Minutes of Meeting
Town Office Building/Police Facility Committee
Tuesday, April 16, 2013 at 6:00 p.m.
Members present: Reed Coles; David Beaudoin; Peter Matrow; Jo Sauriol; Steve Lobik; Charles Kuss; Dorothy Whitaker
Members absent: Kurt Kaiser, co-chairman
Attendees: Shane Nolan, Owner’s Project Manager; Gretchen Neggers, Town Administrator;
Deb Mahar, Finance Director; Dan LaRoche, Disaster Manager; Police Chief Steve Koslowski; and Emily Thurlow, Turley Publications
Reed Coles (in the absence and at the request of chairman) called the meeting to order at 6:03 pm.
MOTION made by Peter Matrow to accept the 4/1/13 meeting minutes, seconded by Jo Sauriol. It was so VOTED.
It was noted that John Goodrich, II, co-chairman had to resign the committee due to changes at work.
Architect Dave King reported:
Reviewed revised plans with committee. Noted that the square footage has been reduced to 23,400. The building has been moved back from the street to about four feet closer to Main Street than the current building stands. The earth will be banked up so that there is a level walkway from the street into the building’s front door.
All the department heads have seen the plan and are okay with the final version.
We are “close” to where we want to be in terms of our budget.
The detention area in the police station has been reworked.
The sally port has been cut but is the #1 add/alternative. He wants committee to come up with additional add/alternatives.
The P.D. Chief reported he is happy with the detention area. He mentioned maybe less armory and more storage space.
Committee member mentioned smaller server space room and maybe a small office instead. Issue of current plan having a centralized elevator but stairs only at one end of the building. Dave King mentioned that the most heavily used town offices are located on the floor entered when using the front door.
Stairwell in center of building will possibly be add/alternate #2.
Town Hall/Police Station Building Committee
April 16, 2013, Page 2
Committee members discussed concerns including: this may not be a building that will be on a post card, no room to grow, but due to increased use of internet possibly less people visiting, there is the ongoing plan to regionalize police stations;
The next step for the architects is to finish the design/development phase and the construction document phase prior to setting a date to bid the project.
Update from Shane Nolan, OPM:
Demo started. Associated Building Wreckers (ABW) have finished the asbestos containment. They need about two weeks to remove it.
We need to move the rental generator, - move the generator after the asbestos has b been removed.
After the removal, ABW needs about 15 days to “mobilize” to get ready for demolition
Gretchen Neggers noted that Paul DeMarco will set up a website for the people from town to track the demolition for those who want to watch.
Shane noted that 12 months is sufficient time to construct the building.
Peter Matrow brought up the fact that now with John Goodrich no longer being on the committee there is just one building chairman. He volunteered to become the 2nd chairman. Discussion ensued. Steve Lobik made a motion to elect Peter Matrow as co-chairman. Dorothy Whitaker seconded the motion and it was so voted. Peter Matrow abstained from the vote.
BILLS: A MOTION was made by Jo Sauriol to authorize payment for $6,000.00 to Daedelus per the contract. Charles Kuss seconded the motion and it was so VOTED.
The next meeting will be Thursday April 25, 2013 at 6:00 p.m.
MOTION made by Charles Kuss to adjourn the meeting. Steve Lobik seconded and it was so voted.
7:00 p.m. Adjourned
Sharon Coles
Recording Secretary
| 
