Minutes of Meeting
Town Office Building/Police Facility Committee
Monday, April 1, 2013 at 6:00 p.m.
Members present: John Goodrich, II and Kurt Kaiser, co-chairs; Reed Coles; David Beaudoin; Peter Matrow; Jo Sauriol; Steve Lobik
Members absent: Charles Kuss, Dorothy Whitaker
Attendees: Shane Nolan, Owner’s Project Manager; , Gretchen Neggers, Town Administrator;
Deb Mahar, Finance Director; Dan LaRoche, Disaster Manager; Police Chief Steve Koslowski; Ed Harrison, Selectman, Police Officer Nick Gasperini, Officer Don Emerson and Emily Thurow, Turley Publications
John Goodrich called the meeting to order at 6:00 pm.
MOTION made by Peter Matrow to accept the 3/18/13 meeting minutes, seconded by Reed Coles. It was so VOTED.
John Goodrich reported on meeting with selectmen. Discussed what steps to take due to project estimate being over budget. The insurance settlement is final and we cannot go back to insurance company and ask for additional money. Selectmen did not seem willing to undertake the process of asking the town for more money. Building design will have to be modified. They felt the town side of the plan did not have much room for reduction other than meeting rooms while the police side could be reduced in square footage possibly in sally port, cells and storage space. It was stated “the money we have now will have to build us the building”.
Shane Nolan reported “went to Kaestle Boos” and discussed that the price for square footage seemed high. Shane stated that he felt the project budget will not allow for steel and masonry, it will need to be a wood frame.
Shane further reported that a meeting is scheduled for Wednesday, April 3rd at 11:00 a.m. with Kaestle Boos and that a few committee members should be there but not all.
Open discussion over concerns about the process that got us in this position. The building will not be level with Main Street as the grade of the land creates the need for a large foundation and retaining walls. There will be a lower pitch on the roof. There is a need to simplify the construction. Priorities need to be reset – storage areas and the fact that the budget can’t afford two cells. Meeting areas need to be looked into. A large multipurpose meeting area large enough for voting purposes is a luxury and we have the schools for voting usage. There is a need for multiple meeting areas as the town offices are too small for even a small group to meet in.
Further discussion about selectmen committed to regional dispatch center in Palmer and the fact that regional shared cells (6) will be part of the Palmer Police Station. We need to consider that the police department may have statutory policies that must be considered. Discussion by Chief about the cost of cells here vs. the cost of one of our officers babysitting prisoners off site.
Peter Matrow concerned about the grade in front of the building. Feels the holding cell and sally port should stay. Feels that it is okay that the Location will pull back. The materials will be wood not masonry. This is a BUDGET DRIVEN PROJECT.
Attendees at the Wednesday meeting will be Shane, John Goodrich, Kaestle Boos, Steve Lobik; Gretchen, Deb Mahar, Dan LaRoche and maybe one more committee member.
Shane Nolan stated that the demolition contract has been signed. Had a preconstruction meeting Andrew Mirkin and discussed the timing of removing the asbestos.
BILLS: A MOTION was made by Peter Matrow to authorize payment for $5,000.00 to Dadelus per contract and for $719.00 to the Republican for advertising bids for demolition. Reed Coles seconded the motion and it was so VOTED.
The next meeting will be Monday April 8, 2013 at 6:00 p.m.
MOTION made by Dave Beaudoin to adjourn the meeting. Kurt Kaiser seconded and it was so voted.
7::05 p.m. Adjourned
Sharon Coles
Recording Secretary
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