Minutes of Meeting
Town Office/Police Facility Building Committee
Monday, September 30, 2013 at 7:00 p.m.
Members present: Kurt Kaiser and Peter Matrow, co-chairs; Reed Coles, David Beaudoin; Charles Kuss; Steve Lobik; Jo Sauriol
Members absent: Dorothy Whitaker
Attendees: Shane Nolan, OPM, David King, Kaestle Boos; Dan LaRoche, Town Planner; Deb Mahar, Finance Director
Kurt Kaiser called the meeting to order at 7:00 pm
New Business:
MOTION made by David Beaudoin to accept the September 12, 2013 meeting minutes, seconded by Reed Coles. It was so VOTED. Jo Sauriol and Steve Lobik abstained.
REPORT by Shane Nolan, OPM. - A Notice of Award was issued to PDS Engineering. They returned it with the necessary documents. PDS is presently awaiting verification from the town attorney and insurance agent. The Notice to Proceed should follow within a day or so.
The Project Kick Off meeting is scheduled for Thursday, October 3, 2013 attending should be the general contractor, OPM, Bill Gallagher, architect and one or two town reps
Monitoring wells were drilled and checked. The results will be in by next week, then the plan to dispose of the soil.
Elevator and tile bids are due by 10/9/13.
Bill Gallagher of Daedelus, the on-site project manager is ready to go and will be here full time. The trailer should be moved out here shortly. Shane will be here once a week or so. Taishea from Daedalus will take care of the administrative end.
There will be weekly construction meetings, attending will be the contractor, Shane Nolan, OPM, Bill Gallagher, Dan Caroche, Police Chief if needed and others as necessary. Thursdays might be a good day for those meetings.
Steve Lobik has been designated as the committee member to review change orders up to $10,000 pending full approval at the building committee meetings.
MOTION brought by Dave Beaudoin to authorize Steve Lobik to review change orders with the OPM and architect, authorizing Steve Lobik to approve for up to $10,000 per change order with said changes being shared with the committee at next meeting. Charles Kuss seconded the motion and it was SO VOTED.
Shane looked at three testing and inspection agencies. Of the three, he believes PSI is the best. They will check the soil, fill, concrete, masonry, mortar, roof, trusses and steel. We have a $30,000 contingency.
MOTION by Peter Matrow to approves Shane Nolan, OPM to authorize the services of PSI for the independent construction and materials testing of the project; not to exceed $30,000.00. Reed Coles seconded and it was SO VOTED.
Dept. of Energy Resources offers a $25,000 grant for a door blower test.
MOTION by Reed Coles to perform a door blower test, motion seconded by Jo Sauriol. Motion was SO VOTED.
Dave King, Architect asked for volunteers for subcommittee for the FF&E.
ROUTINE BUSINESS:
Bills presented for payment:
Daedalus $5,000.00
Kaestle Boos 6,000.00
Lord Associates 7,324.70
$18,324.70
MOTION by Peter Matrow to authorize payment of bills in the total amount of $18,324.70.
Dave Beaudoin seconded the motion and the vote was passed.
NEXT COMMITTEE MEETING will be Monday, October 21, 2013 at 7:00 p.m., followed by Monday, November 18, 2013 and December 9, 2013 both at 7:00 p.m.
MOTION made by David Beaudoin to adjourn the meeting. Jo Sauriol seconded the motion. And it was so voted.
8:00 p.m. meeting adjourned.
Sharon Coles
Recording Secretary
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