontamination shower to a second cell, said price not to be in excess of $16,000 to $18,000. Peter Matrow seconded the motion and all VOTED in favor.
Architect report:
Furniture – all set. Deb Mahar will co-ordinate. Dates need a two week turnaround. M-Pact wanted special size table due to the small size of their room.
Janitorial items were removed from the bid and will be purchased separately.
ROUTINE BUSINESS:
Bills presented for payment:
PDS Engineering $691,651.68
Kaestle Boos $ 8,004.00
Ti Sales $ 743.49
$ 700,399.17
MOTION made by Reed Coles to authorize payment of bills in the total amount of $700,399.17. Dorothy Whitaker seconded the motion and the vote was passed.
Shane Nolan advised us that the cabinets came through with the insides painted white.
MOTION made by Peter Matrow to accept the cabinetry as is and to accept the $7,500 credit offered by the manufacturer. Dave Beaudoin seconded the motion and the vote was passed.
Committee reviewed the picture of the dedication placque. All committee members okayed the spelling of their names. It was suggested that a few names be moved to make the spacing more even.
MOTION made by Reed Coles to add Deb Mahar to the placque. Peter Matrow seconded the motion. The motion was opposed and did not pass.
NEXT COMMITTEE MEETING will be Monday, September 22, 2014 at 7:00 p.m. in the Select board’s meeting room. A meeting on October 6, 2014 was also set.
MOTION made by Peter Matrow to adjourn the meeting. Jo Sauriol seconded the motion. And it was so voted.
8:35 p.m. meeting adjourned.
Sharon Coles
Recording Secretary
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