Minutes of Meeting
Town Office/Police Facility Building Committee
Thursday, September 12, 2013 at 7:00 p.m.
Members present: Kurt Kaiser and Peter Matrow, co-chairs; Reed Coles, David Beaudoin; Charles Kuss; Dorothy Whitaker
Members absent: Steve Lobik and Jo Sauriol
Attendees: Shane Nolan, OPM, Dan Gallagher, Construction Super, Daedelus; David King, Kaestle Boos; Gretchen Neggers, Town Administrator; Deb Mahar, Finance Director; Dan LaRoche, Disaster Recovery Manager; Ed Harrison and Edward Maja, Selectmen
Kurt Kaiser called the meeting to order at 7:00 pm
New Business:
MOTION made by David Beaudoin to accept the July 22, 2013 meeting minutes, seconded by Dorothy Whitaker. It was so VOTED.
REPORT by Shane Nolan, OPM.
General Contractor bids were opened on 9/4/13. There were nine bids received, one was disqualified due to it being incomplete. The lowest bidder was PDS Engineering of Bloomfield, Connecticut. Shane is obliged to go to the office of Division of Capital Asset Management (DCAM) and review the record file of that bidder. PDS’s average DCAM rating is 95. General Contractor ratings are broken down into 3 sections - Quality of Workmanship, Project Management and On Site Personnel.
Kaestle Boos Architects checked on personal references and had all positive feedback.
Based on all the above, PDS Engineering appears to be an eligible and responsible bidder.
Shane stated that it was a good spread with nine bids, that all were close which indicates we had a good set of plans.
MOTION made by Reed Coles - To ask the Board of Selectmen to sign the contract with PDS Engineering of Bloomfield, CT for the base bid price of $7,067,013 to include alternative #1 for $229,911 and alternative #3 for $106,024 for a grand total of $7,395,948. Charles Kuss seconded the motion. VOTED PASSED. 5 yes, 1 no.
Shane reported that soil samples around the excavation site showed lead in the soil. Further testing was done. A Licensed Site Professional will assist in the removal and disposal.
Minutes of Meeting –9/12/13
Town Office/Police Facility Building Committee – page 2
ROUTINE BUSINESS:
Bills presented for payment:
Andrew T. Johnson Co., Inc. - 7 bills totaling $ 11,857.15
Daedalus – 2 bills totaling 20,000.00
Fitzemeyer & Tocci – 2 bills totaling 2,205.00
Kaestle Boos – 2 bills totaling 188,100.00
Redi Check North 13,387.20
MOTION by Peter Matrow to authorize payment of bills in the total amount of $235,549.35.
Charles Kuss seconded the motion and the vote was passed.
Committee will meet again on Monday, September 30, 2013 at 7:00 p.m.
MOTION made by David Beaudoin to adjourn the meeting. Charles Kuss seconded the motion. And it was so voted.
8:05 p.m. meeting adjourned.
Sharon Coles
Recording Secretary
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