Minutes of Meeting
Town Office/Police Facility Building Committee
Monday, January 13, 2014 at 7:00 p.m.
Members present: Kurt Kaiser and Peter Matrow, co-chairs; David Beaudoin; Charles Kuss; Jo Sauriol
Members absent: Dorothy Whitaker; Reed Coles; Steve Lobik
Attendees: Shane Nolan, OPM; Scott Mangiagi of Kaestle Boos; Deb Mahar, Town Accountant; two women town employees
Kurt Kaiser called the meeting to order at 7:11 pm
NEW BUSINESS:
MOTION made by David Beaudoin to accept the December 9, 2013 meeting minutes, seconded by Charles Kuss. It was so VOTED.
OPM UPDATE – Shane Nolan
PDS has been on site daily. The foundations are started, footings poured and foundation walls ongoing. No masonry yet.
PDS submitted change orders for the dirt and discussed the amount of days lost due to the excavation and disposal of the soil.
The Change Order #2 includes the excavation of about 4,000 tons of soil including peat, backfilling and backfilling with stone.
MOTION by David Beaudoin to make Change Order #2 in the total amount of $502,041.73. Peter Matrow seconded the motion and all voted in favor.
Shane further suggested that we take these $ from bid savings rather than the contingency fund as the total would wipe out the contingency fund.
MOTION made by David Beaudoin to take the funds for Change Order #2 from the bid savings fund rather than the contingency fund. Kurt Kaiser seconded the motion and all voted in favor.
Shane brought to committee attention additional expense of Kaestle Boos:
Amendment #1 - $10,800.00
Amendment #2 - $2,500.00 – boring and percotest
Amendment #3 - $ 600.00 – Fire hydrant test
Page 2, Minutes of Meeting
Town Office/Police Facility Building Committee
Monday, January 13, 2014
MOTION by Charles Kuss to recommend that we send Amendments 2 and 3 to the selectmen. Jo Sauriol seconded and all voted in favor.
ARCHITECT REPORT –
FF&E update – Deb continues to review chairs and has had a showroom tour. Layouts of the furniture have been sent out.
Plans for public windows/counters were reviewed and discussed. The assessor’s and collector’s office windows will be enlarged.
ROUTINE BUSINESS:
Bills presented for payment:
PDS Engineering $182,228.43
PDS Engineering $585,898.04
Fitzmeyer & Tocci $ 1,575.00
Daedalus $ 12,000.00
Lord Associates $ 21,329.19
Bergman & Associates $ 4,000.00
$807,030.66
MOTION by Peter Matrow to authorize payment of bills in the total amount of $807,030.66. Jo Sauriol seconded the motion and the vote was passed.
NEW BUSINESS:
Shane Nolan stated that the committee should begin the process of looking to hire a maintenance firm to assist in monitor the building when completed.
NEXT COMMITTEE MEETING will be Monday, February 10, 2014 at 7:00 p.m.
MOTION made by David Beaudoin to adjourn the meeting. Jo Sauriol seconded the motion. And it was so voted.
8:45 p.m. meeting adjourned.
Sharon Coles
Recording Secretary
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